Sap (higher) education&research s_lc_m_l1-2

© 2015 SAP SE. All rights reserved.
Manage the Student Lifecycle with
SAP
SAP (HIGHER)
EDUCATION & RESEARCH

Legal Disclaimer
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of
SAP. This presentation is not subject to your license agreement or any other service or subscription agreement with SAP.
SAP has no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation and SAP's strategy and possible
future developments, products and or platforms directions and functionality are all subject to change and may be changed by
SAP at any time for any reason without notice. The information in this document is not a commitment, promise or legal
obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either
express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or
non-infringement. This document is for informational purposes and may not be incorporated into a contract. SAP assumes no
responsibility for errors or omissions in this document, except if such damages were caused by SAP´s willful misconduct or
gross negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially
from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only
as of their dates, and they should not be relied upon in making purchasing decisions.

…to be answeredAgenda
 Introduction of SAP Student Lifecycle Management
 Deep dive on SAP Student Lifecycle Management
 Latest Developments & Roadmap

Introduction on SAP Student Lifecycle Management

Key Focus Areas
Focus areas where SAP can drive the digitization of the university
#1 PLATFORM
Growing the institution with advanced in-memory cloud HANA platform to accommodate innovation
#2 APPLICATIONS
Running the institution with mobilized cloud solutions in the area the future of work, simplified finance, etc
#3 NETWORK
Transforming the institution by getting connected to internal and external cloud based networks

SAP Solution Overview
(Higher) Education & Research
Commercial & Noncommercial
Research
Education Funding & IncomeStudents, Teaching, & Learning
Student Lifecycle Management
Learner Achievement Measurement
& Tracking
Student Recruitment
Grants Management for Grantee
Fundraising Management
Learner Fee Management
Research Planning and Execution
Research Analytics (HANA)
Project & Portfolio Management
Corporate functions > Human Resources | Budget and Finance | Procurement Excellence | Capital Investment Projects
Technology > Enterprise Technology | Analytics Technology | Mobile Technology | In-Memory Technology

IT Facilities/
Shared Services
Student
Administration
Researchers Government
Agencies Students
Education Research
Finance / HR Fundraising
IT ServicesReport
Teachers
SAP Student Lifecycle
Management is essential
for managing Education &
Academic processes

Provost
Enrollment
Manager
Registrar
Faculty
Connecting Academic Processes Across Departments,
Students and Professors
Grading & Advising
Student Information
Management
Recruitment &
AdmissionsAcademic Structure
Student
Define
Academic
Offering
Recruitment
campaigns
Schedule
academic
offering
Self-services
Applicant
registration
Student
financials
Progression
& Degree
Audit
Course
Registration
Define
admission
rules
Define
Degree
Requirement
Define
booking rules
Graduation
De-
Registration
Student
records
Advising Grading
Schedule
exams
Course
Registration
Degree
Audit
Alumni
Mgmt.

The Student’s Lifecycle Supported From Admission
Towards Graduation
Graduation
Alumni
Admission
Academic
Advising
Exams and
Assessments
Degree Audit
Equivalency
Determination
Change of
Program
Reregistration
Student
Financials
Registration
Progression
Course/
Specialization
Registration
Recruitment
Grading
Student
Academic
Data
Student
Master Data
Student
Accounting
Academic
Calendar
Rules and
Regulations
Events
Academic
structure
Resources
Student
File
Student
Administration
Event Planning
Master Data and
Structures
Teachingand
Study

Autorisation
HCM
Analytics
Financials
Portal Reports
Research Web Services
CRM Purchasing
DMS Workflow
Out-of-Box Integration with Key Business Suite
Components

UCAS /
Studielink
Identity
Management
Tools
Scientia
Syllabus+
Other Third-party
Tools
(for example,
Blackboard/Moodle)
Web
Services
HESA /
CRIHO
Integration Examples with the Outside World
Webservices SLcM
Autorisation
HCM
Analytics
Financials
Portal Reports
Research Web Services
CRM Purchasing
DMS Workflow

Key Differentiators
 Private Cloud enabled
 UX Strategy ‘New & Enable’
 Complete mature SIS
 Flexible and Configurable
 Integrated HR and Finance end-tot-end
 (Predictive) Analytical capabilities
 Constant innovation in core SIS
 Customer Influence capabilities
 Extension of lifecycle with Recruitment

Deep Dive on
SAP Student Lifecycle Management

Recruitment & Admission
 Recruitment
 Student Recruitment via the cloud
 Re-use of powerful CRM solution (C4C)
 Connect to prospective students on their
Omni channel terms
 Admission
 Mobilized Admission
 Easy to create/use Admission Forms
 Workflow enabled
 Advanced Decision Management &
Admission Audit enabled
Mobilized & Advanced Admission Capabilities

Student File
 Student File
 Central cockpit for all data:
 Academic data
 Demographic data
 Financial data
 Student Master Data
 All demographic data
 Multiple address
 External Achievements
 External Test
 Visa etc etc etc
Central Student Cockpit with all relevant data

Student File

Curriculum Management
 Academic Structure
 Flexible Model to define curriculum
 Directly integrated with Organizational
Management
 Standard XML Report
 Academic Calendar
 Flexible options to configure academic years,
sessions, semesters etc
 Directly integrated with key academic and
financial processes
 Requirement Catalog
 Powerful Rule Engine for key processes like
Admission, Graduation, Course Registration
Flexible, Powerful & Integrated

Customer Examples on their websites

Student Financials
 Student Financials
 End-to-end student accounting
 Fee calculation engine
 Grant evaluation
 Financial key processes:
 Installment plans
 Invoicing
 Clearing
 Dunning
 Collections
 Payments (online & cash desk)
 Correspondence
 Etc Etc
Integrated with Financial Accounting

Student Financials

Class Scheduling
 Class Scheduling
 Create and store planning-relevant data of
permanent character:
 Include planning data into the Academic Structure
 Work with templates and copy timetables
 Schedule Events with various schedule patterns:
 Regular schedule and irregular schedule,
 Regular schedule with exceptions,
 Events without a schedule
 Integrated Resource Management
 Integration with Room Reservation
 Track teachers‘ workload and integrate with SAP
HCM – Funds and Position Management
 Integration possibilities with
Scientia Syllabus+, Evento, Ad Astra, etc
Integrated Class Scheduling

Class Scheduling

Exams & Grading
 Exams & Assessments
 Assessments for courses
 Specific assessment periods
 Repetitions
 Etc.
 Grading
 Multiple appraisal schemes
 Flexible grading
 Multiple Scales
 Multiple Performance indices
 Scale conversion
 Etc.
Simple towards Advanced Grading integrated with Assessments

Exams & Grading

Advising & Degree Audit
 Academic Advising
 360 degree view on students/advisees
 Creation of Course plan, degree audit ,etc
 Creation of notes on student behavior and
performance
 Degree Audit & Graduation
 Advanced graduation & degree audit
functionality
 Degree Audit functionality is fully integrated;
not a bolt-on
 Requirement Catalogs define what is required
to fulfill each degree program
 Stage-based Audits are fully supported
Simple towards Advanced Grading

Advising & Degree Audit

Analytics & Reporting
 Operational Reporting
 Pre-configured reports
 Admission
 Examination
 Course Registrations
 Business Warehouse extractors
 Etc
 Dashboard
 Graphical Reports via SAP Lumira for specific
key users
 Advanced Analytics
 HANA enabled (predictive) analytics
Different type of Reports for different kind of roles

 Equivalency determination
 Attendance Tracking
 Progression
 Student Self-Services
 Professor Self-Services
 Etc
Rich functionality across whole student lifecycle
Other Key Functionalities & Processes of SAP SLcM

Latest Developments & Roadmap

Future direction
Roadmap for SAP Student Lifecycle
Management
HANA CDS Data Models for SAP
SLcM
Integration of SAP Jam with SAP
Continuous improvements and
enhancements for SAP Student
Lifecycle Management
Delivered innovations Planned Innovations
Management Information Lifecycle
Management (ILM)
Enhancements to admissions
processes for SAP Student
Management HANA optimization
Wave I & II
Management – Customer
Connect 2015
SAP Fiori apps SAP Student
Lifecycle Management –
for student and faculty
SAP Fiori apps for SAP Student
Lifecycle Management –
for professor, faculty, advisors and
students
Placeholde
r
Mass e-mail communication tool
and transactions for SAP Student
Statistical reporting for SAP
Student Lifecycle Management for
Student administration and
student achievements
(for German Institutions)
Enhance Student Administration -
Registration process SAP
Integration of the admissions
interface for Hochschulstart
(For Germany Institutions)
Management application –
Customer Connect 2016
SAP HANA & Lumira service
supporting research projects,
analysis, and publications

Continues Improvements
 Mass Communication Tool
 Screen Size increase for several key transactions:
 Student File
 Grading
 Requirement Profile
 Assessments
 Graduation
 Event planning
 Cohorts
 Academic Structure
 Equivalency Determination
 OR condition for Requirements in Extended Booking Check
 Multiple Graduation records for Program of Study
 Student Photo display in Student File
 Automatic credit assignment in Academic Work Maintenance
 Added Attribute Capacity for Exams
 Change Academic year list order Event Planning tool
 NWBC 5.0 enabled
 Booking Context Transfer Program
 Etc Etc
Focus on innovations in core SLcM

Mobile Enabled
Focus on UX and Mobility
 Students Apps
 Faculty/Staff apps
 Professor apps
(coming soon)
 Advisor apps
(coming soon)

Roadmap Fiori for SAP SLcM
My Courses My ResultsStudent
Professor
Faculty/Staff
My
Exams
Track My
Degree
Requirements
My Timetable
My TimetableEnter Grades
Student File
Track Degree
Requirements
My Requests
Advisor My Advisees
My
Events/Exams
Released In Development Future Scenarios
My Personal
Details
In Design
Track
Attendance

Enhanced Admissions
Focus on Features, UX and Mobility
 HTML 5 online-application process that offers a dynamic questionnaire to
applicant students
 HTML5 online composition of flexible online admission forms
 Calculation of quotas and ranking lists to complete the admissions decision
process

 Note 2054348 – Wave 1
Optimization of SLCM
reports/function modules
 Note 2140260 – Wave 2
Optimization of SLCM
reports/function modules
 Scope of Optimization:
 FM’s
 Reports
 BAPI’s
 Available with EhP7 SP07
Function module Data Volume
Time before
changes (ms)
Time After
changes (ms)
% Improvement
BAPI_STUDENT_GETDETAIL3 5000 students 57,467 24,511 57.3476952
BAPI_STUDENT_GETDETAIL_PERIOD 5000 students 39,630 28,373 28.40524855
HRIQ_MODUL_CREDITS_GET 100 modules 2,283 1,210 46.99956198
HRIQ_STUDY_PROGRAM_GET 5000 students 6,595 1,654 74.92039424
BAPI_STUDENTPROGRESULTS_GET 5000 students 23,640 9,263 60.81641286
HRIQ_STUDY_MODULEGROUPS_GET 5000 students 18,462 1,392 92.4601885
HRIQ_PROGRAM_DATA_GET_MULTI 100 programs 1,733 980 43.45066359
Optimized for HANA
Picture: some examples of updated FM ‘s in Wave 2.

HANA optimization: running degree audits at
University of Mississippi
0
10000
20000
30000
40000
50000
60000
BA Math (~53) BBA Mgmt (~574) College Lib Arts (~5000) All Undergrads (~16500)
Seconds
Approximate Number of Students
PRA
PRD
Comparing Audit runs with no enhancements for HANA
 PRA – Running Audits in HANA
 PRD – Running Audits in SAP Production (non-HANA)

4999137
1588221
47031
0
1000000
2000000
3000000
4000000
5000000
6000000
PRD RUNTIME in MS HANA RUNTIME NO OPT
IN MS
HANA RUNTIME OPT IN
MS
Microseconds
Student Booking Reports
Booked Courses overview at at
University of Mississippi

Social Collaboration
Focus on Social Collaboration
 Secured and controlled ‘ Facebook’ of your institution
 Integrated Social Collaboration & Networking
 Stronger engagement & collaboration between key stakeholders:
 Applicants/Students
 Professors
 Staff/Faculty
 External Partners, etc
 Institution wide collaboration,
 Etc

SAP for (Higher) Education &
Research:
SAP customers represent 97 out of Top 100
World’s Leading Universities and Research
Institutions run SAP solutions
Tightly integrated end-to-end business solutions
Leveraging key breakthrough innovations
+25 years of delivering value to Higher Education
& Research industry

SAP HANA for Student Retention and Success
LMS Usage
Tutoring Center
Visits
Campus Event
Attendance
Portal & Mobile
Application
Usage
Social Network
“cohorts”
Student Grades,
Attendance,
Registration, etc
Student Interactions
 Dynamically learn from
Student Behaviors
 Automatically provide
content to student
 Notify/alert administrators
on campus
Business Value
 Increase retention from
60% to 85%
 Retire several systems
and DB’s
 Staff to spend more time
with students
BI platform
Dashboarding
Reporting
Ad hoc
Analysis
Exploration
SAP HANA studio
Real-time data
replication
SAP Data
Integrator
SAP HANA
SAP HANA database
Calculation
engine
Row and column
in-memory
Web-based
information
composer
environment
SAP High-Performance
Analytic Engine (HANA)
Results

www.sap.com/contactsap
SAP Statement of Confidentiality and Exceptions
The information in this presentation is confidential and proprietary to SAP and may not be
disclosed without the permission of SAP. This presentation is not subject to your license
agreement or any other service or subscription agreement with SAP. SAP has no obligation to
pursue any course of business outlined in this document or any related presentation, or to
develop or release any functionality mentioned therein. This document, or any related
presentation and SAP's strategy and possible future developments, products and or platforms
directions and functionality are all subject to change and may be changed by SAP at any time
for any reason without notice. The information in this document is not a commitment, promise or
legal obligation to deliver any material, code or functionality. This document is provided without
a warranty of any kind, either express or implied, including but not limited to, the implied
warranties of merchantability, fitness for a particular purpose, or non-infringement. This
document is for informational purposes and may not be incorporated into a contract. SAP
provides this information as guidance only to illustrate estimated costs and benefits of the
predicted delivery project. These materials may be based upon information provided by you,
information provided by other companies and assumptions that are subject to change. These
materials present illustrations of potential performance and cost savings, and do not guaranty
future results, performance or cost savings. SAP assumes no responsibility for errors or
omissions in this document, except if such damages were caused by SAP´s willful misconduct
or gross negligence.
All forward-looking statements are subject to various risks and uncertainties that could cause
actual results to differ materially from expectations. Readers are cautioned not to place undue
reliance on these forward-looking statements, which speak only as of their dates, and they
should not be relied upon in making purchasing decisions.
© 2015 SAP or an SAP affiliate company. All rights reserved. (01/15)
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Thanks
Ahmed EISSA
Digital Account Associate
Email: ahmed.eissa@sap.com
Tele:+201093337177
Run Simple.

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