1. GRAPHICS/STYLES
Seeing is Believing
Printing a 5.1 graphics catalog
Sometimes minor problems are the
most vexing. Forgetting what a
graphic file looks like,just when you're
about to enter thefilename,is one such
annoyance. This memory lapse forces
you to retrieve the graphic image and
take a look at it
Such delay causes frayed nerves,
indigestion and aggressive freeway
driving.
A better way exists. Using a style
and a 5.1 macro, you can create a print-
out of your graphics, along with their
filenames, so you can decide at a
glance which graphic you want. Before
creating this macro, here are a few
things you must do to ensure that it
runs correctly.
Know your directory
Know which directory contains
your graphic files. If you haven't made
a subdirectory for your graphics, do
so. I keep my graphic files in a direc-
tory called C:WP51GRAPHIC. You
can make such a directory by pressing
list (F5), (7) Other Directory, dien
typing the new directory name and
pressing (Enter). You must also type
the new directory path in Setup (Shift-
Fl), (6) Location of Files, (6) Graphic
Files.
Move your graphics into this
directory by marking each file with an
asterisk (*) and pressing (8) Copy.
Write down the graphics directory
pathname for future reference.
For this macro to work, you need a
WordPerfect 5.1 release dated
6/29/90 or later, or any 5.1 release and
the 3.0 version of Shell. Shell is a menu
program that ships with DrawPerfect
and Office 3.0.
If you have Shell, but don't know the
version, press Help (F3) at the Shell
menu screen. The version number
appears in the upper right-hand
corner. You can also press Help (F3)
at a 5.1 document screen to find tiie
version and release date. If you have a
release of WordPerfect 5.1 dated
6/29/90 or later, you don't need to
create the Shell macro.
The style
The first step is to create a style that
formats the printout. This speeds up
the process, since the macro won't
have to execute keystrokes to set mar-
gins, fonts and graphic options. Also,
using a style makes it easier to make
changes to the printout format.
Because the font you select limits the
space for the graphic image, you'll
want to choose the smallest available
font when creating this style.
Press Style (Alt-F8), (3) Create, (1)
Name, type G-List and press (Enter).
Press (4) Codes, Format (Shift-F8),
(2) Page, (5) Margins, enter .45" for
the top and .22" for the bottom and
press (Enter). Press (1) Line, (7) Mar-
gins and enter .5" for both left and
right. Press (4) Line Height, (2) Fbced
and enter i " as the line height.
Press (8) Tab Set, press (Ctrl-End)
to clear tabs, type 0,1 and press
(Enter) to set a tab stop every inch
from the left margin. Press Exit (F7)
twice to return to the Style: code
screen.
Now press Font (Cb-1-F8), (4) Base
Font, highlight the smallest font avail-
able and press (1) Select. Press
Graphics (Alt-F9), (1) Figure, (4)
Options, (3) Inside Border Space. Set
s
by Kevin J. Marshall
WordPerfect the Magazine • January 1991 79

2. GRAPHICS/STYLES
Place Style On Codes above, and Style Off Codes below.
Style: Press Exit when done Doc 1 Pg 1 Ln 1" Pos 1"
A { k k A .A A A A
[T/B Mar;0.45",0.22"][L/R Mar:0.5",0..r'][Ln Height:l"][Tab Set:Rel: 0", every
l"][Font:Helv 6pt (AC)][Fig Opt][Coniment]
Screen 1. The Style Codes
1 {DISPLAY OFF}
2 {IF}{SYSTEM}shellver~<768~
3 {PROMPT}Shell version - 3.0 or- higher- not loaded."
4 {WAIT}30~{QUIT}
{END IF}
6 {Style}7g-list.sty{Enter}l
7 {List}C;WP51GRAPH{Enter}{Right}
8 {ASSIGN}stop~{SYSTEM}list~-2~
9 {Exit}
10 {FOR}limit~l~{VARIABLE}stop~ ~ 1 ~
11 {Graphics}FCTC
12 SB.9"{Enter}.9"{Enter}F
13 {DISPLAY ON}{List}{List}{Right}
14 {SHELL MACRO}COLUMN.SHM~
1.'i {DISPLAY OFF}
16 {IF}({VARIABLE}limit~%7)=0~ {Enter}
17 {ELSE}
18 {Tab} {END IF}
19 {PROMPT}Box-{VARIABLE}Iimit-
20 {END FOR}
21 {DISPLAY ON}{Backspace}{Right}
22 {DISPLAY OFF}
23 {Prlnt}TD{Exit}
24 {Save}GRAPH.LST{Enter}
2."; {IF}{STATE}&1024~Y{END IF}
of {VARIABLE}stop~ • completed.'
Screen 2. The Graphics Macro—Be sure to customize line 7
the border space for all sides to .05".
Next, choose (6) Caption Number
Style, press (Ctrl-End) and (Enter).
Finally, select (7) Position of Caption,
(2) Above Box, (2) Inside of Border.
Press Exit (F7). Your screen should
look like Screen 1. Press Exit (FT)
twice to return to the Styles screen.
Press (6) Save, type G-List.sty, (Enter)
and press Exit (FT) again to return to
the document screen. The style is now
in your style subdirectory.
The Shell macro
Now you're ready to create the
Shell macro. You need a Shell macro
so the WordPerfect macro can incor-
porate each filename into the caption
of the figure boxes. Remember—you
don't need to create the Shell macro if
your copy of WordPerfect is dated
6/29/90 or later.
Press Graphics (Alt-F9), (1) Fig-
ure, (1) Create, (1) Filename. Press
List (F5), (Enter) and position the cur-
sor on any graphic file. Press Shell
Macro Define (Ctrl-Shift-FlO), type
column.shm and press (Enter), then
type Gets graphic filename and press
(Enter). Press Screen Copy (Alt-
Shift-Minus), (Enter), then press
(RightArrow) 14 times. Press (Enter),
(1) Save, and continue by pressing (1)
Retrieve, (3) Caption, then Screen
Retrieve (Alt-Shift-Plus). Press
(Home), (Home), (Up Arrow), then
Replace (Alt-F2). Press (N) No,
(Space Bar), Search (F2) twice and
Exit (F7) twice.
End the process by pressing Shell
Macro Define (Ctrl-Shift-FlO) again.
The Shell macro is saved to the
pathname specified in the Shell setup
menu. If no pathname is specified, the
macro is saved to the WordPerfect
default directory
The WordPerfect macro
With the Shell macro complete, you
can create the main macro. At a blank
document screen (or the document
screen in which you created the
G-List.sty), press (Home), Macro
Define (Ctrl-10). Press (Alt-G), then
type Makes graphics document as a
description and press (Enter). You'll
be in the Macro: Action screen. Press
(Right Arrow) and (Enter) twice to
bring the cursor down two lines.
Now enter the macro commands in
Screen 2. Be sure to enter the com-
plete path of your graphics directory in
line 7. If you have a 5.1 release dated
after 6/29/90, omit lines 2 through 6,
and replace lines 13, 14 and 15 with
those in Screen 3.
If you're unfamiliar with the Macro:
Action screen, here are a few tips: To
insert most function key commands,
such as {Font} or (Format), into the
Macro: Action screen, press the
appropriate function key. To insert spe-
cial function keys, such as {Cancel!,
{Tabl and lExitl, first press (Ctrl-V),
then the function key.
To insert other key commands,
such as {Right}, (Home! and {Enter},
press (Ctrl-V), followed by the desired
key. No promptappears after you press
(Ctrl-V). To enter the {IF}, {SYSTEM}
13 {List} {List}{Right}
14 {ASSIGN}filename~{SYSTEM}entry~ '
15 RC{VARIABLE}filename~{Exit}{Exit}
Screen 3. Replacement Macro Codes
80 WordPerfect the Magazine • January 1991

3. GRAPHICS/STYLES
or any other advanced macro com-
mands (those in caps), press Macro
Commands (Ctrl-Pg Up), highlight the
desired command and press (Enter).
How it works
The macro works like this: Lines 2
through 5 determine whether you're
using the appropriate version of Shell.
If you don't have Shell 3.0 or a later
version, the macro lets you know, then
stops. At line 6, the macro goes into the
Styles menu and retrieves G-List.sty,
then turns on the style to format the
document.
Lines 7 through 9 list the files of the
specified directory and find the
To run the macro,
press (Alt-G) at a clear
screen. Within seconds,
a document is created
that contains a picture
of every graphic you
own, with the
filename above it.
number of files in that directory. Lines
10 through 20 repeat to create a figure
box for each graphic. Line 21 turns the
display on, so you see where any extra
hard returns or tabs are taken out that
may be at the end of the document.
Line 23 changes text quality to draft, to
speed up printing.
Lines 24 and 25 name and save your
document. Unless you change line 24,
your document will be named
GRAPH.LST.
To run the macro, press (Alt-G) at a
clear screen. Within seconds, a
document is created that contains a
picture of every graphic you own, with
the filename above it.
Use this illustrated catalog, and
your blood pressure will never again
skyrocket when you forget what your
graphic file looks like. •
Author Kevin J. Marshall is
employed as a Customer Support
representative at WordPerfect
Corporation.
- 9 .
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WordPerfect the Magazine • January 1991 81