1. Kellie Abbey
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2. Definition
What does it do for you?
Organizational levels
Look and feel of operating
Creating, changing, and displaying
Configuration
Reports
Tables
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3. Serves as a source of information for
purchasing
Contains information on a specific material
and a vendor supplying the material
Vendor/ Material relationship
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4. Allows buyers to quickly determine
• Which materials have been previously offered or
supplied by a specific vendor
• Which vendors have offered or supplied a specific
material
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5. Purchasing Organization level
Plant level
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6.  3 ways to use
• Create, change and display
 Data
• Example- prices and conditions
 Number of the last purchase order
 Tolerances
• Under or over delivery tolerances
 Planned delivery times
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7. Type of vendor for the material
• Example- regularly used or one-time use
Vendor sub-range to which the material
belongs
Availability period
• When the vendor can supply materials
Quotations and ordering data.
Data is made the default data in the
purchase order
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Note: Do not have to
have a material to
create an info record
Menu Path

9.  Standard: Standard info record has
information on standard orders (orders include
details of vendor and material). This info record
will include vendors price for supplying the
particular material.
 Subcontracting: Subcontracting info record
has information on subcontract orders. This
info record will include price for assembling
the raw material that is supplied by the
ordering party.
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10.  Pipeline: Pipeline info record has information
on material that is provided by vendor through
pipes. For Example: like water, electricity.
 Consignment: Consignment info record has
information on material that is kept at ordering
party premises. This info record contains
vendors price that is to be paid for withdrawing
material from consignment stock.
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Red outlined items are
the most used required
fields on this screen.
- Material description
- Material group
- Reminders
- Order unit
- Sort term
Red arrow is an
additional field, but can
be crucial for efficient
business processes:
Vendor Subrange

12.  Subdivide a vendor's total product range according to a variety of
criteria.
 You can specify which materials or articles belong to which VSR in
the info records of the relevant vendor. There you can also specify
the sequential position of the material in the vendor sub-range, so
that the items of a purchase order are sorted into the sequence in
which your vendor expects them.
 You can store a VSR to which the vendor's material belongs in the
purchasing info record.
 There you can also specify the sequential position of the material in
the vendor sub-range (in the VSR sort no. field), so that the items of
a purchase order are sorted into the sequence in which your vendor
expects them. This enables the vendor to process the purchase
order more efficiently.
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13.  Your vendor Smith & Co. of Atlanta has two sub-ranges:
detergents and adhesives.
 All the materials belonging to the sub-range "detergents"
are ordered in Memphis.
 You have maintained a different ordering address in
Orlando for the sub-range "adhesives" in the vendor
master record.
 When you order materials belonging to the sub-range
"adhesives", the system determines the ordering address
in Orlando via the vendor sub-range.
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14. VENDOR MASTER RECORD PURCHASE INFO RECORD
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Note: Red outlines
are the required
fields, subject to
change upon
business
specifications

16.  Internationally
accepted rules for
world trade. In
this way,
purchasers can
collaborate with
their vendors to
define delivery
conditions and
connected buyer
and seller
obligations.
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Incoterms Tolerances
 Allows You to specify the
quantity variances you will
accept as under delivery and
over delivery tolerances in the
material master, in the
purchasing info record, and/or
in the purchase order.
 If the delivered quantity is less
than the ordered quantity, the
SAP standard system will
permit this under delivery as a
partial delivery. Over deliveries,
on the other hand, are not
permitted as long as you have
not specified any over delivery
tolerances.

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• Quotations are entered in this screen
• Once quotations are entered here, it will automatically update in
the P.O.
• This screen also takes you to the conditions screen

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• Condition types indicate
discounts, surcharge, or
other pricing elements
such as freight costs and
sales taxes.
• Each condition is defined
in the system.

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• Header Info
• Responsibility: Way
to group conditions
according to
responsibility

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• Amounts: How
the system
calculates
price
• Lower limit/
upper limit-
system checks
if manual
changes fall
short or
exceeds

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• Terms of payment:
different from
master data
settings, key to
define payment
terms composed
of cash discount
percentages and
payment periods.
• Fixed Value Date:
Date terms of
payment
becomes
effective.

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• Contains the
validity period
for the
conditions and
scaling

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The gift box is
where you can
put in free items,
to ensure all of
your goods are
accounted for,
even when they
have no value.

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Scaling is used for applying discounts when ordering in bulk
quantities. Can be discounted off the gross price, like $2 off, or a %,
like %10 off. Can be based off of value, quantity, weight, net weight,
volume, or specific to business requirements.
Example:
Regular cost of the material is
$10.
If more than 100 pieces the
discounted price will be $8.
This will automatically be
generated in the PO.

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Provide the info record note that can be called as info record description. Click
on save. A new info record will be created.
• Info record note is text that is input into the PO but does not output to print,
fax, email, ect to the vendor.
• Purchase order text is input into the PO and is also outputted to print, fax,
email ect and the vendor will receive it.

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This is an example
of how the
condition and
scaling is
automatically pulled
into the PO.
Insert the Purchase
Info Record
number, as shown
by the red arrow,
and the information
within is pulled in,
as shown by the
yellow arrow.

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To change an already existing
PIR:
• Insert the PIR number, as
shown by the red box.
• Click “enter” and the
following screens are
similar to creating.
• Some information cannot
be changed and will be
greyed out, anything else in
white can be changed
based on business
requirements.
• Don’t forget to save upon
completion of updating.

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Displaying is the exact same
as changing a PIR.
• Insert the PIR number
• Click “enter”
• The following screens will
look exactly like creating a
PIR, except everything will
be greyed out and unable to
change the information,
only view.
• This can be useful when
employees do not have the
User Role to change or
create, but is pertinent for
them to view the condition
or scales in place.

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All of the
configuration to
meet your
companies needs
are done in SPRO.
The outlined
sections indicate
the menu path to
define or maintain
your PIR
configuration.

30. NUMBER RANGE SCREEN LAYOUT
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31. ME1N- Info Record per Material
ME1L- Info Record per Vendor
ME1W- Info Record per Material Group
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Examples of
These reports
are used to
view all of the
info records
created using
the search
criteria needed.

33. EINA- PIR General
EINE- PIR Purchasing Organization Data
EIPA- Order Price History
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37. Definition
What it does for you
Look and feel of operating
Creating, changing, and displaying
Configuration
Reports
Tables
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