Apptio Cost Transparency automates the process of translating raw data into monthly analysis of IT costs and drivers. It accelerates financial review processes, aligns teams around shared data analysis, and guides investment decisions. Unlike consulting or tools with fixed models, Apptio delivers interactive reporting in weeks that adapts over time. It transforms raw source data into dimensional reporting and analysis using an adaptive data model and pre-built cost allocation methods.

1. APPTIO | 1Case Study APPTIO | 1Datasheet Module
Apptio Cost Transparency
Foundation
Automate Monthly Views of IT-Relevant
Costs and Drivers
Apptio Cost Transparency is a SaaS application that automates
the process of translating raw data from corporate and IT systems
into monthly analysis of IT financial performance against plan and
what drives costs. With Apptio Cost Transparency Foundation you
can:
• Accelerate financial review processes from days to
minutes while freeing up to 90% of analysts’ time with
automation across data gathering and transformation,
modeling and calculations, reporting and publishing
• Align around a shared source of data and analysis with
role-based views to manage spend to plan and promote
cost understanding and accountability throughout IT
• Share and collaborate with operational reports including
waterfall charts and annotations, exports to Excel and
PDF, and bi-directional integration with Powerpoint that
can dynamically update slides when data changes
• Refine analysis and author ad hoc reports in minutes
through familiar spreadsheet capabilities like pivot,
slicers, filters and formulas
• Guide investment decisions by technology business
strategy (Run vs. Grow vs. Transform the Business) and
financial agility (fixed vs. variable expenses)
• Mature your costing methods with a prescriptive yet
flexible cost model with a library of pre-built IT allocation
methods and functions
• Get value in weeks with a SaaS-based solution delivered
with a proven methodology and expert help from Apptio
• Use the imperfect data you have, with or without IT
management data, with Apptio’s unique Adaptive Data
Management which loads, cleans and maps data from source
systems, and highlights data improvement opportunities
A Different Approach
Unlike consulting engagements that take many months to produce
a one-time snapshot of IT costs, Apptio Cost Transparency
Foundation can be delivered in weeks, then drive monthly
interactive reporting for trended views and operationalized review
processes. Unlike tools with fixed data models that require
pre-processed data to produce a limited set of static reports,
Apptio automates the process of transforming raw source data
into interactive reports, lets you to create new ad hoc reports in
minutes, and gracefully adapts to changes in your reporting needs
and source data over time.
Apptio Services
Apptio and its ecosystem of partners offer a range of services
to meet your needs, from configuration to consulting to turn-
key solution delivery. Leveraging the Apptio TBM Methodology
developed and validated through more than 150 enterprise
engagements, Apptio can help you get more value faster with
configuration services for data, modeling and reporting as well
as education services on how to operationalize information and
insights from Apptio into your processes and decision making.
• GL actuals extract
• Chart of accounts
• Fixed asset cost, depreciation
• Headcountandratebyroleandorg.
• Current budget
• Project list and spend plan
• IT asset lists (optional)
• by OpEx CapEx
• by Fixed/Variable
• by Location
• by Responsible Owner
• by Time period
• Fully loaded costs
• Avg. unit costs
• Actual v. plan variance
• Labor headcount cost by role
• Period over period trending
Your Foundation for Technology Business Management
Apptio Cost Transparency Foundation is the most common starting
point for Technology Business Management. It forms a foundation
for other Apptio Cost Transparency modules including Applications
Services and Business Units, provides apples-to-apples costs for
peer comparisons with Apptio IT Infrastructure Benchmarks, and
paves the way for deeper analysis with Apptio Business Insights.
Apptio is the leading independent provider of on-demand Technology Business Management (TBM) solutions for managing the business of IT. Apptio enables
IT leaders to manage the cost, quality and value of IT Services by providing deep visibility into the total cost of IT services, communicating the value of IT to the
business and strategically aligning the planning, budgeting and forecasting processes. Apptio’s TBM solutions play a critical role in helping companies accelerate
IT investment decisions, cloud initiatives, strategic sourcing improvements and other key business initiatives. Global enterprise customers rely on Apptio®
products and services to reduce costs and align IT with business priorities. For more information, visit the Apptio website or the Apptio blog at www.apptio.com.
Make costs
relevant and
actionable for IT
Lead fact-based
conversations
about IT costs
and drivers
Spend less time
wrestling data,
more analyzing it
Recommended
Source Data
Sample Dimensions
Sample Metrics

2. APPTIO | 1Case Study APPTIO | 2Datasheet Module
Data Transformation
Editable rules transform raw, imperfect data to fit the Apptio Data Model.
Data is cleansed (validated, parsed, filtered, de-duplicated) and
normalized (fit to common structures) .Then columns of related data are
joined to create logical relationships needed for reporting.
2
Cleanse Normalize Join Map
Adaptive Data
Model
Automated business rules help
map transformed data to fields
and objects in a data model
(schema) purpose-built for IT
business analysis. Additional
fields and relationships can be
added for your unique reporting
needs.
3
Your Extensions
Data Collection
Targeted set of data are
extracted from your source
systems, then loaded and
preserved in Apptio in its
original form to maintain data
integrity and trust. Collection
can be automated with
optional Apptio DataLink
connectors.
1
Modeling
Calculation
A pre-built set of rules that map
and allocate costs from GL
journal entries into categories
like towers and sub-towers.
Methods include mappings
from account code/cost center
combinations and allocated
weightings based on rate cards
and live data. Apptio can help
you configure your cost model
to fit your available data and
organizational needs using a
library of best practice allocation
rules together with specialized
expertise honed from 150+
implementations.
4
Extract Load
GL Budget HR Projects Assets
Apptio
Cost Model
Apptio Data Model
IT Towers
Subtowers
Make Costs More Relevant To IT with a Standard Taxonomy
Apptio Cost Transparency Foundation translates your GL costs
into a standard taxonomy of cost pools and IT resource towers
(i.e. domains, functions, or categories). The Apptio Taxonomy for
TBM is co-developed with the Technology Business Management
Council, a non-profit organization of over 900 business technology
leaders defining standards for running the business of IT. The
Apptio Taxonomy for TBM is used by the Foundation cost model
to align your costs to taxonomies used by leading IT benchmark
organizations. With this standard view of IT costs you can:
• Accelerate a best practice view of IT costs
• Help infrastructure and project leaders track their cost drivers
• Enable apples-to-apples industry peer benchmark
comparisons (also available from Apptio)
Cost Pools Hardware
Applications*Projects Services* Business Units* *Available in other Cost
Transparency modules
Software Internal Labor Facilities/
OverheadExternal Labor Outside
Services
Application
• Development
• Support
• QA (Testing)
• Middleware
• Software License
IT Mgmt
• IT Mgmgt Admin
• IT Finance
• IT Vendor Mgmt
• Architecture
User Services
• Workstation
• Mobile Devices
• Help Desk
• Field Service
IT Operations
• Operations Center
• IT Service Mgmt
Security
Compliance
• Security
• Compliance
• Disaster Recovery
Storage
• Tier 1, 2 3
• Tier 4
Voice Network
• Voice Premise
• Voice WAN
• Call Center
Compute
• Wintel Servers
• Linux Servers
• Unix Servers
• Mainframe
Data Center
• Locations
Delivery Services
• Project Mgmt
• Client Mgmt
• WAN
• Internet
• MAN
• DC LAN
• Office LAN
Data Network
Interactive Role-
Based Reports
Analytics
Ready-to-use interactive
reports and dashboards are
delivered via the Web with
role-based views tailored
for actionable information.
To enhance understanding
and trust in the data, you
can trace costs from reports
through the model and back
to original source data like
GL journal entries.
Modify Author
Anyone familiar with
spreadsheets can create
additional ad hoc reports
and dashboards in minutes
using a pivot table-like
approach including drop-
down lists of fields from all
data sets.
6
IT Executives
Budget Owners
Analysts
Power Users
Administrator
HOW IT WORKS
Apptio
Taxonomy
for TBM