2. Handling Q and A session
Be honest (or you will loose your credibility/integrity)
Brief: how brief ?
Sentence: one sentence and add a period to your sentence
Time < 40 seconds
Inform your audience when your Q & A session is planned
Anticipate questions ( 3 categories of a question)
1. Questions you expect and can definitely answer
2. Questions you would expect but would find it difficult to answer
3. Questions you wouldn’t want someone to ask and would find very difficult to answer
3. Rules of answering a question (CAP model)
Thank the questioner (acknowledge their Concern)
I understand your concern
That’s a great question
That’s an excellent question
Action or Ask
Perspective
4. Handling tough questions (1/2)
Paraphrase? Uses?
Repeats a question?
As I mentioned earlier
Perhaps I wasn’t clear about it
A question which is not related to your topic?
I am sorry you question is beyond the scope of the study
I am sorry I can’t quite follow you
I am sorry your question has no connection
5. Handling tough questions (2/2)
Really a tough question?
Don’t know (but not often)
I am afraid that that is not my area of expertise. I would ask Dr/Mr B to clarify that
I am sorry I don’t have information at (in) hand but I would be happy to forward
you the details, if you can give drop in an email (give your contact details)-
Have backup slides 2-3
6. How to deal with
distractors/grandstander/interrupter?
Grandstander: Statement- put it as a question (paraphrase)?
Take the control of your floor and move on to next
Machine gun questioner?
Can you repeat the question
Interrupter?
Probably not enough information is provided
You can ask the audience on opinion on this
Ask the panelist to take the question
I am not in a position to discuss about it right now
I prefer not to comment about it at this moment (out of line Q or personal Q)
7. Closing the loop
After answering the question
Does that answer your question?
Hope that answers your question?
Recommendation:
In the line of fire by Jerry Weissman