Bing_PTM_ComprehensivePMPLan_022722.pdf

Created By: ............................................................................................................................................................................ Josh Bing
Created On: ......................................................................................................................................................................... 02/26/2022
Course Code:...................................................................................................................................................................... PTM/EBMS
Email: ............................................................................................................................................................. hjoshuabing@gmail.com
Phone: ..............................................................................................................................................................................843-941-0214
LinkedIn:.................................................................................................................................. https://www.linkedin.com/in/joshuabing
Website:..........................................................................................................................................................joshbing.myportfolio.com
Social Media: .......................................................................................................................................www.instagram.com/bing.josh_
[Do You Solemnly Swear?]
Project Management (PM) Plan
Wealth. Respect. Power.

Contents
Executive Summary...........................................................................................................................................................................#3
Project Definition ...............................................................................................................................................................................#4
Work Breakdown Structure (WBS) ..................................................................................................................................................#5
Risk Management Plan......................................................................................................................................................................#8
Cost Management Plan (Budget) .....................................................................................................................................................#16
Team Performance Improvement Plan (TPIP)................................................................................................................................#29
Quality Management Plan.................................................................................................................................................................#35
Team Project Agreement (TPA)........................................................................................................................................................#51
References and Citations..................................................................................................................................................................#53
Appendices: Design Development Image. PM Methodology image. ....................................................................................... #56

Executive Summary
Please delete all of the text on this page and replace it with your text before submitting your work. None of the text, citations, and references on these
pages can be copied, except for the basic template above. This is my example, which is placeholder text and instructions. Executive Summaries can be
written in different ways but take a look at this website for an example: Executive Summary. Think of your executive summary as an abstract to a research
paper, or a movie or video game trailer. It’s an introductory teaser to your project (product or service) that is being pitched to potentially interested
people/companies. It should be at least 2-3 solid paragraphs. Include at least one citation, e.g. Value Proposition citation. Following is a partial, fictitious
executive summary that is being proposed to fictitious Human Resources (HR) marketing executives at a marketing conference.
Film is an entertaining medium. It’s one that works to entertain and bring audiences together. While feature films are the mainstream media that most
follow in regard to the traditional theatrical experience, short form content is the name of the game. Television and short films have changed the way
distributors can get their products of entertainment to consumers. Direct-to-consumer is the new and improved process, and short films serve as a low-
budget and cost-effective yet lucrative and engaging medium to continue that entertainment. “Every episode of a television series, every film…is the result
of a project that produces a unique deliverable.” (Verzuh, 2021) And that deliverable is Do You Solemnly Swear?
The team behind this short film has gone through the same MFA in Film Production Masters’ Program at Full Sail University and are some of the best in
their field. Award winning and industry trained, they have created viable methods to deliver the product of this entertaining short film that will captivate
audiences by engaging them in a legal drama mystery thriller where an attorney must prep his client to take the stand while searching for what’s fiction and
what’s fact in her testimony? The protagonist, Rasandra Morales, has been charged with the murder of her wealthy-elite socialite husband. She maintains
her innocence to her defense attorney – but can she convince him she’s not guilty? Does she solemnly swear?
Within this Project Management plan, you will find all the necessary components to ultimately develop, define, design, detect what’s necessary, and
ultimately deliver an entertaining short film with impressive quality and a robust team dynamic behind it. Anyone can pick up a camera and create a film,
but true project management lending a guiding hand through the process will ensure that much more that the final film is efficient, entertaining, and
economic in its endeavor to present itself to audiences watching it on the screen. This Project Manager presents a key proposition in this film that will give
customers exactly what they want, but even more will entice supporters and investors to bring this project to fruition. Thank you for reviewing this plan, and
for giving it a chance!

To shoot a short film
To submit to film festivals
It will entertain audiences
We should do this
We have enough equipment
(Vlessing, 2020)
Potential film festival nominations
Career growth, networking, and
experience
(SHORR, 2020)
Josh Bing: PM
Emily Segurola: Cinematographer
Taylor Chapman: Co-Producer/First AD
Jaime Edmonds – Art Department
$1,000
12 Hours to Experiment/Be More
Creative
(Zehtabchi, 2021) (Are You Still There –
Short Film)
The project must finish
before birthday
It must finish before crew
graduation
Shooting Location is only
available in early April
We will need more lights
COVID Protocol will still
be in effect
We will change some shots
Copyright Script
Accommodate Dietary
Restrictions
Create zones for essential
personnel
Visually Unique
Clear Beginning, Middle,
and End
A completed film
(Verzuh, 2021)
The script
A short film
4/21/22-4/29/22
By: Josh Bing
2-4-22
PTM
2. Do You Solemnly Swear?
3. Wealth. Respect. Power

[Double-click to insert project title] Project Definition Expansion
1. Objective
• Problem Statement or Need: To Shoot a Short Film and Submit it to Film Festivals
• Combined Purpose and Proposed Solution: To entertain audiences and satisfy a need for good festival submissions
2. Project’s Title • Do You Solemnly Swear?
3. Project’s Slogan • Wealth. Respect. Power
4. Project Description
& Requirements
• Human Desirability: We have crew members willing and excited to shoot a legal drama thriller
• Business Viability: This will benefit our careers if we can shoot it and submit it to festivals
• Technical Feasibility: We have the necessary camera, lighting, and audio equipment to shoot the film
5. Value Propositions
• Customer/Client Benefits: Audiences love stories like this – they are entertaining
• Teammate’s Benefits: Career growth and networking and more experience
• Project’s Differentiation: It has a unique plot twist that surprised both crew members and potential audience
members
6. Stakeholder’s Profiles
• Project Manager’s name and possible necessary approvals: Nate Williams – Truela Representative – Building
Permit Manager
• Core Teammate 1: Emily Segurola – Cinematographer. She is responsible for the look of the film
• Core Teammate 2: Taylor Chapman – Co-producer/1st AD – She will command the set and let the director direct
talent
• Core Teammate 3: Jaime Edmonds – Art Department – She will bring a unique production value to the film
7. Scope Statement
• Project’s Cost Estimate: $1,000
• Project’s Estimated Duration: Two Days
• Similar model project and/or competitor’s project/product - https://vimeo.com/592973112
• Brief and Basic Scope Statement template: I think this project will take about 6 stakeholders five weeks and a
budge of $1000 to shoot
8. Project Constraints
• The project must be complete before my birthday
• The project must be completed before the crew graduates
• The location is only available in early April

9. Assumptions
• We will need more lights
• COVID Protocol will still be in effect
• We will change shots during production
10. Industry Standards/
Best Practices
• We will copyright the script
• We will accommodate dietary restrictions
• We will create zones for essential personnel to be more efficient
11. Success Criteria
• We will create a visually unique film
• The film will have a clear beginning, middle, and end
• We will walk away with a completed film
12. Deliverables
• MVP: The film script
• One Final Deliverable (Completed Project): A short film
13. Realistic Project
Start Date & (Expected)
Completion Date
• Project’s Start Date: 4/21/22
• Finish Date: 4/29/22

Week 1 References Week 1 (in-text) Citations
Vlessing, E. (2020). Kate Winslet Talks Importance of Film Festivals at TIFF: “That’s
How We Began”
Project Description: For so many of us, that’s how we began. If it weren’t for
festivals…to still be here, invited back and contributing and sharing, even in this strange
platform, it’s just so important to keep connecting and sharing like this.” (Vlessing, 2020)
Shoor, A. (2020) Finding the Best Short Film Ideas that Level up Your Career
Value Proposition(s): The answer to “why make a shot film” should come in the form of
Audience, Medium, and Purpose.” (Shoor, 2020)
Papadakos, Smith, Bernarda, Pigneur. (2014) Design
In Papadakos, Smith, Bernarda, Pigneur (2014). Value Proposition Design: How to Create
Products and Services Customers Want
https://vimeo.com/592973112
Model Project (Scope): “Explore possibilities, easily throw them away again, and then
find the best ones that survive a rigorous testing process.” (Papadakos, Smith, Bernarda,
Pigneur (2014)
Verzuh, E. & Frederick, L (2021). Managing Creative Projects.
In Verzuh, E. (2021). The fast forward MBA in project management. John Wiley & Sons.
Success Criteria: Every episode of a television series, every film, every recorded song,
and every release of a video game is the result of a project that produces a unique
deliverable. (Verzuh, 2021).

[Do You Solemnly Swear] Risk Management Plan
ID# Risk Assigned To
Likelihood
Select from dropdown
Severity
Select from dropdown
Timeframe
1
Exported footage doesn't match
color correction on monitor
Josh: PM Low Minor Post-Production
2
Unable to drive from South
Carolina to Florida for shoot
Tristine Rowland: Lead
Actress/Co-Producer
Low Critical Pre-Production
3 Unable to check out equipment Emily: cinematographer Low Critical Pre-Production
4
Fiilming location doesn't have
space for the picture wall notated
in the script
Jaime Low Minor Pre-production
5
Raven eye monitor to iPad stops
working
Nate Low Minor Production
6
Sound equipment lavilers stop
working
Zach Low Minor Production
7
Weather doesn't cooperate with
the shoot in Florida
Josh: PM Medium Moderate Production
8
Contractual obligation to class
feature film
Taylor: 1st AD Low Minor During all Phases
9
Lighting isn't matching Directors
vision
Emily: Cinematographer Low Moderate Pre-Production
10
SD cards run out of space during
production
Nate Medium Critical Production

[Do You Solemnly Swear] Risk Management Plan
ID# Risk
1
Exported footage doesn't match
color correction on monitor
2
Unable to drive from South
Carolina to Florida for shoot
3 Unable to check out equipment
4
Fiilming location doesn't have
space for the picture wall notated
in the script
5
Raven eye monitor to iPad stops
working
6
Sound equipment lavilers stop
working
7
Weather doesn't cooperate with
the shoot in Florida
8
Contractual obligation to class
feature film
9
Lighting isn't matching Directors
vision
10
SD cards run out of space during
production
Contingency Plan
Warning Sign
Plan A
Prevention
Plan B
Reduce Impact
Plan C
Worst-Case Scenario
Track & Report
Risks & Remedies
Status & Dates
Footage doesn't match
after exported
Buy and calibrate a new
monitor ahead of time
Color corect carefully
Work off someone else's
monitor
Unexpected phone
call/text
Block off those days on
Calendar
Get her here as soon as
possible
Recast the role
No equipment on pre-pro
checklist is marked off
Send email to professor
for gear checkout first
thing
Get to gear checkout
early
Borrow gear from
someone else
We see the walls don't
match the director's vision
Plan ahead of time
Tru to pick a house with
a good wall
Have the main character
look at pictures on phone
instead
Battery starts going low Charge battery
Only use it when rolling
the scenes
Have an on board
camera monitor on
standby
Sound is picking up static
Run tests on lavilers
before production
Only run them when
necessary versus boom
pole and mixer
Eliminate lavilers and
only operatre with boom
pole and mixer
Thunder/rain
Check the weather
ahead of time
Try to see if we can still
run sound even with bad
weather
Have backup dates
ready and shoot then
Missing Meetings,Late
to Meetings
Double check calendar to
prevent double booking
Create AD schedule and
check in when time
allows with producer
Get someone else to
step in during the phases
Can't match up lighting
Pre-viz lighting plots
ahead of time
Use RGB lights
Have a backup plan and
light it normally versus
teal and orange
Low on space sign lights
up on Blackmagic camera
Format SD cards Don't run very long takes
Use someone else's SD
cards that have more
space
Template by Lester Frederick, 2017

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Risk Management Pl
Introduction
Instructions
Part I

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Connecting the WBS
& Risk Management
with Quality
Management
Contingency
Plan
Instructions
Deliverables

“Risk management is the means by which uncertainty is systematically managed to increase the likelihood of meeting project objectives” (Verzuh, 2016).
Review this infographic as an introduction to Risk Management: https://www.inc.com/graham-rapier/managing-risk-infographic.html
Every student's project will be different, but try to use terminology from the PM industry and the specific industry that you're interested in.
None of my hyperlinks will count towards your required references and citations for all assignments. None of my verbatim example is allowed
to be copied in totality.
Fill in the Risk Management Template with brief and relevant content (maximum of 1-2 lines per row/risk). Be Concise but Precise.
Use my example as a general guide. Then delete my example.
My example and any variations of it (sickness) are not allowed to be used!
The file’s naming convention is: YourLastName_CourseCode_AssignmentName_MonthYear. For example: Frederick_PTM_RiskManagement_012018
Insert your Project's Title at the top (header) of the spreadsheet template. First, click View, then select the Page Layout
Then, switch back to Normal view
Return to the Normal view
Brainstorm and conduct research about potential and/or actual risks for your specific project (current and/or future risks)
Optional: Consider the following questions while brainstorming: What can affect your project? What's the likelihood of it happening? What type of damage
can be done? How will you know that a risk is coming? How will you manage the risks?
Optional: review the PESTLE/PESTEL Analysis information for ideas on how to identify some of your project's risks
ID & Risk columns: briefly list the top 10 potential risk events and corresponding ID numbers (e.g. 1, 2, 3, etc.).
List the risks in order of their severity (most severe first).
Your list should be a mix of potential risks to your Tasks, Milestones, Stakeholders, Resources, Equipment/Materials, etc., from your week 2 WBS.
Choose 1 APA citation that supports the reason for adding any one of your Risks. One way to choose a relevant citation is to find a similar project like yours
to look for a potential citation based on: their risk management plan, their contingency plan, how they tracked a specific risk that your project might
experience, and how they mitigated or eliminated the risk.
Your citation should justify the reason (why) you included that specific risk in case a stakeholder(s) challenges your decision making or prioritizing.
That's just one of the many ways to choose a relevant and applicable citation.
Include your citation, along with the corresponding reference, into the weekly Resources Word document (Week 3) only -
because there isn't enough space to include it in the spreadsheet
Include the name of your project at the top (header) of your weekly Resources Word document.
Assigned To column: assign a teammate/stakeholder for each risk. At least 4 different stakeholders (including yourself) have to be involved in the Risk
Management Plan. Assign at least one stakeholder to one associated risk (e.g. the programmer will be responsible for the risk of bugs). Also, you can assign
the entire team to one or more risks. This person/people will be responsible for stopping, reducing, and/or monitoring that risk.
Likelihood column: select the Likelihood (Probability) for each potential risk via the dropdown menu: (High, Medium, Low).
Severity column: select the Severity (Impact) for each risk, starting with the most severe ones first: (Catastrophic, Critical, Moderate, Minor)
Review the list of severities via this link: https://www.smartsheet.com/all-risk-assessment-matrix-templates-you-need
Timeframe column: state a brief time frame that indicates when this risk will most likely occur (e.g. Development Phase).
Warning Sign column: insert one warning sign for each risk. A warning sign is the red flag trigger that informs you that the risk is coming
and/or is happening.
For example, a hurricane forecast could be a warning sign for the risk of bad weather.
Choose one 1 APA citation for one of your risk's Severity levels or for one of your listed Warning Signs.
For example, it would be sufficient to use a citation that has a similar risk severity level or warning sign like one of your risks.
That's just one of the many ways to choose a relevant and applicable citation.
Risk Management Plan-Instructions

Include your citation, along with the corresponding reference, into the weekly Resources Word document (Week 3) only -
because there isn't enough space to include it in the spreadsheet
New references and citations are required for every new weekly assignment.
The one required Verzuh reference could be used for Part I (Risk Management) or Part II (Budget)
Add your previous references from Assignments 1 and 2 to your current Resources (References & Citations) Word document
The example provided is a basic and incomplete Risk Management example for a mobile Marketing Educational/Training Game Project
A Contingency Plan is a "defined, actionable plan that is to be enacted if an identified risk becomes a reality...It’s a backup plan in place for when things go
differently than expected" (Wrike, n.d.). It contains the remedies for the risks.
Plan A column: it's everything you would do to prevent the risk from happening (Prevention)
Plan B column: it's the action you would take to lessen the impact of the risk (Reduce Impact)
Plan C column: it's how you would respond when the risk has escalated so much that you might have to stop your project (Worst-case Scenario).
Remember to insert a maximum of 1-2 lines per row/risk. Be Concise but Precise. Make sure all your text is visible
Delete all of the highlighted text and my example in the first row before submitting your work
Do not do the Track Risks & Remedies column (last column)
Before submitting your work, delete the Risk Management and Budget Instructions sheets. (Right click on the bottom Instructions tabs and select delete)
Include the name of your project at the top (header) of your weekly Resources (References and Citations) Word document.
Place your Risk Management Plan spreadsheet, your Budget PDF, your Budget mpp software file, and your updated weekly Resources Word doc into a
folder. (4 total files)
The naming convention for the folder is: YourLastName_CourseCode_AssignmentName_MonthYear
For example: Frederick_PTM_RiskManagementandBudget_012018
Add the letters a,b,c,d after 012018 to differentiate the files.
Zip the folder, with the same naming convention, and submit the one zip folder into FSO
The WBS,Risk Management Plan,and the Quality Management Plan (QMP in week 4) are interconnected. For example,a basic risk might be
that your related tasks might not complete a functional Minimum Viable Product (MVP) or Milestone in time. Therefore,you'll have to avoid,
reduce,or eliminate that risk. By doing that,you'll have a better quality MVP and a better quality final deliverable (Product or Service). No tasks
are required to do below but review the generic "creating quality cake batter (MVP) to bake a premium cake" example to be better prepared for
the QMP assignment in week 4.

• A budget is a plan for allocating [distributing] resources and funds (Meredith & Mantel, 2011).
• Improper or no budgeting can be the cause of a project's failure according to the number 4 and 5 points in the infographic via this link
• As stated, every current assignment will build upon the previous assignment. Your Budget will be created with your Work Breakdown Structure (WBS) as a
framework and your Risk Management Plan as a reference point.
• You'll be able to monitor your budget and cash flow better by adding a cost to each Task and/or Resource (Labor/Work, and Equipment or Material).
• Make sure that you've updated your WBS according to my feedback because you'll add your Budget to it this week. You don't have to resubmit your WBS.
• Use my Budget screenshot examples below as a general guide to add Costs to your Tasks and Resources; generate an Estimate from your combined Costs;
and create a Budget from your combined Estimates.
• None of my hyperlinks, except for only one from the "Budget" websites below, will count towards your required references and citations
• Although you might have to do some roleplaying for this assignment (e.g. add extra Resources), feel free to do a separate more realistic budget that doesn't
include roleplaying for your personal file. Of course, that's optional and you don't have to submit it. The bottom line is that you'll get to practice creating a
budget.
• Remember that there are multiple ways to create a Budget with PP365 but make sure you follow these explicit instructions for PTM
• Take a screenshot of your work in case you're unable to save or close your file. That way, you'll have the data if the program has a glitch
(Simultaneously depress the Command, Shift and #3 keys)
• Close the program if you get an error. Then restart. Recover lost files by going to: File > Open > Open Unsaved Project (See bottom of webpage)
• Please don’t contact FSO Support or Project Plan 365 (PP365) for technical issues. PP365 is a very small company and they provide the software for free.
• First search for online help...
• ...or FAQ’s. Contact me if you can’t find a solution.
• Remember that your weekly templates are “live” documents. It isn’t required, but you can update them after PTM if necessary.
• Open your WBS Assignment 2, PP365 file. Click on File > Save As > Computer
• Rename the file with the following naming convention: YourLastName_CourseCode_AssignmentName_MonthYeara.
• For example: Frederick_PTM_Budget_012018a
• Click on File > Options > Project Info > Enter your Project’s name, followed by “Budget”
• For example, here’s the name for my fictitious Mobile Marketing Game: MarketKing Budget
• In case you didn't register in week 2 -Registration license key:6BW64LFC4LCV
• Critical- Don’t delete any of the rows or columns in the provided template
Budget-Instructions
Introduction
1. Initial Set Up
Instructions
Source: Adobe Stock

• Required: Watch the Zoom archive and take notes before starting your Budget and definitely before submitting your Budget assignment!
• Remember, most likely you’ll have to roleplay if you’re doing your project alone and/or you don’t have to buy or hire much/any Resources.
For example, you would have to roleplay paying volunteers. Another reason for the roleplaying is to foster a team mindset and atmosphere.
• Once again, we'll take a simple, yet effective, approach for your project. After PTM, you can explore more of the advanced Budgeting features in PP365.
• From the Gantt Chart view: Right click on the top of the Actual Cost column's cell . Select Insert Column. Start Typing Resource Names and select it. Now,
hover over the new Resources Names column until an icon appears. Click, hold, and drag it to be the last column like the second screenshot below. Or, drag
the Actual Cost column to the left of the Resources Name column.
• From the Gantt Chart view - Starting with your first task row (not the Define Phase which is a Summary Task row), go to the Resources Names column. Click
on the right-side drop down list. Then, assign at least one Resource to each associated Task. Ask yourself: What resources are necessary to complete this
task?
• Take note of the Business Analyst Resource that's assigned to the Finalize Project Charter task below.
• Critical: Don't assign any Resources to any Summary Tasks (e.g. Define Phase in bold in the screenshot above)
• It isn't necessary to assign the same resource numerous times for different tasks especially if it's expected and it's common knowledge. (e.g. assigning a
laptop repeatedly to the tasks of research, create reports, data entry, etc.).
• Note: It's best to review all of the preliminary instructions below first, especially those about Standard (Std.) Rates and Fixed Costs below before assigning all
of your resources to Tasks now, especially since a budget is a "living and breathing" template/document that's subject to change. In addition, at least one
Fixed Cost has to be assigned to a new Task and corresponding Resource(s). Watch the GoToTraining archive asap for further explanations.
• In other words, first read up to the following red highlighted statement in the #3. Gantt Chart View Instructions section below: "After completing all of the
previous tasks, proceed with the following"…More details about this will be provided later. Remember-effective PMs are agile, adaptable, and are able to
embrace ambiguity, especially with living and breathing documents such as a budget.
• Required: Review the Estimate & Budget Infograhic via the next spreadsheet tab below
• Go to the Resource Sheet View. For this assignment, we'll only focus on the Resource Name, Type, and the Standard Rate (Std. Rate) columns in the
Resource Sheet View.
• Resource Name column: from the Resource Sheet View - you’ll have to finalize which Resources will be paid a Standard Hourly Rate (usually
Work/Labor/Human Resources) and which Resources will have a $0.00 Standard Hourly Rate (Material/Equipment Resources) because you own those
resources already. Screenshot example below. Later, you’ll determine which Resources will be one-time, Fixed Costs (e.g. buy a laptop or hire an attorney).
•
2a. Assign
Resources
To Tasks
Instructions

• Resources are generally a combination of Work/Labor, Equipment, and Material. Work basically means the same as Worker, Human, Labor, Stakeholder, or
Teammate. You, as the PM, can do double duty such as being the PM and the audio engineer.
• Treat Equipment and Material as the same Type of Resource (a thing) because there's no option to choose Equipment. Don't select Cost Type option!
•
Add the Standard (Std.) Rate column by right clicking on the top of the Base Calendar column's cell. Select Insert Column. Then, start typing the word
Standard and select the phrase Standard Rate.
• Don’t edit any other columns if they’re visible!! But, make sure the Base Calendar is set to "Standard" if it's set to another choice.
• Std. Rate column: this is where you can input the industry hourly rate (Cost) for each Work/Human Resource, including yourself as the PM
(e.g. $40 per hour). Do some research on the standard rates for your project's location. Also, you can pay your "volunteers" the minimum wage. That's one
way of "roleplaying realistically" so that you can take your project to a higher caliber level while not creating an outrageously exorbitant budget.
• The Standard Ratecolumn is mainly for Work/Human Resources unless you're going to rent Material/Equipment (generator) at an hourly rate. That's
optional. Therefore, leave the default $0.00 amount in the Std Rate column for Material/Equipment that you won't buy or rent.
•
Camera Screenshot example:
• Each Task needs to have an associated cost. All of your Work/Human Resources have to have an associated cost (Standard Rate or One-time Fixed Cost).
However, all of your Material/Equipment Resources don't need an associated cost. A minimum of 1 of your Material/Equipment Resources need an
associated One-Time Fixed Cost (e.g. buying a microphone). The reason for these points is because usually there's a cost to complete a task by a
Work/Human Resource but there might not be a cost for Material/Equipment Resources to finish that same task because it isn't needed or you have it
already.
• Make sure that you budget payment for you as a PM for the entire project. The PM / Producer is assigned to PLOMing ONLY.
• Optional - list and assign yourself as an Artist, General Worker, etc. to other SEPARATE tasks. Example below.
•
• Repeat from last week: A total of 10 mixed Resources are required. At least 4 out of 10 Resources has to be Human/Work/Labor/Stakeholder Resources.
But, a maximum of 8 Work/Human Resources are allowed. A minimum of 6 and a maximum of 8 Resources have to be Equipment and/or Material
Resources. Therefore, there'll be a minimum of 10 and a maximum of 16 total mixed Resources.
• You'll assign at least one Cost to each associated Task and/or Resource from your WBS list for a total of 20 assigned Costs. Your assigned Costs has to be
any mix of hourly rate costs and one-time fixed costs (e.g. 8 hourly rate costs plus 12 one-time fixed costs = a minimum 20 total Costs).
2b. Resource
Sheet View
Instructions

• Note: e.g. the Cost for a Task can be assigned to one Resource or multiple Resources. For example, there's a Cost for this Task: Create a Marketing Campaign.
A Work/Human Resource (Marketer) has to be assigned to that same Task and has to be paid for his/her services. It's up to you to "pay" the Marketer a one-
time flat fee (e.g. Fixed Cost of $1,000) or pay them at a Standard Hourly Rate (e.g. $40/hr.). Also, there might be a Cost for a Material/Equipment
Resource(s). The Marketer might need office supplies-the things (material/equipment) needed to complete the Task. Usually, these would be Fixed Costs.
This is where you can roleplay as realistically as possible.
• For the sake of this assignment, focus mostly on Std. Hourly Rates. It isn't required, but you can bundle all of your similar Fixed Costs (e.g. all the various
software or office supplies) and list it as one Fixed Cost. One Fixed Cost plus 19 Std. Hourly Rate Costs will fulfill the 20 minimum total Costs.
• The cost for a Work/Human Resource's effort is equal to the standard labor rate multiplied by the work/effort required (e.g. $40/hr x 40 hours = $1,600).
• Note: Examples of one-time, fixed costs are: buying a camera (Material or Equipment Resource) or hiring a Graphic Designer (Work/Human Resource) to
pay him/her a flat fee for a logo.
• To keep it simple for the first time, it's best to use Material & Equipment as one-time Fixed Costs, which we'll do later.
• If necessary, your role-playing budget amount should be $5,000+ even if you might have all the resources that you need. For example, you can plan to buy a
new and better camera even if you have one already or plan to hire a professional audio/recording engineer instead of doing your own soundtrack/sfx.
• Ask questions such as: 'How much will it most likely cost to finish this task?' How can I justify the budget to all my stakeholders?
• Use websites, such as those listed in the #6 Sources section below, to determine standard rates according to the Work/Human Resource's skills, knowledge
experience, location, etc.
• After completing the Resource Sheet View section, switch to the Gantt Chart View. The Work Hours column should have updated.
• Click on the Resources Names column. Then click on the drop down list of Resources. If necessary at this point, continue to assign or rearrange your
(Standard Rate) Resources to match the appropriate, assigned tasks.
• Required: How to create a new Fixed Cost Resource and assign a Cost to the Task: First - create a new relevant task in a new row, under any phase, like you
did in your WBS. Two generic examples are in the screenshot below. Select the Start Date. Then set the Duration. Now, go to the Resource Names cell that's
associated with that new task. Then, start typing your new associated "Fixed Cost Resource" (e.g. Hire Graphic Designer). Then, insert the one-time Fixed
Cost for that new Resource in the associated Fixed Cost cell. My example is: $300.00. It should have a 1 day Duration since it's a one-time payment.
•
• Briefly switch over to the Resource Sheet view and notice your new Resource at the bottom. Select the appropriate Type (Work or Material) and leave the
Std. Rate at $0.00. It's required to do at least one Fixed Cost.
•

• Switch back to the Gantt Chart view. To differentiate from Standard (Hourly) Rate Resources, all one-time Fixed Cost Resources have to start with a financial
verb, such as Buy, Hire, or Rent. For example: Buy Laptop.
•
Screenshot example of a new one-time, Fixed Cost Resource for $1,000 on a separate row: "Buy" Laptop (material/equipment resource):
• The screenshot above differentiates between "Buy Laptop" (the one-time, fixed cost to purchase the laptop) and "Laptop" (the resource that's already
purchased and can be used multiple times for many different tasks without additional costs).
• Use consistent words like "Hire" for Work/Human Resources. e.g. Hire Consultant. If necessary, use "Rent" for Material/Equipment resources.
E.g. Rent generator
• Monthly subscription amounts could be multiplied by the needed duration. For example, if you need software for six months and the monthly subscription
is $10, you can list it as a Fixed Cost: e.g. Buy "whatever"specific software. The one-time fixed cost would be $60.
• Add, delete, modify, or assign resources as needed. If necessary, you can add up to 5 more Tasks. That'll be a new total maximum of 25 tasks and the
associated resources.
• Optional-you can add up to 4 more Equipment and/or Material Resources this week. That’ll be a potential grand total of 20 mixed Resources. Critical: If you
do add more Resources, list All of them under the last current Resource to avoid a possible glitch
• If necessary, continue assigning at least one Resource and Cost to each associated Task for a total range of 20-25 Costs.
• Search for 2 relevant and substantial APA references and citations to justify your rationale for listing any two of your Resource's Cost but one has to be for
a Work/Human Resource and the other for a Material/Equipment Resource, preferable questionable ones. For example, one of your stakeholders might
challenge your reason for wanting to purchase the most expensive equipment or hire the most expensive stakeholder.
• Include those 1-2 sentence long citations, along with the corresponding references, into the weekly (Week 3) Resources Word document Only-
Not the software
• From the Gantt Chart view-you should only have to go to two Tables: Go to - Project > Table. Then either: Entry (to input data) or Cost (to view Cost and
export PDF Budget). See screenshot below.
• After completing all of the previous tasks, proceed with the following…
• The following instructions are for after you're finished with your budget and ready to set up the export of your PDF for submission.
•
Set Baseline before starting your project: From Gantt Chart View:Click on Project > Table > Cost >
Take note of your Total Cost > Then, set the Baseline. The Baseline can be reset later if necessary.
• Take note of your Total Cost for your project. Your Baseline Cost (Budget Cost) and Total Cost should now be the same amount. e.g.
• Optional: Baseline definition and use: https://project-management.com/the-project-baseline-a-project-management-definition/
• All of your Fixed Costs will be automatically added to your Total Cost. Actual Cost is the actual cost to-date.
3. Gantt Chart
View
Instructions

• Only the screenshot columns below should be visible and in that order. There's nothing to manually input after the Baseline Cost column for PTM
•
• Optional: You can add a Cost Contingency (Emergency Fund), based on your Risk Management Plan (especially high Severity and high likelihood Risks), to
repair and/or replace future, needed resources. Generally, it'll be 10% of your project's budget. E.g. the Cost Contingency for a $10,000 budget is $1,000.
You can add a "Get replacements or repair" task as the new last task on your WBS and as a fixed cost. Set it for a 1-day duration (The last day of your
project). Then, type in the Resource Name of: Pay Contingency Funds. The amount that is used throughout your project can be adjusted via the % Complete
column. Screenshot example below.
• Critical: Make sure that all of your text is visible and your columns and rows are formatted neatly.
• Switch to the Resource Sheet view and make sure that the Base Calendar is set to Standard!
• Red text and a yellow icon means that a resource(s) is overallocated (e.g. a Work/Human resource is scheduled to work more than 40 hours a week). Points
won't be deducted for this.
• Screenshot:
• Delete the Risk Management and Budget Instructions spreadsheets. (Right click on the bottom Instructions tabs and select delete)
• For Macs only: Make sure that you're starting here - Gantt Chart View > Project > Table > Cost.
• From the Gantt Chart View – Click on File, then Page Set Up > Select Print all sheet columns (1st option). Make sure Print First 3 columns on all pages is
preselected.
•
• Then, click on Header, then Center. Make sure your Project’s Title is in the bottom text box. Delete "WBS & Gantt Chart." Then add the word: Budget. Like
this: MarketingKing Budget. Then, click OK.
• Now, click on File, then Export to PDF. It should create a 1+ page(s) PDF. (See my #5 partial example below)
• For PC: If necessary, change PDF default settings from Edge ePDF to Adobe Acrobat (see instructions in week's 2 WBS assignment-if necessary)
• For PC only: Make sure that you're starting here - Gantt Chart View > Project > Table > Cost. Now, from the Gantt Chart View – Click on the green highlighted
File button in the upper left corner of the screen.
• Click on Print > Click on Page Setup. Click on Page. Make sure Landscape is selected for Orientation
4. Deliverables

• If necessary, adjust Fit To option to 2 pages wide by 1 page tall or 1 page wide by 2 pages tall. Click Print Preview to see which option works best
• The bottom left corner should state page 1 of 2 or 1 of 4.
• Then, click Page Setup (located at the top - header). Select Print all sheet columns (1st option) . Make sure Print First 3 columns on all pages is preselected.
Click on the Header tab, then Center.
• Add the word Budget after your Project’s Title in the bottom text box. Like this: MarketingKing Budget. Then, click OK.
• Now, click on the green highlighted File button. Click on Import/Export > Click on Export Project > Click on Export to PDF.
• For alternative format:Click on File > Page Set Up > Scaling > Select Fit To or Adjust To > Ok.
• Click on File, then Export to PDF again. Choose the best looking and legible PDF.
• Macs and PCs: Save the file with the original naming convention (see below).
•
Include the name of your project at the top (header) of your weekly Resources (References and Citations) Word document.
• Place your Risk Management Plan spreadsheet, your Budget PDF, your Budget software mpp file, and your updated weekly Resources Word doc
into a folder (4 total files)
• The naming convention for the folder is: YourLastName_CourseCode_AssignmentName_MonthYear
For example: Frederick_PTM_RiskManagementandBudget_012018
• Add the letters a,b,c,d after 012018 to differentiate the files.
• Zip the folder, with the same naming convention, and submit the one zip folder into FSO. The .mpp file will not upload if it isn't in a zip file.
• Don’t send a .rar (WinZip) file! Below is a basic and incomplete Assignment PDF Example
• At least 4 total APA references are required. The main textbook (Verzuh) has to be one reference.
• Optional: you can leave the ID#s after your Task bars as-is or you can change the ID#s to your Resources. To change to Resources: Go to Format at the
header, then click on Bar Styles > Bar text > Click on the Right drop down list. Select Resource Names. Click Ok.
• 1 screenshot shows the task bar with the #2 ID# and the next screenshot is with the Resources:
This a generic, incomplete 2-page PDF example that's displayed side by side. Take note of all the required columns. This example has the list of
Resources after the task bars. You can do it like this or leave it as-is with the ID#s. One or more columns, like Remaining, might not show inthe PDF.
There's nothing to add after the Baseline Cost column for PTM. None of my content can be copied verbatim, except for the Summary Tasks (6 Phases).
4. Deliverables
5. Incomplete
Assignment-
PDF Examples

If you wish, you can use only one of the Resources below towards 1 out of the 4 required weekly Resources (References and Citations)
• 7 Tips When Estimating a Project: https://pmhut.com/7-tips-when-estimating-a-project
• Salary.com: https://www.salary.com/
• Showbiz Labor Guide: http://laborguide.mediaservicespayroll.com/
• Gamasutra Salary Survey: https://www.gamasutra.com/salarysurvey2014.pdf
• Gusto.com: https://gusto.com/tools
• Game Cost Analysis Sheet: https://www.ddmagency.com/about/resources/
• Budget templates: http://www.gamedevbizbook.com/digital-supplements/
• Bureau of Labor Statistics: https://www.bls.gov/oes/current/oes270000.htm
• There are no required tasks to do in this section but this is helpful information to take your budget tracking to an advanced level later. It's worth
reviewing now.
• Alternate Project Cost View: Go to Project > Project Information > Statistics. This could be used as a brief status report.
• Report View: Go to Report > Cost > Budget Report > Select > Save as PDF or Print
• Later, you can monitor and compare your Baseline (planned) Cost to your Actual Costs to track and report any variances between the two amounts
• e.g. From the Entry table - the 1st screenshot below displays the Write code Task with a Duration of 30 days and a Cost of $9,600.
The second screenshot (from the Cost table) is an example of if the Programmer completed 50% of the Task. Now, the Actual Cost changed from $0 to
$4,800, which is half of the Baseline Cost ($9,600) for that Task. That's one way to track and compare your Baseline (planned) Cost to your current Actual
Costs.
5. Incomplete
Assignment-
PDF Examples
6. Sources

•
• The next example below (starting from the Entry table) displays the first screenshot with the Marketer assigned to the Task of Researching marketing
strategies for a planned Duration of 5 days (40 hours) for a Cost of $1,600.
• The second screenshot displays an example of the Marketer missing the deadline by finishing the Task 2 days late (7 days). Now, the Cost increased from
$1,600 to $2,240. The Actual Cost increased from $0 to $2,240 after the % Complete was changed from 0% to 100% (The check mark on the left means that
the task was completed)
• The third screenshot (from the Cost table) displays the difference between the Baseline (planned) Cost ($1,600) and the current Actual Cost ($2,240).
$2,240 - $1,600 = a difference of $640 over budget.
• Optional Templates, Tools & Techniques to calculate ROI. This could be used later to create Business Cases for this and other projects
• Optional downloadable and modifiable ROI Calculator and Business Case Tool Kit
• Optional and advanced: Review the Earned Value Management (EVM) details via this link: https://www.pmi.org/learning/library/earned-value-management-
systems-analysis-8026
7. Tracking &
Reporting For
After PTM

0 Bing_PTM_Budget_022220
Task Name
20 days
Duration
328 hrs
Work
Fri 4/1/22 8:
00 AM
Start
Thu 4/28/22
5:00 PM
Finish Predece
ssors
0%
% Compl
ete
$0
Fixed Cost
$1,212
Cost
$0
Actual Cost Resource Names
1 Development Phase 3 days 24 hrs Fri 4/1/22 8:
00 AM
Tue 4/5/22 5
:00 PM
0% $0 $24 $0
2 Finalize Script 2 days 16 hrs Fri 4/1/22 8:0
0 AM
Mon 4/4/22 5
:00 PM
0% $0 $16 $0 "Josh" Director/Writer/Producer
"
3 Script Done 1 day 8 hrs Tue 4/5/22 8:
00 AM
Tue 4/5/22 5:
00 PM
2 0% $0 $8 $0 "Josh" Director/Writer/Producer
"
4 Pre-Production Phase 4 days 48 hrs Tue 4/5/22 8
:00 AM
Fri 4/8/22 5:
00 PM
0% $0 $418 $0
5 Finalize Budget & Equipment 1 day 8 hrs Tue 4/5/22 8:
00 AM
Tue 4/5/22 5:
00 PM
"
6 Finalize down Location 1 day 8 hrs Wed 4/6/22
8:00 AM
Wed 4/6/22
5:00 PM
0% $0 $90 $0 "Jaime" Art Department
7 Confirm Cast 2 days 16 hrs Thu 4/7/22 8:
00 AM
Fri 4/8/22 5:0
0 PM
0% $0 $160 $0 "Taylor" 1st AD
8 Confirm Crew 2 days 16 hrs Thu 4/7/22 8:
00 AM
Fri 4/8/22 5:0
0 PM
0% $0 $160 $0 "Taylor" 1st AD
9 Production Phase 6 days 56 hrs Mon 4/11/22
8:00 AM
Mon 4/18/22
5:00 PM
0% $0 $566 $0
10 Pre-Viz the film 2 days 16 hrs Mon 4/11/22
8:00 AM
Tue 4/12/22
5:00 PM
0% $0 $162 $0 "Emily" Cinematographer,Came
ra[1],Lights[1]
11 Shoot the film 3 days 24 hrs Wed 4/13/22
8:00 AM
Fri 4/15/22 5:
00 PM
ra[1],Lights[1]
12 Short Film Footage Done 2 days 16 hrs Fri 4/15/22 8:
00 AM
Mon 4/18/22
5:00 PM
ra[1],Lights[1]
13 Post-Production Phase 6 days 16 hrs Mon 4/18/22
8:00 AM
Mon 4/25/22
5:00 PM
0% $0 $20 $0
14 Review Footage 1 day 0 hrs Mon 4/18/22
8:00 AM
Mon 4/18/22
5:00 PM
0% $0 $1 $0 Davinci Resolve[1]
15 Create Rough Cut 2 days 0 hrs Tue 4/19/22
8:00 AM
Wed 4/20/22
5:00 PM
16 Create Final Cut 1 day 0 hrs Fri 4/22/22 8:
00 AM
Fri 4/22/22 5:
00 PM
15 0% $0 $1 $0 Davinci Resolve[1]
17 Audio Post Production Done 2 days 16 hrs Fri 4/22/22 8:
00 AM
Mon 4/25/22
5:00 PM
",Pro Tools[1]
18 Distribution/Debrief Phase 3 days 24 hrs Tue 4/26/22
8:00 AM
Thu 4/28/22
5:00 PM
0% $0 $24 $0
19 Review/Discuss Film with Crew 1 day 8 hrs Tue 4/26/22
8:00 AM
Tue 4/26/22
5:00 PM
"
20 Deliver Product to Consumers 2 days 16 hrs Wed 4/27/22
8:00 AM
Thu 4/28/22
5:00 PM
"
21 Project Management 20 days 160 hrs Fri 4/1/22 8:
00 AM
Thu 4/28/22
5:00 PM
0% $0 $160 $0
22 PLOMing 20 days 160 hrs Fri 4/1/22 8:0
0 AM
Thu 4/28/22
5:00 PM
0% $0 $160 $0 Josh :PM
T F S S
Mar 28 '22
M T W T
Apr 4 '22
2
3
5
6
7
8
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Task Name
1 Development Phase
2 Finalize Script
3 Script Done
4 Pre-Production Phase
5 Finalize Budget & Equipment
6 Finalize down Location
7 Confirm Cast
8 Confirm Crew
9 Production Phase
10 Pre-Viz the film
11 Shoot the film
12 Short Film Footage Done
13 Post-Production Phase
14 Review Footage
15 Create Rough Cut
16 Create Final Cut
17 Audio Post Production Done
18 Distribution/Debrief Phase
19 Review/Discuss Film with Crew
20 Deliver Product to Consumers
21 Project Management
22 PLOMing
W T F S S
Apr 4 '22
M T W T F S S
Apr 11 '22
M T W T F S S
Apr 18 '22
M T W T F S S
Apr 25 '22
M T W T F S S
May 2 '22
M T W T F S S
May 9 '22
M T
May 16 '22
2
3
5
6
7
8
10
11
12
14
15
16
17
19
20
22
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Task Name
20 days
Duration
328 hrs
Work
Fri 4/1/22 8:
00 AM
Start
Thu 4/28/22
5:00 PM
Finish Predece
ssors
0%
% Compl
ete
$0
Fixed Cost
$1,212
Cost
$0
Actual Cost Resource Names
1 Development Phase 3 days 24 hrs Fri 4/1/22 8:
00 AM
Tue 4/5/22 5
:00 PM
0% $0 $24 $0
2 Finalize Script 2 days 16 hrs Fri 4/1/22 8:0
0 AM
Mon 4/4/22 5
:00 PM
"
3 Script Done 1 day 8 hrs Tue 4/5/22 8:
00 AM
Tue 4/5/22 5:
00 PM
2 0% $0 $8 $0 "Josh" Director/Writer/Producer
"
4 Pre-Production Phase 4 days 48 hrs Tue 4/5/22 8
:00 AM
Fri 4/8/22 5:
00 PM
0% $0 $418 $0
5 Finalize Budget & Equipment 1 day 8 hrs Tue 4/5/22 8:
00 AM
Tue 4/5/22 5:
00 PM
"
6 Finalize down Location 1 day 8 hrs Wed 4/6/22
8:00 AM
Wed 4/6/22
5:00 PM
0% $0 $90 $0 "Jaime" Art Department
7 Confirm Cast 2 days 16 hrs Thu 4/7/22 8:
00 AM
Fri 4/8/22 5:0
0 PM
0% $0 $160 $0 "Taylor" 1st AD
8 Confirm Crew 2 days 16 hrs Thu 4/7/22 8:
00 AM
Fri 4/8/22 5:0
0 PM
0% $0 $160 $0 "Taylor" 1st AD
9 Production Phase 6 days 56 hrs Mon 4/11/22
8:00 AM
Mon 4/18/22
5:00 PM
0% $0 $566 $0
10 Pre-Viz the film 2 days 16 hrs Mon 4/11/22
8:00 AM
Tue 4/12/22
5:00 PM
ra[1],Lights[1]
11 Shoot the film 3 days 24 hrs Wed 4/13/22
8:00 AM
Fri 4/15/22 5:
00 PM
ra[1],Lights[1]
12 Short Film Footage Done 2 days 16 hrs Fri 4/15/22 8:
00 AM
Mon 4/18/22
5:00 PM
ra[1],Lights[1]
13 Post-Production Phase 6 days 16 hrs Mon 4/18/22
8:00 AM
Mon 4/25/22
5:00 PM
0% $0 $20 $0
14 Review Footage 1 day 0 hrs Mon 4/18/22
8:00 AM
Mon 4/18/22
5:00 PM
15 Create Rough Cut 2 days 0 hrs Tue 4/19/22
8:00 AM
Wed 4/20/22
5:00 PM
16 Create Final Cut 1 day 0 hrs Fri 4/22/22 8:
00 AM
Fri 4/22/22 5:
00 PM
15 0% $0 $1 $0 Davinci Resolve[1]
17 Audio Post Production Done 2 days 16 hrs Fri 4/22/22 8:
00 AM
Mon 4/25/22
5:00 PM
",Pro Tools[1]
18 Distribution/Debrief Phase 3 days 24 hrs Tue 4/26/22
8:00 AM
Thu 4/28/22
5:00 PM
0% $0 $24 $0
19 Review/Discuss Film with Crew 1 day 8 hrs Tue 4/26/22
8:00 AM
Tue 4/26/22
5:00 PM
"
20 Deliver Product to Consumers 2 days 16 hrs Wed 4/27/22
8:00 AM
Thu 4/28/22
5:00 PM
"
21 Project Management 20 days 160 hrs Fri 4/1/22 8:
00 AM
Thu 4/28/22
5:00 PM
0% $0 $160 $0
22 PLOMing 20 days 160 hrs Fri 4/1/22 8:0
0 AM
Thu 4/28/22
5:00 PM
0% $0 $160 $0 Josh :PM
T F S S
Mar 28 '22
M T W T
Apr 4 '22
2
3
5
6
7
8
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress

Task Name
1 Development Phase
2 Finalize Script
3 Script Done
4 Pre-Production Phase
5 Finalize Budget & Equipment
6 Finalize down Location
7 Confirm Cast
8 Confirm Crew
9 Production Phase
10 Pre-Viz the film
11 Shoot the film
12 Short Film Footage Done
13 Post-Production Phase
14 Review Footage
15 Create Rough Cut
16 Create Final Cut
17 Audio Post Production Done
18 Distribution/Debrief Phase
19 Review/Discuss Film with Crew
20 Deliver Product to Consumers
21 Project Management
22 PLOMing
W T F S S
Apr 4 '22
M T W T F S S
Apr 11 '22
M T W T F S S
Apr 18 '22
M T W T F S S
Apr 25 '22
M T W T F S S
May 2 '22
M T W T F S S
May 9 '22
M T
May 16 '22
2
3
5
6
7
8
10
11
12
14
15
16
17
19
20
22
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress

Do You Solemnly Swear (TPIP)
Teammates Position Skills & Knowledge Motivated By DiSC
Josh Bing Director/Writer/Producer
MFA Film Production/BA
Interdisciplinary Studies
Advancing Career in Film
Industry
ISDC
Taylor Chapman 1st Assistant Director
MFA Film
Production/Excellent
Communicator
Gaining Experience as a
1st AD
CSID
Emily Segurola Cinematographer
MFA Film Production/
Knowledge in
Cinematography
Creating a successful
project
CSDI
Jaime Edmonds Head of Art Department
MFA Film Production/Great
at Art and VFX makeup
Trying new kinds of
makeup and VFX
techniques
IDCS

Teammates
Josh Bing
Taylor Chapman
Emily Segurola
Jaime Edmonds
MBTI
Conflict Resolution
Style
Communication
Preference
ENFP Compromising-Fox Face-to-face/Text
ENTP Accomodating-T.Bear
Text/Email/Whatever the
other person prefers
ENTJ Competing-Shark Email
ENTP Collaborating Owl Email

Teammates
Josh Bing
Taylor Chapman
Emily Segurola
Jaime Edmonds
Perceived Strengths Possible Weaknesses Time Management
Dependability Lack of focus sometimes Likes to talk
Excellent communicator
Being overbooked
accidently
Eager to help others
Great with visuals Multitasking
Tries to do too much
at once
Excellent with makeup
and set dressing
Showing up on time
Doubts herself
sometimes

Teammates
Josh Bing
Taylor Chapman
Emily Segurola
Jaime Edmonds
Promote & Measure
Performance Improvement
With Leadership Styles
Teammate's Work
Quality & Timely
Performance
Track & Report
Performance (Planned vs.
% Complete)
Authoritative (Visionary) 5. Outstanding! 😀 Don't do this column now
Pace-setting 4. Above Average 😊
Affiliative 4. Above Average 😊
Coercive (Commanding) 4. Above Average 😊

Quality Management Plan (QMP)
B. Project Type:
ID#
1. Team Member Name(s),
Role(s) & Responsibilities
2. Quality Starting Status.
Start & Finish Dates. 3. Specific…. 4. Measurable 5. Achievable 6. Relevant 7. Timed
1
A. Josh Bing
B. Director, Proudcer, Writer,
PM
C. Josh Bing, the director,
produce,r write,r and PM, is
responsible for producing a
short film script and then a film
itself to distribute to the public
for entertainment
95% because he has
done this many times
before
B. 04/01/22-04/28022
All bakers must achieve
a 95%+ Aesthetic Metric
Approval Rate for every
cake batter taste and
texture test.
The Distribution process
consists of making a
movie available to the
public, and the financial
success of a film is how it
is distributed and
marketed. (Landry,
Paula)
Business or Project Goal:
We want to make sure the
film is a fincial success,
which means it must be
completed in its entiretly
QA Tool & Technique: Directors
Vision to help guide the director
QC Tool & Technique: Look at it
throughouht pre-production.
Frequency: A few times
Reporting Type: Email/Text
Frequency: Weekly
Phase(s): Define, Design,
Deliver
2
A. Taylor Chapman
B. 1st Assistant Director
C. Taylor Chapman, the 1st
AD, is responsible for running
the set and confirming cast
and crew and getting
everyone through, thus
completing the film
95% because she's
before
B. 04/01/22 - 04/28/22
Getting all the way
through a shoot is the
only way to have a
completed film
First assistant directors
manage the schedule
and coordinate cast and
crew to ensure that
shoots run smoothly.
(nfi.edu)
We want to make sure the
cast and crew are
coordinated well to ge the
film through the three
phases of pre-production,
production, and post-
production
QA Tool & Technique: 1st Ad
Schedule
QC Tool & Technique: Use this
throughout produciton to keep
everyone on track and plan shots
Frequency: Daily
Frequency: Weekly
Phase(s): Develop, Detect
3
A. Emily Segurola
B. Cinematographer
C. Emily Segurola, the
cinetographer, is responsible
for getting the ifilm from pre-
viz to finalization
A. 95% becayse she's
before
B. 04/01/22 - 04/28/22
Creating a gear package
list to help the shoot is
necessary
Keep in mind, there is no
"one size fits all"
equipment package for
everyone since there are
so many variables
(desktop-
documentaries.com)
We want to make sure
we're using all the gear we
need to accomplish the
vision of the director
QA Tool & Technique: Shot list
to ensure all shots are captured
and a gear list
QC Tool & Technique: Use this
in pre-production and production
Frequency: Daily
Frequency:
Phase(s): Develop, Detect
4
A. Jaime Edmonds
B. Art Department
C. Jaime Edmonds, head of
Art Department, is responsible
for finalizing the location and
getting set ready for the shoot
A. 95% because she's
before
B. 04/01/22 - 04/28/22
Location scouts have a
50/% chance of finding
the exact location they
want, or finding
something else that might
work instead of that one
Location scouting is an
important part of the
preproduction process.
(masterclassstaff)
We need the right location
in order to make the film
work, so we aim to look fot
a specific kind of house to
fit the scripts needs
QA Tool & Technique: Create a list
of locations that could be suitable for
the film
QC Tool & Technique: Narrow them
down by comparing script ro the
pictures
Frequency: Throughout pre-
production
Frequency: Weekly
Phase(s): Design, develop,
Detect,
Hybrid Quality Management Plan
(HQMP)
Template created by:
Lester Frederick, 2020
A. Definition of Quality: e.g. Quality consists of a process, product, and/or service that is comparable to the relevant industry's standard best/better practices (Deming); it fulfills the quality requirements (Crosby, 1979); and it's fit for
the customer's valuable use (Juran, 1950s)
Analyzing & Pre-planning Quality Planning (QA & QC Objectives) Executing, Tracking, and Measuring
Brainstorming
Set Quality
Baseline
Manage QA & QC Activities
C. Key Stakeholder(s): D. Foundational QM Model: E. PM Methodology:

The Quality Titles and Roles above is a partial list. Feel free to use relevant and parallel titles from
your industry. Download the Infographic PDF via this link for more Titles and Roles

Optional - include a Tolerance Range for your metrics which would be an acceptable level of quality,
such as a score of 8-10; 85%-95%; > greater than 90; 2-3 hours, etc. Also, review Media &
Entertainment metrics via this optional but insightful website and downloadable PDF.
Optional Details Below

One basic approach for generating Metrics/KPIs is to start with a Quality Requirement, which is a
broad quality need (e.g. Happy People). Then, determine what to measure, track, and compare, which
will be the Quality Metric (e.g. Customer Satisfaction - see above). Then, generate a specific type of
metric, which is a Key Performance Indicator (KPI) (e.g. Achieve or Increase Monthly Customer
Satisfaction Rate to 95%+). Metrics/KPIs are usually listed quantitatively, such as using a number,
percentage, dollar amount, etc. Or, they're listed this way: yes or no, complete or incomplete.
QMP Images

Quality Assurance (QA) or Manage Quality is mainly process-oriented, proactive, and focuses on
preventing defects. The QA Tools & Techniques (T&Ts) above is only a partial list, so feel free to use
those from your industry. Sometimes, some of the same T&T
Optional Details Below. Zoom All Images To See Better

Quality Metrics are "Measurements of the value and performance of products, services and
processes" (Spacey, 2017). Metrics is about how we measure how well something performed. It’s to
the degree to which the project fulfills the requirements. Review a v

Quality Control (QC) is mainly product-oriented, reactive and focuses on finding and fixing defects. An
optional and extensive list of Quality Tools are available to download via this link. They can be used
later in conjunction with your QMP to G.A.R.D. the metrics-based data.
Optional Details Below

Teammates Position Skills & Knowledge Motivated By DiSC MBTI
Conflict Resolution
Style
Communication
Preference
Josh Bing Director/Writer/Producer
MFA Film Production/BA
Interdisciplinary Studies
Advancing Career in Film
Industry
ISDC ENFP Compromising-Fox Face-to-face/Text
Taylor Chapman 1st Assistant Director
MFA Film
Production/Excellent
Communicator
Gaining Experience as a
1st AD
CSID ENTP Accomodating-T.Bear
Text/Email/Whatever the
other person prefers
Emily Segurola Cinematographer
MFA Film Production/
Knowledge in
Cinematography
Creating a successful
project
CSDI ENTJ Competing-Shark Email
Jaime Edmonds Head of Art Department
MFA Film Production/Great
at Art and VFX makeup
Trying new kinds of
makeup and VFX
techniques
IDCS ENTP Collaborating Owl Email

Teammates
Josh Bing
Taylor Chapman
Emily Segurola
Jaime Edmonds
Perceived Strengths Possible Weaknesses Time Management
Promote & Measure
Performance Improvement
With Leadership Styles
Teammate's Work
Quality & Timely
Performance
Track & Report
Performance (Planned vs.
% Complete)
Dependability Lack of focus sometimes Likes to talk Authoritative (Visionary) 5. Outstanding! 😀 Don't do this column now
Excellent communicator
Being overbooked
accidently
Eager to help others Pace-setting 4. Above Average 😊
Great with visuals Multitasking
Tries to do too much
at once
Affiliative 4. Above Average 😊
Excellent with makeup
and set dressing
Showing up on time
Doubts herself
sometimes
Coercive (Commanding) 4. Above Average 😊

Team Name:
Project Name:
Member's Name Personal and Alternative Emails Social Media, Discord, Trello, Skype
Josh Bing
hjbing@studnet.fullsail.edu/hjoshuabi
ng@gmail.com instagram.com/bing.josh_
Taylor Chapman TSChapman@student.fullsail.edu instagram.com/_taylorshanice
Emily Segurola ECSegurola@student.fullsail.edu instgram.com/EmilySegurola
Jaime Edmonds Jaime.edmonds@yahoo.com instagram.com/jaime.edmonds
Member's Name
Josh Bing
Taylor Chapman
Emily Segurola
Jaime Edmonds
Possible (Future) Conflicts
Teammate gets overbooked
Teammate can't make it
Agenda
Frequency, date, time, location
Attendees–facilitator, note-taker, etc.
Delegated or volunteered action items
Minutes: 90 minutes
Meeting Management Basics
Getting the film from start to completion
Weekly, Wednesday nights, 7pm, Zoom
All crew
Writing script, location scouting, 1st AD schedule, Shot List
Conflict Resolution
Team Project Agreement (TPA)It isn't required to fill out the TPA but it has to be included into your Com
4). You can use the TPA when you communicate and collaborate with future team projects. Delete all of this blue text before submitting this TPA.
Do You Solemnly Swear
Team "Do You Solemnly Swear?"
Team Member's Contact Information
Communication and Accountability
Best Available Days & Times (Be specific)
Weekdays - after 6pm
Weeknights from 6-10pm
Weekdays and Weekends after 5pm
Mondays and Thursdays after 4pm
Work out a way tostill get the work done remotely
What are the specific steps to resolve the problem?
Have someone ready to step in/have documents ready if someone has to wear m
If true, sign or initial that you helped with and agree with this TPA
I helped my team with this Team Project Agreement (TPA) and I agree with it
I will do my best to abide by this TPA and the Work Breakdown Structure for this project
JB
JB

Phone Number(s)
843-941-0214
909-706-7491
312-444-9320
850-529-1817
State or Country & Time Zone
FL, Eastern Time Zone
ompletion
pm, Zoom
g, 1st AD schedule, Shot List
quired to fill out the TPA but it has to be included into your Comprehensive PM Plan (week
projects. Delete all of this blue text before submitting this TPA.
ar?"
ork done remotely
to resolve the problem?
ep in/have documents ready if someone has to wear multiple hats to get it done
ou helped with and agree with this TPA
JB
JB

[Double-click to insert project title] Resources
Vlessing, E. (2020). Kate Winslet Talks Importance of Film Festivals at TIFF: “That’s
How We Began”
Project Description: For so many of us, that’s how we began. If it weren’t for
festivals…to still be here, invited back and contributing and sharing, even in this strange
platform, it’s just so important to keep connecting and sharing like this.” (Vlessing, 2020)
Shoor, A. (2020) Finding the Best Short Film Ideas that Level up Your Career
Value Proposition(s): The answer to “why make a shot film” should come in the form of
Audience, Medium, and Purpose.” (Shoor, 2020)
Papadakos, Smith, Bernarda, Pigneur. (2014) Design
In Papadakos, Smith, Bernarda, Pigneur (2014). Value Proposition Design: How to Create
Products and Services Customers Want
https://vimeo.com/592973112
Model Project (Scope): “Explore possibilities, easily throw them away again, and then
find the best ones that survive a rigorous testing process.” (Papadakos, Smith, Bernarda,
Pigneur (2014)
Verzuh, E. & Frederick, L (2021). Managing Creative Projects.
Success Criteria: Every episode of a television series, every film, every recorded song,
and every release of a video game is the result of a project that produces a unique
deliverable. (Verzuh, 2021).
Verzuh, E. & Frederick, L (2021). A Work Breakdown Structure Makes a Project
Manageable. In Verzuh, E. (2021). The fast forward MBA in project management. John
Wiley & Sons.
Duration: Is it possible that tasks broken down into one‐hour increments could be useful?
While projects spanning months probably wouldn't benefit from such small tasks, it is
common to plan to this level for complex projects of short duration. (Verzuh, 2021)
Shivakumar, Shailesh K. (2018). Product Evaluation, Product Migration, and Governance
in Digital Projects. In Shivakumar, Shailesh K. (2018). Complete Guide to Digital project
Management: From Pre-Sales to Post-Production
Task: You should establish a robust governance process and define KPIs and
search metrics to monitor the impact. Other operations aspects of digital projects
are product evaluation, technology/product migration, and defining KPIs for
monitoring.
Danesh, Darya. (2015) 5 Reasons Why You Need a 1st
AD on Set
https://www.indiewire.com/2015/11/5-reasons-why-you-need-a-1st-ad-on-set-55307/
Resource (Work/Labor/Stakeholder): “They understand how to accommodate changes
in locations, talent, gear and pick-ups while still prioritizing the scenes and shots that are
most critical to the story.” (Danesh 2015)
Muchmore, Michael. (2021) Davinci Resolve Review.
https://www.pcmag.com/reviews/davinci-resolve
Resource (Material or Equipment): “A massively powerful professional video
production application, DaVinci Resolve includes all the cutting, keyframing, color
grading, and audio tools pros want.” (Muchmore 2021)

Verzuh, E. & Frederick, L (2021). Build a High-Performance Project Management Team.
Risk Management (Risk): Project Teams are Temporary (Verzuh, 2021)
Shivakumar, Shailesh K. (2018). Core Digital Project Management Functions. In
Shivakumar, Shailesh K. (2018). Complete Guide to Digital project Management: From
Pre-Sales to Post-Production
Risk Management (Severity or Warning Sign): Predict early warning signs of any
concerns (Shivakumar, Shailesh K. 2018)
Epstein, Michael. (2019) Film Budget Planning: How to Effectively Budget a Script
Breakdown
https://www.studiobinder.com/blog/film-budget-planning-how-to-effectively-budget-a-
script-breakdown/
My Budget Example - Budget (Work/Human Resource Cost): Every film needs a
leading woman (and occasionally a man). Cast Members are one of the first elements you
categorize (Epstein 2019)
MasterClass Staff (2021) Spike Lee’s 6 Tips for Budgeting an Indie Film
https://www.masterclass.com/articles/spike-lees-tips-for-budgeting-an-indie-film#spike-
lees-6-tips-for-budgeting-an-indie-film
Budget (Material or Equipment Resource Cost):Be ready to make compromises that
will allow you to make the film for a realistic amount of money (MasterClass Staff
2021)
Masterclass staff (2021) Location Scouting Guide: How to Scout Locations for a Film
https://www.masterclass.com/articles/how-to-scout-locations-for-a-film
MBTI Position Fit: Location scouting is finding real places to serve as the fictional
locations described in a film’s screenplay. In filmmaking, the right location supports
the narrative and helps to create a believable world.
Willet, Alan. (2016) Accept the Call of Exceptional Leadership. In Willet, Alan. (2016)
Leading the Unleadable.
Conflict Resolution Style: Constructive conflict builds on ideas and will actually build
more trust between people. Constructive conflict creates energy, passion, and greater
belief in the team.
Verzuh, E. & Frederick, L (2021). Requirements: Describe the Solution Target.
Quality Standard/Best Practice/Research Result: At the most basic level, customer
satisfaction (or better yet, customer delight) is rooted in producing a product or service
that fulfills the customer's purpose in an ideal fashion. (Verzuh, 2021)

Landry, Paula (2021) Business of Film: What Is Distribution?
https://scriptmag.com/business-widget/business-of-film-what-is-distribution
Quality Standard/Best Practice or Metric Rationale or Tool & Technique Rationale:
The Distribution process consists of making a movie available to the public, and the
financial success of a film is how it is distributed and marketed. A movie that is never
distributed will not recoup costs and a movie that is distributed poorly may not recoup
costs or generate profits.
(Source: Adobe stock)

Wealth. Respect. Power
Thanks for your time and consideration!
Created By: ............................................................................................................................................................................ Josh Bing
Email: ............................................................................................................................................................. hjoshuabing@gmail.com
Phone: ..............................................................................................................................................................................843-941-0214
LinkedIn:.................................................................................................................................. https://www.linkedin.com/in/joshuabing
Website:..........................................................................................................................................................joshbing.myportfolio.com
Social Media: .......................................................................................................................................www.instagram.com/bing.josh_
[Do You Solemnly Swear?]
Project Management (PM) Plan

Bing_PTM_ComprehensivePMPLan_022722.pdf

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