The financial services company asked for their meeting room space to be made more flexible by incorporating a hallway. This required an audio visual solution that could accommodate nine different room configurations. Challenges included designing a system for partition walls instead of fixed walls, a tight four week timeline that included construction work, and installing equipment without ceiling or power access until late in the project. The solution included LED screens in each room, a video matrix switcher, and iPad control software to easily select room layouts and inputs. The outcome was a successful project delivered on schedule and within budget.

1. How to make a meeting room
space more flexible
or
Who needs audio visual
installation?

2. The Brief
We were asked by a leading financial services company to
make their space more flexible by incorporating a large
hallway into the meeting room space. The original
specification had four separate meeting rooms and the brief
required the space to be configured in a variety of ways.

3. Challenges
We were required to design a flexible audio visual solution that can be used
with partition walls instead of fixed walls. The space was designed so that nine
different room configurations all with AV were available.
The AV would allow individual presentations in single rooms or multiple screens
showing the same presentation in larger room mode.
The timescale from start of the AV install to finish was four weeks and this
included building work, electrics, aircon, new partition walls, AV and finishing.

4. Challenges
The job was classified as a building site and power for AV was not available
until the last two weeks.
There was no ceiling in place until the last ten days which meant working in a
less safe environment and ceiling speakers could only be installed when the
grid was back in place.
The ceiling grid position was moved which meant we had to work around the
aircon.
Part of the brief was to use some of the existing AV equipment which had to be
re-positioned.

5. Solution
80” LED screens were installed in
each room, plus one existing screen
and three support screens.
Existing AV was removed and we re-
cabled with CAT 6, inputs were one
VGA with audio and one HDMI with
output to HDMI balun extenders to
allow for future proofing of the
system.
At the heart of the video distribution is
a 16 x 8 Matrix switcher which allows
any of the 16 input sources to go to 8
outputs or multiples.

6. Solution
The concept was to create a very
‘SIMPLE’ system which is controlled
by licenced software on an IPad.
When a room is booked, there is an
option on screen of using available
floor plates and inputs.
Each room is also equipped with a
lapel mike and the latest Sennheiser
Speechline microphone with auto
frequency tuning and auto adjustment
of volume levels.
In the larger meeting rooms,
motorised speakers are lowered into
position to minimise any feedback.

7. Outcome
The job was delivered
on time, to the agreed
specification, within
budget and the client
described the work as
excellent.