When great folks decide to run for City Council to represent their neighbors, City staff wants these folks to be well informed so that they represent well in the community, win or lose, a better educated candidate can be an asset to the community. They can become great community leaders, volunteers, and board members and we want to help them to the mutual success of out community.

1. City of Anna
Candidate Orientation
February 19, 2019
Anna City Hall

2. Purpose of
Today
• Introductions
• Form of Government
• City Structure
• Charter
• Budget
• Code of Ordinances
• Boards and Commissions
• Strategic Plan
• Ethics
• Common Pitfalls
• Challenges
• Public Records/Information/Meetings

3. Introductions • City Council
• Mayor Nate Pike
• Mayor Pro Tem Lee Miller
• Deputy Mayor Pro Tem
Nathan Bryan
• Alonso Tutson
• Chris Reeves
• John Beazley
• Kevin Toten
• Charter Officer
• City Attorney Clark McCoy
• City Secretary Carrie Smith
• Municipal Judge Paul Liston
• Boards & Commissions
• City Staff
• City Manager Jim Proce
• Assistant to City Manager
Ryan Henderson
• Police Chief Jeff Caponera
• Fire Chief Ray Isom
• Finance Director Dana
Thornhill
• Economic Development
Director Joey Grisham
• Chief Administrative Officer
EDC/CDC Ashley Stathatos
• Public Works Director
Joseph Johnson
• Development Services
Director Maurice Schwanke

4. Form of Government –
Council/Manager
• Mayor is ceremonial head of government and presides over
City Council meetings
• The City Council sets policy and hires/fires charter officers
• City Manager
• City Attorney
• City Secretary
• City Judge
• The City Council sets strategy for and appoints/removes
Board and Commissions
• The City Manager is the Chief Administrative/Executive
Officer and oversees all operations, employees, and budget

5. Role of Council / Role of Manager

6. City Staff and
Departments

7. Important City Documents
BUDGET CHARTER CODE OF ORDINANCES

8. Other Important Plans
and Documents
• CIP
• Ethics
• Comprehensive Plan
• CAFR
• Annual Audit
• Strategic Plan
• Master Plans (all sorts of plans)

9. Boards & Commissions
• ANNA COMMUNITY DEVELOPMENT CORPORATION - The Anna Community Development Corporation (CDC) works in
cooperation with the Economic Development Corporation to coordinate efforts that expand the city's business tax base.
The corporations have provided incentives that resulted in much of the retail development that has occurred in Anna since
2008. The Corporations recently purchased and are developing an 85 acre business park located at the northeast corner of
the Collin County Outer Loop and State Highway 5 (Powell Parkway). The Anna Community Development Corporation
(CDC) also works with the City to identify and fund community facilities and related projects that maintain and enhance
the quality of life in Anna. The membership consists of seven volunteers who serve for two-year staggered terms.
Meetings normally occur on the first Thursday of each month at 6:30 p.m.
• ANNA ECONOMIC DEVELOPMENT CORPORATION - The Anna Economic Development Corporation (EDC) works in
cooperation with the Community Development Corporation to coordinate efforts that expand the city's business tax base
with a focus on creating primary jobs within the City of Anna. The corporations have provided incentives that resulted in
much of the retail development that has occurred in Anna since 2008. The EDC owns and has remodeled the Old Post
Office located in our downtown area which now serves as a small business incubator, Inc-Cube. The membership consists
of seven volunteers who serve for two-year staggered terms. Meetings normally occur on the first Thursday of each month
following the Community Development Corporation meeting at 6:30 p.m.
• BOARD OF ADJUSTMENT - The Board of Adjustment in a quasi-judicial board that serves as an appeal body for
individuals seeking variances to the Zoning Ordinance and sign regulations; and to persons who wish to appeal a decision
made by an administrative official enforcing the Zoning Ordinance. Membership consists of five regular members and two
alternates who serve for two-year staggered terms. The board schedules meetings as needed.
• PARKS ADVISORY BOARD - The Parks Advisory Board advises the City Council on park-related matters. The Board assists
in the development of the parks master plan and reviews and recommends approval of the concept plan for new parks.
Members assist with the financing and construction recommendations of new park facilities and recreations programs
including the development of grant applications. Membership consists of five volunteers who serve for two-year
staggered terms. Meetings normally occur on the third Monday of each month at 7 p.m.
• PLANNING AND ZONING COMMISSION - The Planning and Zoning Commission is responsible for reviewing all new
commercial and residential developments that locate within the City. They review and make recommendations to the City
Council on subdivision plats, site plans, Zoning Ordinance amendments, Comprehensive Plan amendments, specific use
permits and rezoning requests. Membership consists of seven volunteers who serve for two-year staggered terms.
Meetings normally occur on the first Monday of each month at 7 p.m.

10. Strategic Plan
Currently being developed
and will be published upon
completion
Vision Mission Values Core Services Action Plans (Short, Mid,
and Long-Term)

11. Ethics
ICMA – International City
Management Association
ICMA-CM – ICMA
Credentialed Manager
Continuing Education 360 Evaluation
Professional
Development and
Continuous improvement
Code of Ethics

15. Common
Pitfalls
• I am going to [stop or build] this
project!
• I am going to [raise or cut] taxes!
• I am going to pave all of the roads this
year!
• I am going to hire more [fill in the
blank]
• I am going to [do anything that requires
a majority of City Council to execute]
• Understanding limitations, budgets,
processes, and team works are key to
successful governance processes.

16. Challenges
• Employee Pay
• Infrastructure Needs
• Economic Development
• Responsible Development Management
• Project Implementation
• Fiscal Responsibility and Debt Management
• Inflows and Infiltration
• State Legislature Tax Cap
• Service Deficits

17. Public Records/Information/Meetings
OPEN MEETING ACT PROHIBITIONS CLOSED
MEETINGS/EXECUTIVE
SESSIONS
RULES OF ORDER

18. Open Meetings Act & Requirements
Basic Overview
Agenda required
to be posted 72
hours in advance
of meeting
Quorum is
required (Simple
Majority)
Public has a right
to attend and
observe, but not
participate
(Exceptions are
public hearings)
NOTE: It is a MANDATORY requirement that all Council members watch the
Attorney General video and provide City Secretary will proof of participation.

19. Open Meetings Act & Requirements
Conspiracies to Violate Open Meetings
Requirements
E-mail
discussion
threads
“Daisy
Chains”
Walking
Quorums
Be careful to never give the appearance of conspiring to
violate the law!

20. Open Meetings Act & Requirements
Closed Meetings
Violations are
Class B
misdemeanor
crimes
Know and
follow narrow
exceptions
(real property,
personnel,
legal advice,
economic
development)
Certified
agenda or
tape recording
is mandatory
Do not
disclose
certified
agenda
Maintain
confidentiality
of matters
discussed

21. Roberts Rules of Order
Purpose is to maintain dignity and protocol so meetings can progress orderly
Role of Chair
One person
must be in
control; not
several
All questions or
procedure is
referred to
Mayor
No direct
contact with
audience
except with
Mayor’s
consent

22. Questions…