VA Supply Chain 100 Student Exercise Guide

Student Exercise Guide
FLG 307 Advanced Contracting for Supply Chain Management
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This document is the sole property of the Veterans Affairs Acquisition Academy and is not to be
reproduced, disseminated, or distributed without the express written permission/consent of the VAAA.
Student Exercise Guide:
FLG: 307 Advanced Contracting for Supply
Chain Management
VAAA Supply Chain School
Version 8
10 September 2020

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TABLE OF CONTENTS
TABLE OF CONTENTS ...............................................................................................................................2
BREAKOUT SESSION 1-1: TIME AND MATERIALS CONTRACT...............................................................................3
INSTRUCTOR DEMONSTRATION 2-1: MARKET RESEARCH ..................................................................................4
STUDENT BREAKOUT SESSION 2-2: MARKET RESEARCH....................................................................................6
STUDENT BREAKOUT SESSION 3-1:INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE) .........................................9
STUDENT BREAKOUT SESSION 3-2:STATEMENT OF WORK REVIEW (DEFINING THE REQUIREMENT)............................11
INSTRUCTOR DEMONSTRATION 3-3: SALIENT CHARACTERISTICS EXAMPLE...........................................................16
STUDENT BREAKOUT SESSION 3-4: CREATE A SALIENT CHARACTERISTICS DOCUMENT.............................................18
INSTRUCTOR DEMONSTRATION 3-5: GENERIC HANDBOOK 6500.6 APPENDIX A ...................................................20
STUDENT BREAKOUT SESSION 3-6: CREATE AN APPENDIX A FORM....................................................................25
BREAKOUT SESSION 4-1: REVIEW RFP.......................................................................................................31
APPENDIX A: MARKET RESEARCH EXAMPLES................................................................................................37
Example 1............................................................................................................................37
Example 2............................................................................................................................40
Example 3............................................................................................................................42
APPENDIX B:QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) EXAMPLE .........................................................47
APPENDIX C:IGCE MEMORANDUM..........................................................................................................53
APPENDIX D:SOLE SOURCE JUSTIFICATION..................................................................................................55
APPENDIX E:INTEGRATED OVERSIGHT PROCESS (IOP) ...................................................................................61
REFERENCES........................................................................................................................................63
KEY TERMS .........................................................................................................................................65

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BREAKOUT SESSION 1-1: TIME AND MATERIALS CONTRACT
Purpose:
The purpose of this exercise is to allow students apply what they learned about contract types.
Student Instructions:
• Now it is time for you to finish the slide, based on what you have learned about time-and-
materials contracts.
• You will be placed in breakout rooms.
• Select a Scribe and a Spokesperson for your group.
• Discuss the answers to the following questions:
1. What are the pros and cons of a time-and-materials contract?
2. From the government’s standpoint, is it a desirable type of contract?
3. Be prepared to discuss your experience with Time and Materials contracts.
• Each group will have 15 minutes for discussion and then 3 minutes to share their answers with
the larger group.
Notes:
1. The Spokesperson will present their group’s response with the rest of the class.
2. Use the Raise Hand Icon to ask questions or add to the discussion.
3. You will have 4 minutes per group.

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INSTRUCTOR DEMONSTRATION 2-1: MARKET RESEARCH
Purpose:
The purpose of this exercise is to allow students to review an example Market Research document.
• Review the scenario for Green Bay OPC in the slide.
• Refer participants to the additional Market Research information in Exercise 1: Market Research
in their Student Activity Guide.
– Market Research Sources
– Market Research Findings
– Market Price
– Acquisition History and other pertinent information.
• Open the instructor document in Blackboard, “Demonstration 2-1: Market Research Template,”
and walk students through the worksheet.
Point out that Appendix A of their Guide contains three other Market Research Examples.
Scenario:
The Green Bay OPC, located in Green Bay, WI has a need for 100 bariatric wheelchairs. The company
that is selected will furnish all equipment to provide 100 bariatric wheelchairs to the Green Bay OPC in
Green Bay, WI in accordance with the terms, schedule and referenced materials of this solicitation for one
year from the effective date of the notice.
Market Research Sources:
GSA/FSS Website, SBA Website, Google, VetBiz Website
Market Research Findings:
Market research has indicated that there are at least four vendors on the GSA/FSS website that can
provide wheelchairs that the Green Bay OPC requires. A search of the SBA Search Results site utilizing
the keywords “wheelchairs” produced three matches in Wisconsin. One match was for a “manufacturer-
wheelchair washer, the second match was for the design and manufacture of motorized platform carts,
motorized lifts, powered tugs, custom motorized carts, motorized patient transport equipment, motorized
medical carts”, and the third match was for Transtar which provides transportation for disabled wheelchair
bound patients. A search of the Google website produced seven companies that could provide
“wheelchairs” in Green Bay, WI”. A search of the VetBiz website produced twenty three companies that
could provide “wheelchair or wheelchairs” but zero matches for the state of Wisconsin.

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Market Price:
The IGCE indicates that the pricing is in line with the current year’s pricing from the previous contract.
Acquisition History:
The previous acquisition was submitted for bid and awarded to Invacare Corporation.
Other Pertinent Information
In accordance with FAR 13, this purchase request should be submitted as full and open competition.
Recommendations:
None
Prepared By:
NAME: Johnny Walker (COR)
SIGNATURE: ___________________________ DATE: 5/14/2014

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STUDENT BREAKOUT SESSION 2-2: MARKET RESEARCH
• Using the market research outline discussed previously in Exercise 2-1, Students will conduct market
research based on the requirements described in the Scenario.
• The class will be divided into 4 groups. Each group will take one product for market research
purposes. At the end of the exercise, each group will present their product findings based on the
outline of the Market Research Document.
• Open the file, “Breakout 2-2 Market Research Template,” and use the Whiteboard to fill out the
template.
• Students will present findings around the following key points:
1. Has the requirement been purchased by Department of VA in the past?
a. If so, students should list the contract number, names of contractors, and contract vehicle
2. What is the statement of Need (Government’s requirements)?
3. What actions did you do to conduct the Market Research?
4. What are your Findings / Conclusions?
• Each group will have 30 minutes for research before sharing with the larger group.
Scenario:
Narnia VAMC needs the following:
 80 Platform beds (can be found on NAC) – Group 1
 83 drawer bedside tables (can be found on GSA or UNICOR) – Group 2
 80 lower drawer wardrobes (can be found on GSA or UNICOR) – Group 3
 74 writing desks (can be found on GSA or UNICOR) – Group 4
Notes:
• The Scribe will take notes and the Spokesperson will present their group’s response with the rest of
the class.
• Use the Raise Hand Icon to ask questions or add to the discussion.
• You will have 4 minutes per group.

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Market Research Template
Instructions: Provide the completed Market Research Worksheet and associated documentation as
required in section 3 below to the contracting office with your Acquisition Requirements Package.
1. Has the requirement been purchased by the local Department of Veterans Affairs (VA)
facility in the past? (Check the appropriate block.)
a. Yes - it’s been procured by our facility No Do not know
NOTE TO THE STUDENT: Start by using the NAC and GSA websites for previous contracts.
Previous procurement of furniture and beds can be searched on the GSA, NAC, and UNICOR
(below):
 NAC website: http://www.va.gov/nac/index.cfm?template=Search_MedSurg_Catalog
 GSA website: http://www.gsaelibrary.gsa.gov/ElibMain/home.do)
 UNICOR (federal prison industry) websites (via GSA)
If students cannot find the items that meet the requirements, they can use open market (internet
search) to find products.
b. If you answered yes above, provide the following information, if known:
(i) List contract number and name of the contractor currently performing the requirement.
Indicate if there is an unexercised option under the current contract.
Contract Number:
Name of Contractor:
Remaining Options:
(ii) List contract numbers and names of contractors who have previously performed the
requirement.
Contract Number(s):
Name of Contractor(s)
(iii) If you are aware of existing contractual vehicles that can be utilized for the requirement,
list applicable contracts and their contract numbers (e.g., NAC, NASA SEWP, VETS GWAC,
General Services Administration (GSA) Contract (indicate contract number or Schedule
Number/Description, e.g. Schedule 70), Blanket Purchase Agreements.
Contract Vehicle:
Contract Number:

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2. In the space below, describe the Government's requirement(s) in terms sufficient to allow
conduct of market research.
Statement of Need:
3. Document actions you took to conduct market research, information obtained, and the
proposed acquisition strategy to include the information described below.
a. Name, title, organization, and contact information of the individual(s) conducting
market research:
b. Date(s) market research conducted:
c. Companies/organizations contacted as part of your market research (including names,
titles, and contact information):
d. Technique(s) used to conduct market research (e.g., review of product catalogs,
database queries, NASA SEWP Manufacturer Look-Up):
e. If applicable, list questions used in your market research:
f. Summary of information obtained from market research including (as applicable):
4. MARKET PRICE:
5. Identify individual(s), who completed the Market Research Worksheet:
Name: _____________________________ Phone: ____________________
Title: ______________________________ E-Mail: ____________________
Office: _____________________________
Date Worksheet Completed: ______________________

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STUDENT BREAKOUT SESSION 3-1: INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)
• You will be placed in breakout rooms with several other participants.
• Students will resume the groups they started in for the Market Research Exercise.
• Respective groups will create a IGCE for the item they researched earlier.
– 80 Platform beds – Group 1
– 83 drawer bedside tables – Group 2
– 80 lower drawer wardrobes – Group 3
– 74 writing desks – Group 4
• The Scribe and Spokesperson for your group have been preselected. The Spokesperson will share
the group response with the rest of the class.
• Use the websites on the slide to perform your research.
- VETBIZ: https://www.va.gov/osdbu/
- NAC: https://www.va.gov/oal/about/nac.asp
- GSA: https://gsa.gov/
• Open the file, “Breakout 3-1 IGCE Form” and use your whiteboard to type in your findings.
• Each group will have 30 minutes for research before sharing with the larger group. You will have 7-8
minutes per group.
Notes:
• The Scribe will take notes and the Spokesperson will present their group’s response with the rest of
the class.
• You will have 7-8 minutes per group.

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INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE)
Products (including software, licenses)
Item
# Description/Part Number*
Qty Price
Extended
Amount
1 80 Platform beds
2 83 drawer bedside tables $ -
3 80 lower drawer wardrobes $ -
4 74 writing desks $ -
SUBTOTAL (Products) $ -
Services
Brief Description of Service*
Period of
Performance
Estimated
Amount
$ -
$ -
$ -
$ -
$ -
SUBTOTAL (Services) $ -
TOTAL IGCE $ -
*Check block(s) below that describe the basis for IGCE:
Past Contract Pricing
GSA Federal Supply Schedule Published Prices
Government Wide Acquisition Contract (GWAC) Published
Prices
Engineering Estimates
Informal Vendor Quotes
Prior Bills of Material
Prior Monthly Vouchers
Catalog Pricing
Other (Please Explain):
POC NAME: Phone: x45555
Email: Date: 5/22/2014

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STUDENT BREAKOUT SESSION 3-2: STATEMENT OF WORK REVIEW (DEFINING THE
REQUIREMENT)
• Students will return to the same groups they were in previously to review a SOW that has been written
for beds and furniture to answer the questions on this slide.
• Open the file, “Breakout 3-2 SOW,” and use the Whiteboard to fill in your answers to the questions.
1. Is this statement of work correctly written for open market competition?
2. If not, why?
3. What, if any, changes would you make to this SOW to allow for more open competition?
4. Break into your groups and answer the PWS questions the results from the Statement of
Objectives (SOO).
• Students will look for areas of improvement or potential errors that weaken the SOW.
• Use the Student Guide, Whiteboard and Share Screen features as needed. Refer to Breakout
• Session 3-2: Defining the Requirement in your Student Guide.
• Each group will have 40 minutes to review the SOW and 8 minutes to share with the group.
Notes:
• The Scribe will take notes and the Spokesperson will share their group’s response with the rest of the
class.
• You will have 8 minutes per group.

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Statement of Work
B34 Bedroom Furniture
I. INTENT
This is a Statement of Work for the acquisition of platform beds, bedside tables, wardrobes and
desks for the Building 34 Domiciliary Renovation, Department of Veterans Affairs Bath, NY. The
project is located at 76 Veterans Avenue; Bath, NY 14810.
II. PROJECT SCOPE AND DESCRIPTION
A. Overview
This project will consist primarily of delivery, assembly and installation of platform beds, bedside
tables, wardrobes and desks.
All work is to be completed during regular business hours.
The Contractor shall submit a schedule for approval.
The Contractor shall be responsible for any damage to the building that occurs due to Contractor
error or neglect. The Contractor will be responsible for the coordination for staging areas and
parking within the receiving area of the building.
B. Scope
The project consists of:
Skylar Platform Bed, Model# 25PB8036, with two drawers each, cabinet to be approximately
37.5”wide x 81.5”long x 15” high, with an enclosed base and the headboard to be 30” high. Qty: 80
ea.
Senza, three-drawer bedside table, Model# H3BM30R, approximately 18”x18”x30” high, with
enclosed base. Qty: 80 ea.
Senza, two- door/one lower drawer wardrobes, Model# H3W2C36R, approximately 36” wide (inside
width 33-3/4”) x 24” deep (inside depth 22-3/8”) x 68” high, with a fixed shelf at 55” high located
above a J-bar coat rod and enclosed base. Wardrobes must be capable of joining to create a wall
unit but also be able to stand alone. Qty: 80 ea.
Senza, Writing desks, Model# H3KP48R, approximately 18” deep x 48” wide, maximum x 30” high.
Qty: 74 ea.
All of the above four items shall have a minimum 20 year warranty that products are free from
defects in materials and workmanship. The warranty shall include shipping, parts and labor for the
repair or replacement of defective item. Product must be designed to withstand the 24/7 usage of
typical healthcare clinical spaces and shall be rigorously tested for compliance with BIFMA
(Business and Institutional Furniture Manufacturer’s Association) guidelines. In lieu of disposing of
furniture in a landfill at the end of its useful life, the manufacturer must provide opportunities for the
government to recycle, resell or refurbish the used furniture. Products shall be at least Level 1
Certified with the BIFMA 33-2008 Furniture Sustainability Standards.
Product shall be factory-assembled with concealed cam-lock hardware. All doors shall have
adjustable Euro-style concealed hinges that open 110 degrees, with inset pulls similar and equal to
Nurture Opus. Drawers shall be constructed with miter fold bodies of vinyl coated ½” thick MDF.
Drawer bottoms shall be minimum 7/32” thick vinyl-coated MDF. Inside dimensions of drawers shall
be 4” high x 14-5/8” deep except for platform bed drawers which shall be 22.5” deep x 17.5” wide x
4.75” high with drawer opening of 8”. Drawer slides shall have telescoping steel channels with
precision ball bearings and flexible plastic rear bumpers.
Product shall have adjustable levellers with at least ¾” adjustment range for installation on uneven
floors. Levellers shall be threaded steel with non-marring nylon over-molded feet.

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Product shall be constructed of medium density particle board (MDP) core. The MDP shall be
covered with rigid thermoform on both faces and exposed edges shall be concealed with a 1mm
thick plastic edgeband except for platform beds which shall be covered with plastic laminate on
both faces and exposed edges concealed with plastic edgeband to match. Panels, doors and
drawer fronts shall be at least ¾” thick. Adjustable shelves shall be at least ¾” thick. Tops shall be
minimum 1” thick. Product shall have finished backs.
Enclosed bases shall be made of black melamine-covered particle board components, at least ¾”
thick. Steel corner brackets will provide threaded holes for levellers.
Field-installed, removable locks shall be located on doors and drawers.
Finishes on all but platform beds shall be Dark Rum Cherry or similar. Platform bed finish shall be
Dark Rum Cherry or similar.
Platform beds, bedside tables, wardrobes and desks as manufactured by Steelcase, Inc. or Equal-
FAR 52.211-6 Brand Name or Equal. Must meet salient characteristics outlined above when
quoting an “or equal” item. “Or equal” items quoted should be similar to the requested dimensions,
color scheme, function, and quality. “Or equal” products must include manufacturer’s product
brochure including specification information and all proposed finish selections. Actual finish
samples if quoting an “or equal” item must be submitted for review by VA Interior Design for
technical and aesthetic review. FAILURE TO CLEARLY NOTE THAT THE PRODUCTS BEING
QUOTED ARE THE REQUESTED BRAND NAME, OR FAILURE TO SUPPLY “OR EQUAL”
PRODUCTS’ SPECIFICATIONS AND INFORMATIONAL LITERATURE SHALL CONSTITUTE A
“NON-RESPONSIVE” BID AND WILL NOT BE FURTHER EVALUATED FOR AWARD.
Tag above for Patient Rooms, Building 34.
C. DELIVERABLES. See Scope
D. PERIOD OF PERFORMANCE. Furniture shall be delivered on or around July 15, 2014.
E. PLACE OF PERFORMANCE.
Bath VAMC
76 Veterans Avenue
Bath, NY 14810
F. OPERATIONAL HOURS. Facility will be available for installation between the hours of 0830 and
1600 M-F, excluding Federal Holidays.
G. GOVERNMENT-FURNISHED EQUIPMENT, BADGE, KEYS AND/OR FACILITIES PROVIDED.
N/A
H. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES. The Contractor shall furnish all
supplies, equipment, facilities and services required to perform the service under this contract.
The Contractor shall perform all work in accordance with this Performance Work Statement to
include the additional new/ refurbished furniture.
I. Point of Contact:
Please submit all questions, quotes, and supporting literature to Contracting Officer.
Alan Allans
Narnia VA Medical Center
585-297-1469
Allan.Allans@va.gov

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J. SECURITY REQUIREMENTS.
A. Installation passes. The contractor will coordinate for the issuance of required installation
passes to contractor personnel. Contract personnel shall wear a badge that clearly identifies them
as a contract employee. The badge will contain a picture, name of employee, and Contractor's
name. Badges shall be worn on the outer garment in full view at all times, attached to the outer
shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate
identification card lanyard.
B. The Contractor shall not disclose and must safeguard procurement sensitive information,
computer systems and data, Privacy Act data, and Government personnel work products that are
obtained or generated in the performance of this contract. This includes dissemination of protocols
and papers not generally available through the public literature.
C. Company will return all issued US Government installation badges and passes when the
contract is completed.
D. In addition to the changes otherwise authorized by the changes clause of this contract, should
the security condition change at any facility, the Government may require changes in contractor
security requirements.
K. NON-PERSONAL SERVICE STATEMENT. Contractor employees performing services under this
order will be controlled, directed and supervised at all times by management personnel of the
contractor. Contractor employees will perform independent of and without the supervision of any
Government official. Actions of contractor employees may not be interpreted or implemented in any
manner that results in any contractor employee creating or modifying Federal policy, obligating the
appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing
direct personal services to any Federal employee or otherwise violating the prohibitions set forth in
Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control
access to the facility and perform the inspection and acceptance of the completed work.
L. Contract Officer Representative (COR). The COR monitors all technical aspects of the contract
and assists in contract administration. The COR is authorized to perform the following functions:
assure that the Contractor performs the technical requirements of the contract: perform inspections
necessary in connection with contract performance: maintain written and oral communications with
the Contractor concerning technical aspects of the contract: issue written interpretations of
technical requirements, including Government drawings, designs, specifications: monitor
Contractor's performance and notifies both the Contracting Officer and Contractor of any
deficiencies; coordinate availability of government furnished property, and provide site entry of
Contractor personnel. The COR is not authorized to change any of the terms and conditions
of the resulting order.

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Statement of Objectives
Furnishing Bedrooms
1.0 Overall Objectives:
The overall objective is to provide an ergonomically friendly room to aid recovering Veterans during their
recuperative period. The rooms must comply with industry standards for medical center rooms. The
design should follow accepted interior design standards.
2.0 Program Objectives:
a Create a single point of management for design, procurement, storage, maintenance and installation
of a medical center room.
b The room should provide the occupant a suite of furniture that allows them to recuperate in a prone
position, provides storage, and allows them to comfortably sit to accomplish tasks.
c Install and manage the configuration of these rooms for a period not to exceed 10 years.
3.0 Logistics Objectives:
a Establish contractor "Turn-Key" Logistics Support to operate and maintain the suite of furniture to level
that does not interrupt the medical center operations.
b Daily availability of all rooms.
c No more than three hour response time to maintain or replace unserviceable furniture.
d Maintain the furniture to 100% working condition daily.
e All furniture will remain the property of the contractor.
Break into your four groups and answer work through the following questions using the
above SOO:
a Define the desired outcomes: What must be accomplished to satisfy the requirement?
b Conduct an outcome analysis: What tasks must be accomplished to arrive at the desired outcomes?
c Conduct a performance analysis: When or how will I know that the outcome has been satisfactorily
achieved, and how much deviation from the performance standard will I allow the contractor, if any?
d What are the pros and cons in this type of approach?

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INSTRUCTOR DEMONSTRATION 3-3: SALIENT CHARACTERISTICS EXAMPLE
• Students will review the Salient Characteristics document as an example of how a document should
be completed.
• The instructor will open the file, “Demo 3-3 Salient Characteristics Example” and walk through the
Salient Characteristics example with students.
Notes:
• The Instructor has 35 minutes to present to the group.
• The Instructor will ask if there are any questions about the example.

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Salient Characteristics
Optical Coherence Tomographer
For VAMC, Narnia, NY
FY 2013
1. DESCRIPTION: The Canandaigua VAMC is requesting the purchase of Two Optical Coherence
Tomographer with Software.
2. INSTALLATION LOCATION: 555 Westfall Rd., Bldg B. Narnia City, NY 90210
3. SPECIFICATIONS:
Product name: Zeiss Cirrus HD-OCT 5000 “or equal”
a. 2048 Pixel OCT Camera
b. Super-luminescent Diode 840 Nanometer
c. Ability to scan at 68000 A-Scans a second
d. A Scan depth of 2.0mm tissue
e. Guided progression Analysis with ONH
f. Axial resolution
g. Transverse Resolution
h. Advanced RPE Analysis
i. Ganglion Cell Analysis
j. Fast Track Retinal Tracking
k. Printer and Table
l. Software and Onsite Installation
m. Spectral Domain OCT
n. Automatic Fovea Finder
o. Scan cube of 200 A Scans by 200 B Scans in 1.5 Seconds
p. Scan cube of 128 B-scan by 512 A Scans in 2.4 Seconds
q. Windows 7 operating system
r. Manual alignment and override of circle placement Optic disc.
s. Deviation Map demonstrating outside normative of Ganglion Cell Layer
t. Installation, Set up and Training

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STUDENT BREAKOUT SESSION 3-4: CREATE A SALIENT CHARACTERISTICS DOCUMENT
• Students will resume their group of 4 from the previous breakout session.
• The Scribe and Spokesperson for your group have been preselected. The Spokesperson will share
the group response with the rest of the class.
• In your small group, complete the assignment as flows:
– Review the product scenario.
– Students are to create a Salient Characteristics from requirements for the products assigned.
– Students should create the Salient Characteristics with the notion that services will not be
attached to the product, as described in the SOW group exercise.
– Salient Characteristics will be used instead for the beds/furniture under the assumption that
the facility will provide installation and maintenance and the products will be dropped off at
the warehouse.
• You can use your Exercise Guide, the Whiteboard and the Share Screens feature as needed. Refer
to Breakout Session 3-4: Salient Characteristics in Your Exercise Guide.
• You will have 25 minutes for the breakout session and 6 minutes to share with the group.
Notes:
• The Scribe will take notes and the Spokesperson will share their group’s response with the rest of the
class.
• You will have 25 minutes for discussion and 6 minutes per group to share.
Scenario:
Narnia VAMC needs 100 Bariatric transport wheelchairs.
Requirements: Each chair will need support in excess of 400 pounds. The chairs are required to have
approximately 20-22 inches width seats and have large 12 inch rear wheels for added steering capability.
Additional requirements
Steel dual braces, sturdy aluminium frame, and collapsible. Color will be agnostic.
Purchase Descriptions
The purchase description should identify the requirement in terms that enable contractors to offer
commercial supplies or services. The description should not be restrictive and not be limited to one
product peculiar to a manufacture (e.g., by manufacturer, brand, name and Part Number) unless it is
essential to the Government’s minimum requirement.

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A purchase description should include the following characteristics based on the requirement to
adequately describe the Government’s needs:
(Please fill in the blocks provided with the information that is requested. If not applicable, then so state)
Item
Letter
Item Name Item Detail
a. Common Nomenclature
(commercial description):
b. Kind of material (i.e., type,
grade, alternatives, etc.):
c. Electrical Data (i.e., 110v, 60 Hz,
3 Ph, etc.):
d. Dimensions, size, capacity:
e. Principles of operation:
f. Restrictive environmental
conditions:
g. Intended use:
h. Equipment with which the item
is used with (N/A if not
applicable)
i. End item application
j. Original equipment
manufacturer part number:
k. Other pertinent information that
describes the item, material or
service required:
Table 1:Salient Characteristic Template

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INSTRUCTOR DEMONSTRATION 3-5: GENERIC HANDBOOK 6500.6 APPENDIX A
• Use this form as a reference document as the instructor describes each part of Appendix A.
• During this student scenario, instructor will facilitate a discussion about Appendix A.
• The instructor will open the form Generic Handbook 6500 6500.6 Appendix A and walk through it with
students.
Purpose:
• Appendix A notifies the ISO about any security needs for the procurement. Each need will vary based
on whether you are acquiring a good or service.
Notes:

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__________________________________________________________________________________
Reference: [Include the transaction number from 2237 here] HANDBOOK 6500.6
APPENDIX A
CHECKLIST FOR INFORMATION SECURITY IN THE INITIATION PHASE OF ACQUISITIONS
1. BACKGROUND
In accordance with VA policy, contractors’ storage, generation, transmission or exchanging of VA
sensitive information requires appropriate security controls to be in place. The VA Information Security
Program policy – VA Directive and Handbook 6500 and additional 6500 series directives and handbooks -
provide the framework for security within VA.
2. INSTRUCTIONS
This checklist must be completed at the initiation of all IT service acquisitions, statements of work, third-
party service agreements and any other legally binding agreement in order to determine what, if any,
security and privacy controls are necessary specifically as it relates to the VAAR security clause. OGC
guidance should be sought on data ownership issues, as necessary. The checklist can also be used for
other types of contracts, if appropriate or needed. In order to successfully complete this checklist, each
question below must be addressed in coordination with all members of the local Acquisition Team
including: the Procurement Requestor or Program Manager from the program office or facility, the
Contracting Officer Representative (COR), the Information Security Officer (ISO), the Contracting Officer
(CO) from the program office or facility’s servicing Acquisition office, and the Privacy Officer (PO). The
ISO is the arbitrator if there are questions or disagreements on the appropriate answers.
No. Question Yes No
1. Does the contract involve “VA sensitive information?” (See 3.PROCEDURES a.)
If yes, proceed to next question.
If no, then the securityclause is not required.
[If the contractor receives sensitive information via a fax machine]
Yes No
2. Is this an acquisition or purchase of only commodities or goods (e.g.equipmentor software)?
If yes, then the security clause is notrequired as long as VA sensitive information is not
involved.
If no, then proceed to the next question.
[Tell students this is where they indicate the type of procurement – service or commodity]
Yes No
3. Will this acquisition require services ofcontractor personnel?
If no, proceed to question 5.
[Tell students this is where they selectif a contractor will be involved in procurement.For
example,even if the studentis procuring a good,a contractor may need to be involved to
deliver the item.Examples ofdelivering items include installing artwork or other activities that
require the good to be fully functional once it arrives at the VA. If this is the case,studentwill
have to select‘Yes’.]
[Contractor reviews sensitive information to make a determination whether the patientare
treatable or not.]
Yes No

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No. Question Yes No
4. Will the personnel perform a function that requires access to a VA system or VA sensitive
information (e.g.,system administrator privileged access to a VA system,or contractor
systems or processes thatutilize VA sensitive information)?
[Instances thatwould require the access to private or sensitive information will need to be
cleared]
NOTE: See 3.a. under PROCEDURES regarding contracts and agreements concerning
medical treatmentfor Veterans.
If the answer above is no, then proceed to the next question.If yes, then VA security policies
apply. Contracting Officials need to work with the Program Manager or (procurement
requestor),COTR, PO, and ISO to:
i. Include the appropriate risk designation ofthe contractors based on the PDAT
determination.
ii. Incorporate the security clause (AppendixB) into the contract involved and the appropriate
security/privacy language outlined in AppendixC into the solicitation.
iii. Determine ifprotected health information is disclosed or accessed and ifa BAA is
required.
[If patients are treatable the contractor will constructtheir own medical record for the patient.
Hard copy and electronic methods are used.
The medical record is keptat their facility according to HIPAA regulations.
Contractors will need to be current with HIPAA/Privacy training requirements and trained
yearly on the process for handling sensitive information.]
Yes No
5. Will this acquisition require use ofa contractor-owned Information Technology(IT) system or
computer assets, and
a. The IT system hardware components are located atan offsite contractor facility; and
b. The IT system is not connected to a VA network; and
c. The contractor has exclusive administrative control to the components; and
d. The purpose ofthe requirementfor the system is to process or store VA information on
behalfof the VA.
If any of the answers to 5a-5d are no, proceed to the next question.
If yes, then VA security policies apply.Incorporate the clause from Appendix B and the
appropriate security/privacy language from Appendix C respectivelyinto the solicitation and
contract and initiate planning for the certification and accreditation of the contractor
system(s).Contracting Officials need to work with the COTR and ISO to:
• Determine the securityimpactof the IT system as High,Moderate, or Low per 6500
Handbook,Information Security Program.
• Ensure Contractor understanding ofthe IT security requirements for certification and
accreditation (authorization) (C&A) of the contractor system.See VA Handbook 6500.3,
Certification and Accreditation.
• Ensure thatthe proper VA ManagementOfficial is appointed by the Certification Program
Office to formallyauthorize operation of the system in accordance with VA Handbook 6500
and 6500.3.
• Enforce contractor performance (timelysubmission ofdeliverables,compliance with
personnel screening requirements,maintenance ofsecure system configurations and
participation in annual IT Federal Information Security ManagementAct (FISMA)
assessments to ensure compliance with FISMA requirements).
• Ensure yearly FISMA assessments are completed and uploaded into SMART.
Yes No

23
No. Question Yes No
6. Will this acquisition require services thatinvolve connection of one or more contractor-owned
IT devices (such as a laptop computer or remote connection from a contractor system) to a
VA internal trusted (i.e., non-public) network?
If no, then include a statementin the SOW that “The C&A requirements do notapply, and
that a Security Accreditation Package is not required:and proceed to the next question.
If yes, then incorporate the security clause from AppendixB and the appropriate
security/privacy language from Appendix C respectivelyinto the solicitation and contract.
Contracting Officials need to work with the COR and the ISO to:
• Ensure contractor understands and implements the IT security requirements for system
interconnection documents required per the Memorandum ofUnderstanding or
Interconnection Agreement(MOU-ISA). The standard operating procedure (SOP) and a
template for a MOU-ISA are located on the Information Protection Risk Management(IPRM)
Portal and can be provided to the contractor.
• Ensure contractor understands their participation in ITsecurity requirements for C&A of the
VA system to which they connect.
personnel screening requirements,and appropriate termination activity as appropriate).
Yes No
7. Is the acquisition a service that involves the storage,generating,transmitting,or exchanging
of VA sensitive information butdoes notrequire C&A or a MOU-ISA for system
interconnection?
If no, then specifythe mechanism/documentation used to ensure the VA sensitive
information is protected.
If yes, then incorporate the security clause and the appropriate securitylanguage from
Appendices B and C into the solicitation and contract.The COTR needs to:
• Ensure thata Contractor Security Control Assessment(CSCA) is completed within 30 days
of contract approval and yearly on the renewal date of the contract.
• Ensure thatthe CSCA is sentto the ISO and the OCS Certification Program Office for
review to ensure that appropriate securitycontrols are being implemented in service
contracts.
• Ensure a copy of the CSCA is maintained in the Security Managementand Reporting Tool
(SMART) database.COTR will provide a copy of the completed CSCAto ISO for uploading
into SMART database.
Yes No
Table 2: Generic Handbook 6500.6 Appendix A

24
3. SIGNATURES Please provide the name and telephone number of each Acquisition Team member
who participated in completing this checklist. By signing this checklist, the Contracting Officer is
representing that Security was considered for this requirement through coordination with members of the
Acquisition Team including the program or requesting office's IT Security point of contact.
(1) Contracting Officer Representative:
Name: Phone:
Signature: Date:
(2) Information Security Officer
Name: Phone:
Signature: Date:
(3) Contracting Officer:
Name: Phone:
Signature: Date:
(4) Procurement Requestor/Program Manager:
Name: Phone:
Signature: Date:
(5) Privacy Officer:
Name: Phone:
Signature: Date:
(6) Other Team Members participating in the acquisition (e.g.,
Records Management Officer/Compliance Officer):

25
Name: Phone:
Signature: Date:
STUDENT BREAKOUT SESSION 3-6: CREATE AN APPENDIX A FORM
• You will be placed in breakout rooms with other course participants. The Scribe and Spokesperson
for your group has been preselected.
• In your respective groups, work together to create an Appendix A for the furniture based scenario
based on the SOW in Exercise 4, NOT Salient Characteristics exercise you just completed. The
purpose of this exercise is to consider all the security implications of procuring the furniture you are
requesting along with any onsite contractor services.
• Open the file “Breakout 3-6 Appendix A,” and use the Whiteboard to complete Appendix A.
Remember to use the information from the SOW Group exercise.
Notes:
• The Scribe will take notes and compile the answers and the Spokesperson will present their group’s
response with the rest of the class.
• Each group will have 25 minutes for discussion and 6 minutes per group to share.

26
__________________________________________________________________________________
Reference: [Include the transaction number from 2237 here] HANDBOOK 6500.6
APPENDIX A
CHECKLIST FOR INFORMATION SECURITY IN THE INITIATION PHASE OF ACQUISITIONS
1. BACKGROUND
In accordance with VA policy, contractors’ storage, generation, transmission or exchanging of VA
sensitive information requires appropriate security controls to be in place. The VA Information Security
Program policy – VA Directive and Handbook 6500 and additional 6500 series directives and handbooks -
provide the framework for security within VA.
2. INSTRUCTIONS
This checklist must be completed at the initiation of all IT service acquisitions, statements of work, third-
party service agreements and any other legally binding agreement in order to determine what, if any,
security and privacy controls are necessary specifically as it relates to the VAAR security clause. OGC
guidance should be sought on data ownership issues, as necessary. The checklist can also be used for
other types of contracts, if appropriate or needed. In order to successfully complete this checklist, each
question below must be addressed in coordination with all members of the local Acquisition Team
including: the Procurement Requestor or Program Manager from the program office or facility, the
Contracting Officer Representative (COR), the Information Security Officer (ISO), the Contracting Officer
(CO) from the program office or facility’s servicing Acquisition office, and the Privacy Officer (PO). The
ISO is the arbitrator if there are questions or disagreements on the appropriate answers.
No. Question Yes No
1. Does the contract involve “VA sensitive information?” (See 3.PROCEDURES a.)
If no, then the securityclause is not required.
Yes No
2. Is this an acquisition or purchase of only commodities or goods (e.g.equipmentor software)?
If yes, then the security clause is notrequired as long as VA sensitive information is not
involved.
If no, then proceed to the next question.
Yes No
3. Will this acquisition require services ofcontractor personnel?
If no, proceed to question 5.
Yes No
4. Will the personnel perform a function that requires access to a VA system or VA sensitive
information (e.g.,system administrator privileged access to a VA system,or contractor
systems or processes thatutilize VA sensitive information)?
NOTE: See 3.a. under PROCEDURES regarding contracts and agreements concerning
medical treatmentfor Veterans.
If the answer above is no, then proceed to the next question.If yes, then VA security policies
apply. Contracting Officials need to work with the Program Manager or (procurement
requestor),COTR, PO, and ISO to:
i. Include the appropriate risk designation ofthe contractors based on the PDAT
determination.
Yes No

27
No. Question Yes No
ii. Incorporate the security clause (AppendixB) into the contract involved and the appropriate
security/privacy language outlined in AppendixC into the solicitation.
iii. Determine ifprotected health information is disclosed or accessed and ifa BAA is
required.
5. Will this acquisition require use ofa contractor-owned Information Technology(IT) system or
computer assets, and
a. The IT system hardware components are located atan offsite contractor facility; and
b. The IT system is not connected to a VA network; and
c. The contractor has exclusive administrative control to the components;and
d. The purpose ofthe requirementfor the system is to process or store VA information on
behalfof the VA.
If any of the answers to 5a-5d are no, proceed to the next question.
If yes, then VA security policies apply.Incorporate the clause from Appendix B and the
appropriate security/privacy language from Appendix C respectivelyinto the solicitation and
contract and initiate planning for the certification and accreditation of the contractor
system(s).Contracting Officials need to work with the COTR and ISO to:
• Determine the securityimpactof the IT system as High,Moderate, or Low per 6500
Handbook,Information Security Program.
• Ensure Contractor understanding ofthe IT security requirements for certification and
accreditation (authorization) (C&A) of the contractor system.See VA Handbook 6500.3,
Certification and Accreditation.
• Ensure thatthe proper VA ManagementOfficial is appointed by the Certification Program
Office to formallyauthorize operation of the system in accordance with VA Handbook 6500
and 6500.3.
personnel screening requirements,maintenance ofsecure system configurations and
participation in annual IT Federal Information Security ManagementAct (FISMA)
assessments to ensure compliance with FISMA requirements).
• Ensure yearly FISMA assessments are completed and uploaded into SMART.
Yes No
6. Will this acquisition require services thatinvolve connection of one or more contractor-owned
IT devices (such as a laptop computer or remote connection from a contractor system) to a
VA internal trusted (i.e., non-public) network? If no, then include a statementin the SOW that
“The C&A requirements do notapply, and that a Security Accreditation Package is not
required:and proceed to the next question.If yes, then incorporate the securityclause from
Appendix B and the appropriate security/privacy language from Appendix C respectivelyinto
the solicitation and contract.Contracting Officials need to work with the COR and the ISO to:
• Ensure contractor understands and implements the IT security requirements for system
interconnection documents required per the Memorandum ofUnderstanding or
Interconnection Agreement(MOU-ISA). The standard operating procedure (SOP) and a
template for a MOU-ISA are located on the Information Protection Risk Management(IPRM)
Portal and can be provided to the contractor.
• Ensure contractor understands their participation in ITsecurity requirements for C&A of the
VA system to which they connect.
personnel screening requirements,and appropriate termination activity as appropriate).
Yes No

28
No. Question Yes No
7. Is the acquisition a service that involves the storage,generating,transmitting,or exchanging
of VA sensitive information butdoes notrequire C&A or a MOU-ISA for system
interconnection?
If no, then specifythe mechanism/documentation used to ensure the VA sensitive
information is protected.
If yes, then incorporate the security clause and the appropriate securitylanguage from
Appendices B and C into the solicitation and contract.The COTR needs to:
• Ensure thata Contractor Security Control Assessment(CSCA) is completed within 30 days
of contract approval and yearly on the renewal date of the contract.
• Ensure thatthe CSCA is sentto the ISO and the OCS Certification Program Office for
review to ensure that appropriate securitycontrols are being implemented in service
contracts.
• Ensure a copy of the CSCA is maintained in the Security Managementand Reporting Tool
(SMART) database.COTR will provide a copy of the completed CSCAto ISO for uploading
into SMART database.
Yes No
Table 3: Generic Handbook 6500.6 Appendix A

29
3. SIGNATURES Please provide the name and telephone number of each Acquisition Team member
who participated in completing this checklist. By signing this checklist, the Contracting Officer is
representing that Security was considered for this requirement through coordination with members of the
Acquisition Team including the program or requesting office's IT Security point of contact.
(1) Contracting Officer Representative:
Name: Phone:
Signature: Date:
(2) Information Security Officer
Name: Phone:
Signature: Date:
(3) Contracting Officer:
Name: Phone:
Signature: Date:
(4) Procurement Requestor/Program Manager:
Name: Phone:
Signature: Date:
(5) Privacy Officer:
Name: Phone:
Signature: Date:
(6) Other Team Members participating in the acquisition (e.g.,
Records Management Officer/Compliance Officer):
Name: Phone:
Signature: Date:

30

31
BREAKOUT SESSION 4-1: REVIEW RFP
• You will be placed in breakout rooms with other course participants. The Scribe and Spokesperson for
your group have been preselected.
• Each group will be assigned to answer one of the four questions:
o Group 1: What is the need/requirement(s)?
o Group 2: Are there any socio economic conditions?
o Group 3: Is this an acceptable RFP?
o Group 4: What, if any, is this RFP missing?
Notes:
• The Scribe will take notes and compile answers and the Spokesperson will share with the rest of the
group.
• Each group will have 20 minutes for discussion and 4 minutes to share with the larger group.
• Use this guide, the Blackboard Whiteboard, and the Share Screens feature within Blackboard, as
needed.

32
Solicitation
Solicitation Number: VA-247-14-Q-0311
Notice Type: Combined Synopsis/Solicitation
Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in
accordance with the format in subpart 12.6, in conjunction with the policies and procedures for
solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional
information included in this notice. This announcement constitutes the only solicitation; quotes are being
requested and a written solicitation will not be issued.
(ii) The solicitation number is VA-247-14-Q-0783 and is issued as a COMBINED
SYNOPSIS/SOLICITATION
(iii) The provisions and clauses incorporated into this solicitation document are those in effect through
Federal Acquisition Circular 2005-52, November 2, 2011. Provisions and clauses incorporated by
reference have the same force and effect as if they were given in full text. The full text of the Federal
Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be
accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar
(VAAR)
(iv) This solicitation is issued as a total small business set aside. The North American Industry
Classification System (NAICS) code is 339112, and the size standard is 500 employees.
(v) This requirement consists of the following:
Item Description Qty Unit of Unit Total
Measure Price Price
01 302582-9902-0000 MICROSCOPE,
ZEISS OPMI PENTERO 900 1 EA _____ ____
SYSTEM, COMPLETE 000000-1776-291
Consistingof OPMI PENTERO 900 with,
HD-touchscreen with flexible
suspension arm,AutoBalancesystem,
SuperLux 330 illumination with 2x 300W
Xenon lamps,fully integrated 3CCD
video system, 1 binocular tube(option for tiltable180°or foldabletube)with 2 eyepieces, spinal
adapter, dust
cover, 2 USB media for data storage,
2- function footswitch, 2 video
cables,1 ethernet cable,a box of
drapes,and optionally available
binocular MultiVision system,upgrade
ability for DICOM/Intraoperative
Fluorescence and Autofocus/AutoDrape
systems.

33
02 000000-1055-2 278 COVER, DUST FOR 1 EA _____ _____
OPMIA BLUE, ZEISS
03 302581-9200-0000 OPTICS,
ANGLED WITH ROTATABLE
DOVETAIL, ZEISS 1 EA _____ ______
Item Description Qty Unit of Unit Total
Measure Price Price
04 000000-0528-6606 STICK,USB MEMORY 1 EA _____ _____
3.0, 32GB ZEISS
05 000000-0525-7759 HARDDISK,
EXTERNAL 2.5" 500GB USB3.0, ZEISS 1 EA ______ ______
06 000000-0457-9 982 CABLE,
VIDEO CONNECTING Y/C OUT, 10M 1 EA ______ _______
07 305989-8764-0000VIDEOCABLE, 1 EA ______ _______
HD-SDI 75OHM 2X 10M,ZEISS
08 000000-0522-9961CABLE, 1 EA ______ ________
NETWORK CAT.6 BLACK 10M, ZEISS
09 305989-8609-0000SWITCH,ROCKER, 1 EA ______ ________
2 FUNCTIONS, 3M CABLE, ZEISS
10 302582-9810-0000LICENSE, 1 EA ______ ________
UPGRADE LOF/DICOM PENTERO 900,ZEISS
11 302582-9811-0000LICENSE,
MULTIVISION PENTERO 900,ZEISS 1 EA _______ _________
12 302582-9812-0000LICENSE, 1 EA _______ ________
AUTOFOCUS, AUTODRAPE PENTERO
900, ZEISS
13 302581-9764-0000CAMERA, 1 EA _______ _________
HIGH DEFINITION 3CCD, ZEISS
14 302582-9700-0000SYSTEM, 1 EA _______ _________
VIDEORECORDING INTEGRATE
HD, ZEISS
15 303771-9020-0000TUBE, FOLDABLE 1 EA ______ ________
F170/F260,ZEISS
16 305542-0000-0000EYEPIECE, 1 EA ______ ________
WIDEFIELD, PUSH-IN, ZEISS

34
17 302581-9246-0000MODULE, 1 EA ______ ________
INTEGRATED FLUORESCENCE
INFRARED 800 NTSC, ZEISS
18 303771-9020-0000TUBE, 1 EA ______ ________
FOLDABLE F170-F260 ZEISS
19 305542-0000-0000EYEPIECE,
WIDEFIELD, PUSH IN 10X ZEISS 1 EA ______ ________
20 000000-1063-8869TUBE, 1 EA _____ ______
STEREO COOBSERVATION WITH
TWO JOINTS EXCHANGE P/N 1139-803 ZEISS
21 303765-0000-0000TUBE, 1 EA _____ ______
BINOCULAR STRAIGHT F=170MM ZEISS
22 305542-0000-0000EYEPIECE, 1 EA _____ ______
WIDEFIELD PUSH-IN 10X,ZEISS
23 305542-0107-0000ADAPTER, 1 EA _____ ______
SLEEVE WITH SCREW THREAD TO ALLOW
BINOCULARS TO USE NEWER STYLE
MAGNETIC PUSH-IN EYEPIECES 10X/12.5X
ZEISS
24 302582-9101-0000CRATE, 1 EA _____ _______
SHIPPING OPMI PENTERO 900
ZEISS
25 000000-1006-1145WEDGE, 1 EA _____ ______
OPTICAL 30 GRAD
26 266002-1144-9936WARRANTY, 1 EA ______ ______
OPMI PENTERO
EXTENDED-ON-SITE LABOR, TRAVEL AND
PARTS, UNLIMITED PHONE SUPPORT, BEST
EFFORT ONSITE RESPONSE.
27 OPERATORS’/SERVICE MANUAL 1 EA ____ ______
W/SCHEMATICS
Specific features: (Brand Name or Equal)
FOB Destination delivery.
Total $_____

35
(vi) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following
addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor
Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security
Requirements for Unclassified Information Technology Resources
(vii) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation.
The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced
technically acceptable offer that conforms to all solicitation requirements. Award without discussions is
contemplated and all offerors are encouraged to submit their best offer with their initial submission.
To be considered technically acceptable for award each offeror must provide with their submitted
quote/offer:
1. Documentation that confirms the company/employees are manufacturer authorized resellers/
distributors and installers of the quoted items.
2. If you are quoting/offering “or equal” items, the offeror must submit manufacturer product literature that
confirms the item(s) meets all the salient characteristics for the specified items. The salient
characteristics for the specified item(s) are contained in the applicable manufacturer’s literature.
3. If you are quoting/offering “or equal” items, the offeror must clearly identify the exact make, model,
manufacturer and item description for each line item to be considered. Quotes/offerors that do not provide
an adequate description of how the “equal” product meets the salient characteristics will not be
considered for award. This is not applicable to offerors that are quoting “EXACT MATCH” items.
4. Documentation that confirms the company is registered and is the required socio-economic category in
the System for Award Management (SAM) located at https:// www.sam.gov
(viii) 52.212-3 Offeror Representations and Certifications - Commercial Items- Offeror's are to include a
COMPLETED COPY OF PROVISION 52.212-3 WITH THE FAXED AND WRITTEN QUOTE, a copy of
the provision may be attained from http://www.arnet.gov/far; if not provided, the offer may not be
considered for award.
(ix) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the
following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice
Submission.
(x) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders -
Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered
checked and are applicable to this acquisition:
52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36,
52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44
(xi) n/a
(xii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition
(xiii) n/a
(xiv) QUESTIONS: All questions regarding this solicitation need to be electronically submitted no later
than June 04, 2014, 2pm EST to Michael Giffon, NCO 7 Contract Specialist e-mail
michael.giffon@va.gov. The solicitation number must be identified on all submitted questions. No
questions received after this date will be answered.
(xv) Site Visit: N/A
(xvi) QUOTES/OFFERS ARE DUE June 6, 2014 at 2:00PM eastern standard time (est). Only electronic
offers will be accepted; submit quotation to – Michael Giffon, NCO 7 Contract Specialist e-mail
michael.giffon@va.gov. All offers must include the solicitation number. Quotes/offers received after this
date may not be considered for award.

36
(xvii) Contact information
Contracting Office Address:
Network Contracting Office 7-SAO EAST
Department of Veterans Affairs
325 Folly Road, Ste 300
Charleston, SC 29412
Primary Point of Contact:
Michael Giffon
Michael.giffon@va.gov
843-789-6682

37
APPENDIX A: MARKET RESEARCH EXAMPLES
BACKGROUND: The first example is a market research document that was used to bring a physician on
board. The second example is a market research example for bringing a security guard on board for a
facility off-site. The third example is market research for centrifuges.
Example 1
Market Research Worksheet:
Radiation Oncology Physicist Services
1. Has the requirement been purchased by the Department of Veterans Affairs (VA)
previously?
a. Yes No Do not know
(iv) List contract number and name of the contractor currently performing the requirement.
Contract Item Detail
Contract Number: VA69D-12-0816
Name of Contractor: Medical College of Wisconsin
Remaining Options: None
Table 4: Market ResearchDetail 1
2. The statements below are a summary of the government’s requirements for the
providers of the Radiation Oncology Physician Contract:
Requirement Detail
Statement of Need: Contractor will provide 2.2 FTEE Board Eligible/Board Certified
(by the American Board of Medical Physicists or the American
Radiology Board) Radiation Oncology Physicists with 2-3 years
of experience, to perform all duties as required, which include, but
are not limited to: support for technical questions about a patient’s
treatment, equipment planning, support, calibration (equipment
and treatment units), and maintenance, quality control and quality
assurance related activities, physics chart reviews and
consultations. The contractor will also provide planning and
support for Intensity Modulated Radiation Therapy (IMRT)
delivery. The contractor must also select a Senior Medical
Physicist to serve as the Lead Physicist and oversee all physics
and dosimetry aspects. The Lead Physicist will be assigned on-
site at the Narnia VAMC at least 2 days/week to ensure the quality
of the Radiation Oncology Physics program.
3. The following was used to conduct market research: A search of the VetBiz website under
NAICS code 621111, keyword “Medical Physicist” produced no SDVOSB or VOSB companies
that could provide these services. A search of the SBA – Dynamic Small Business website

38
utilizing the NAICS code 621111 and keyword “Medical Physicist” produced (1) one profile
Madam IP LLC, but after further review of this contractor’s capabilities narrative, they provide
“Medical Physics Consulting Services” and they would not be considered a viable prospective
bidder. In addition, websites from known WI and surrounding area Medical entities were looked at
to determine Medical Physicists on staff.
 See the Independent Government Cost Estimate Worksheet for market research on salary
information.
1. The following vendors, from the Narnia and surrounding area, were found as having the ability
to provide Radiation Oncology Physicist Services during the Market Research Process:
a. The Medical College of Wisconsin
 Website: http://www.mcw.edu/radiationoncology.htm
 Currently, the Narnia VAMC contracts it’s Radiation Oncology Physicists from
the Medical College of Wisconsin.
b. Cancer Treatment Centers of America (CTCA)
 Website: http://www.cancercenter.com/midwestern-hospital/medical-
services/radiation-oncology/radiation-oncology-team.cfm
 Based out of Illinois
c. Wheaton Franciscan Healthcare:
 Wheaton Franciscan Healthcare – Elmbrook
 Website: http://www.mywheaton.org/elmbrook-memorial-
hospital/cancer-specialists-brookfield-wi
 Wheaton Franciscan Healthcare - Franklin
 Website: http://www.mywheaton.org/franklin-hospital/cancer-care-
team-franklin-wi
 Wheaton Franciscan Healthcare – St. Francis
 Website: http://www.mywheaton.org/st-francis-hospital/cancer-care-
team-Narnia-wi
d. Aurora Healthcare:
 Aurora Healthcare - St. Lukes
 Website: http://www.aurorahealthcare.org/services/cancer/cancer-
treatment-options/radiation-oncology-services/gamma-knife-surgery
e. Gunderson Lutheran
 Website: http://www.gundluth.org/cancer/radiation-oncology
 Currently in La Crosse, WI—not near the surrounding market area
 Unclear from the website if the team includes a Radiation Oncology Physicist
f. University of Wisconsin
 Website: http://www.uwhealth.org/uw-carbone-cancer-center/medical-
physicists/30665
g. Marshfield Clinic
 Website:http://www.marshfieldclinic.org/patients/?page=providerdetails&id=
84173
h. ThedaCare
 Website: http://www.thedacare.org/Symptoms-and-
Conditions/Cancer/ThedaCare-Services/Care-Team.aspx

39
i. Bellinhealth
 Website: http://www.bellincancerteam.org/cancer-team/
 Located in Green Bay
j. ProHealth Care
 Website: http://www.prohealthcare.org/careers-allied-health-regional-
cancer-center.aspx
4. The following conclusions can be made based on the market research conducted for these
services:
 The following vendors in the surrounding Narnia area are capable of providing Radiation
Oncology Physicist services:
o Medical College of Wisconsin
o Wheaton Franciscan Healthcare
o Aurora Healthcare
o ProHealthcare
 The vendor selected for the contract needs to be able to provide services in the Narnia
VAMC’s current Radiation Oncology Linear Accelerators (Siemens Artiste Linear
Accelerator &Siemens Oncore Linear Accelerator); these can vary greatly by location. It is
important to note that if a contractor is not familiar with the Narnia VAMC’s Radiation
Oncology equipment it will add additional training time and a delay in providing services.
Currently, many of the vendors capable of providing services do not have similar linear
accelerators and equipment, and as such, if they were to be selected, it would create
unnecessary burden on VA staff that would need to train these physicists on our existing
machines.
5. Bundling is neither adequate nor applicable for this contract requirement.
Name: Phone:
Title: Administrative Officer, Medicine Division E-Mail:
Office: Narnia VAMC
Date Worksheet Completed: April 15, 2013

40
Example 2
Market Research Worksheet
Instructions: Provide the completed Market Research Worksheet and associated documentation as
required in paragraph 3 below to the contracting office with your Acquisition Requirements Package.
1. Has the requirement been purchased by the Department of Veterans Affairs (VA) previously?
(Check the appropriate block.)
a. Yes No Do not know
(i) List contract number and name of the contractor currently performing the requirement.
Contract Number:
Name of Contractor:
Remaining Options:
(ii) List contract numbers and names of contractors who have previously performed the
requirement.
Contract Number(s):
Name of Contractor(s):
(iii) If you are aware of existing contractual vehicles that can be utilized for the requirement,
list applicable contracts and their contract numbers (e.g., NASA SEWP, VETS GWAC,
General Services Administration (GSA) Contract (indicate contract number or Schedule
Number/Description, e.g. Schedule 70), Blanket Purchase Agreements.
Contract Vehicle:
Contract Number:
2. In the space below, describe the Government's requirement(s) in terms sufficient to allow conduct
of market research.
Requirement Detail
Statement of Need: The Narnia Community Resource and Referral Center
requires security services to provide professional and
courteous, uniformed and unarmed security guard services
for this facility located at 1818-1830 North Martin Luther
King Jr. Drive, Narnia, WI 53212. Normal hours of service
needed would be: Monday through Friday, from 7:30am to
6:30pm and Saturday from 7:30am to 12:30pm.

41
3. Document actions you took to conduct market research, information obtained, and the proposed
acquisition strategy to include the information described below:
g. Name, title, organization, and contact information of the individual(s) conducting market
research: Facility Contract Coordinator, Narnia VAMC, 414-384-2000 x45719
h. Date(s) market research conducted: 18 March 2014
i. Companies/organizations contacted as part of your market research (including names, titles,
and contact information): AGB Investigative ($23.95/hour)
j. Technique(s) used to conduct market research (e.g., review of product catalogs, database
queries, NASA SEWP Manufacturer Look-Up): Market research wasconducted via the
GSA website. All vendors searched have GSA contracts and current registration in
SAM.
k. If applicable, list questions used in your market research: N/A. Internet search was
conducted.
l. Conclusions based on market research information obtained. Include whether commercial
products or services are available to meet the Government’s requirements; whether
commercial practices to customize or modify products or tailor services are available to meet
customer needs; desirable product/service attributes available in the marketplace; number of
potential capable sources that can provide the required products or services and their
business size and socio-economic status; market conditions; terms such as warranty and
discounting; support capabilities of suppliers; and other considerations as applicable: Market
research was conducted via the GSA website. All vendors searched have GSA
contracts and current registration in SAM.
Name: Johnny Walker Phone: 414-374-2054 x45678
Title: Facility Contract Coordinator E-Mail: Johnny.Walker@va.gov
Office: Director’s Office
Date Worksheet Completed: 18 March 2014

42
Example 3
TO:
FROM:
SUBJECT: MARKET RESEARCH FOR: CENTRIFUGES
NAICS CODE: 339112; Surgical and Medical Instrument Manufacturing
DATE: _____ __, 2015
This memorandum is in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 10,
which describes the policies and procedures for conducting market research in order to arrive at
the most suitable approach to acquiring, distributing, and supporting supplies and services. This
part implements requirements of 41 U.S.C. 253a (a)(1), and 41 U.S.C. 264b.
Overview
The Veterans Health Administration (VHA) National Standardization Program identified
“Centrifuges” as a candidate item for standardization. These centrifuges are used to separate
blood cells from serum/plasma; to separate sediment from urine; to measure the volume fraction
of erythrocytes in blood (the hematocrit); and to separate bound from free components in prote in
binding and immunoprocedures. Less routinely, centrifugation is used for separation of
lipoproteins in reference procedures for their measurement, separation of cellular components
and separation of DNA fragments.
Delivery/Performance Time
This agreement shall become effective on the date signed by the Government. It is the intent of
the Government to have an agreement in place by ______ __, 2015. The proposed BPA(s) will be
for a one (1) year base period, with four (4) one year option periods (to be exercised at the
discretion of the Government) for a maximum total of five (5) years.
Methods Used to Conduct Market Research
Market research was conducted in accordance with FAR Parts 10 and 8.002 in search of sources
of centrifuges under this requirement. The list of potential sources examined and the results are
as follows:
a. FPI/UNICOR was contacted (_______ __, 2015) but yielded no centrifuges.

43
b. A review of the Ability One database (_______ __, 2015) failed to provide positive
results that companies could provide centrifuges.
c. A review of the GSA/FSS Schedule, 66, “Scientific Equipment and Services,” Category
603 3, “Laboratory Centrifuges” (_______ __, 2015) provided positive results that the
companies could provide all types of centrifuges based on the MTRs specified. There
are 21 contractors listed under this schedule and category and of those the following
were SB/SDVOSB/VOSB (Table 1):
Table 1; SB/VOSB/SDVOSB
Vendor City State
Socio-Economic Indicators
Small
Business
Veteran
Owned
Service
Disabled
Veteran
Owned
s v dv
1.
A. DAIGGER AND COMPANY,
INCORPORATED VERNON HILLS IL s
2.
ALL BUSINESS MACHINES,
INC. SACRAMENTO CA s dv
3.
FRANKLIN YOUNG
INTERNATIONAL,
INCORPORATED UPLAND CA s dv
4.
GLOBAL FOCUS
MARKETING &
DISTRIBUTION, LTD. NOVI MI s
5.
GLOBAL MEDICAL
INSTRUMENTATION, INC. RAMSEY MN s
6.
GOVERNMENT SCIENTIFIC
SOURCE, INC. RESTON VA s v
7. HELMER, INC. NOBLESVILLE IN s
8.
LIFE SCIENCE PRODUCTS
INC FREDERICK CO s
9.
LS SCIENTIFIC
INCORPORATED DURHAM NC s
10.
MEDSUPPLY PARTNERS,
LLC ATLANTA GA s
11.
MG SCIENTIFIC INC
PLEASANT
PRAIRIE WI s

44
Vendor City State
Socio-Economic Indicators
Small
Business
Veteran
Owned
Service
Disabled
Veteran
Owned
s v dv
12. NUAIRE, INC. MINNEAPOLIS MN s
13. QBC DIAGNOSTICS, INC. PORT MATILDA PA s
14.
RICE, LESLIE
SEVERNA
PARK MD s
15.
TELECHEM
INTERNATIONAL, INC. SUNNYVALE CA s
16.
WORLD PRECISION
INSTRUMENTS, INC. SARASOTA FL s v
Table 10: SB/VOSB/SDVOSB
d. A Sources Sought Notice was posted on FedBizOpps on ________ __, 2014 to confirm
that the MTR’s were consistent with industry standards and to determine the
availability on Federal Supply Schedule (FSS) 66, “Scientific Equipment and Services,”
Category 603 3, “Laboratory Centrifuges.” The following Schedule holders responded
(Table 2):
Table 2; VA119-15-Q-0042 Responders
No. Vendor Name DUNNS Status All
Items
On GSA
GSA FSS# Mfg.
1 Helmer Inc 086685682 SB Yes GS-07F-0084T No
2 Beckman Coulter 008254708 LB No GS-07F-5359R Yes
3
Government Scientific
Source 785807611 VOSB Yes GS-07F-5934R No
4 KSE Scientific 121018506 WOSB Yes GS-24F-0041N No
5 ABMI 104178756 SDVOSB Yes GS-24F-0092W No
6
Global Focus Marketing
& Distribution (GFMD) 835399023 SB No GS-24F-0025L No
Table 11: VA119-15-Q-0042 Responders
e. Based on information received from the Sources Sought issued, the MTRs were further
refined and a second Sources Sought Notice was posted on FedBizOpps on _______
__, 2015. The following Schedule holders responded (Table 3):

45
Table 3; VA119-15-N-0099 Responders
No. Vendor Name DUNNS Status All
Items
On GSA
GSA FSS# Mfg
1 ABMI 104178756 SDVOSB Yes GS-24F-0092W No
2 Alpha Lab Suppliers 079171069 SDVOSB No Non FSS holder No
3 Beckman Coulter 008254708 LB Partial GS-07F-5359R Yes
4 Eppendorf AG 152088142 LB No Non FSS holder Yes
5 Franklin Young 113785385 SDVOSB Yes GS-07F-0636W No
6
Government Scientific
Source 785807611 VOSB Yes GS-07F-5934R No
7 NuAire Inc 059036632 SB No GS-07F-226BA No
8
Thermo Fisher
Scientific 170755479 LB No Non FSS holder Yes
Table 12: VA119-15-N-0099 Responders
Market Analysis
Market research identified 16 contractors of all socio-economic categories capable of possibly
supplying centrifuges. Table 1 above reflects the results of the market survey. Additional
information received through RFI’s revealed that two SDVOSB’s remained as viable sources
offering products manufactured by large U.S. manufacturers and showed a willingness to provide
a quote if solicited.
Recommendation:
As a result of the Market research conducted above, the following recommendations are made:
a. Market research revealed that there is a reasonable expectation to receive at least two
viable quotes from SDVOSB distributors. According to VAAR 819.7005(a)(1) a minimum of
two eligible SDVOSB identified meets the criteria for a SDVOSB set-aside. A GSA/FSS
BPA is the best approach for securing a continuous supply of standardized products. A
Non-Manufacturing Rule waiver must be approved before this can be set-aside.
b. Veterans–Preference. The proposed approach for this requirement is as follows (and
further outlined in VAAR provision 852.215-70):
i. First and foremost, preference will be given to SDVOSB quotes; followed by
ii. VOSB quotes; followed by
iii. 8(a) and HUB Zone quotes (equally considered); followed by

46
iv. All other Small Business quotes
v. Full and Open
c. In reference to FAR 10.002 (b)(1), the Government’s needs can be met by items
customarily available in the commercial market place and there are no customary practice
concerns in regards to customizing, modifying or tailoring of items to meet customer
needs and associated costs as centrifuges is a commercially available off-the-shelf item
on GSA Advantage..
Prepared by:
________________________
Project Manager

47
APPENDIX B: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) EXAMPLE
Quality Assurance Surveillance Plan (QASP)
Contract# Radiation Oncology Physicist Services
The contractor will be evaluated in accordance with the following:
1. PURPOSE
This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance
for the stated contract. This QASP explains the following:
 What will be monitored?
 How monitoring will take place?
 Who will conduct the monitoring?
 How will monitoring efforts and results be documented?
This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with
the premise that the contractor is responsible for management and quality control actions to meet the
terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in
evaluating performance.
This QASP is a “living document” and the Government may review and revise it on a regular basis.
However, the Government shall coordinate changes with the contractor through contract modification.
Copies of the original QASP and revisions shall be provided to the contractor and Government officials
implementing surveillance activities.
2. GOVERNMENT ROLES AND RESPONSIBILITIES
The following personnel shall oversee and coordinate surveillance activities.
a. Contracting Officer (CO) – The CO shall ensure performance of all necessary actions for effective
contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United
States in the contractual relationship. The CO shall also assure that the contractor receives impartial, fair,
and equitable treatment under this contract. The CO is ultimately responsible for the final determination of
the adequacy of the contractor’s performance.
Assigned CO: Pamela Brown, Contract Specialist
Organization or Agency: Great Lakes Acquisition Center
b. Contracting Officer’s Representative (COR) – The COR is responsible for technical administration of
the contract and shall assure proper Government surveillance of the contractor’s performance. The COR
shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or
to authorize any contractual changes on the Government’s behalf.
Assigned COR and/or Agency Representatives:
1. Johnny Walker, COR, Facility Contract Coordinator , Clement J. Zablocki VAMC
2. Kevin Baier, Facility Contract Coordinator, Clement J. Zablocki VAMC
3. Alexandra Urrutia-Comas, MHSA, Administrative Officer, Medicine Division, Clement J. Zablocki
VAMC
4. Carol Francis, RRT, Lead Radiation Oncology Technician, Radiation Oncology Section, Medicine
Division, Clement J. Zablocki VAMC
Organization or Agency: Clement J. Zablocki VA Medical Center (Narnia VAMC-Station 555)

48
3. CONTRACTOR REPRESENTATIVES
The following employee(s) of the contractor serve as the contractor’s program manager(s) for this
contract:
This will be decided following the bidding process.
4. PERFORMANCE STANDARDS
The contractor is responsible for performance of ALL terms and conditions of the contract. The COR will
provide contract progress reports quarterly to the CO reflecting performance on this plan and all other
aspects of the resultant contract. The performance standards outlined in this QASP shall be used to
determine the level of contractor performance in the elements defined.
Performance standards define desired services. The Government performs surveillance to determine
the level of Contractor performance to these standards.
The Performance Requirements are listed below in Section 6. The Government shall use these
standards to determine contractor performance and shall compare contractor performance to the
standard and assign a rating. At the end of the performance period, these ratings will be used, in part,
to establish the past performance of the contractor on the contract.
5. INCENTIVES/DISINCENTIVES
The Government shall use past performance reporting as incentives. The Government will use
disincentives if performance standards are not met.
6. METHODS OF QA SURVEILLANCE
Various methods exist to monitor performance. The COR will use the surveillance methods listed below in
the administration of this QASP.
a. PERIODIC INSPECTION
a. There is 100% compliance with annual calibration following guidance set
forth by the American College of Radiology.
i. A written report of the calibration will be delivered to the
Administrative Officer for Medicine at the Clement J. Zablocki
VAMC for placement in her files.
ii. Written report will have been performed by a Board Certified
Medical physicist and countersigned by a different Board Certified
Medical Physicist.
iii. Report will follow guidance set forth by the American College of
Radiology (ACR).
b. There is 100% compliance with quality control program and related
activities.
i. The quality control program should follow the guidelines set-forth
in the ACR Technical Standard for the Performance of Radiation
Oncology Physics for External Beam Therapy.
ii. Quality Control Program includes: critical radiation oncology
equipment performance parameters to include: treatment units,
simulator, treatment planning computer, record and verify
computer and other ancillary equipment.
iii. The Lead Physicist will provide the Administrative Officer for
Medicine a monthly report of quality control actives.
c. Physicist will comply and remain 100% current with VA Mandatory
Training (HIPAA, Confidentiality, and VA Privacy).

49
i. Physician will comply with VA Privacy, Confidentiality, and HIPAA
Trainings.
ii. Physician will be evaluated quarterly to ensure that no training
has been neglected.
iii. Physician must present evidence of Mandatory Training
completion on a yearly basis.
b. RANDOM SAMPLING
a. There is 100% compliance with physics chart reviews.
b. Physicist will review treatment plans or dosimetric calculations generated
by the dosimetrists.
i. Random Chart Audits ((approximately 2 per MD in Radiation
Oncology) will be done at the end of every quarter by the VA
Radiation Oncology Lead Therapist.
ii. A quarterly report will be provided to the Administrative Officer for
Medicine.

50
Radiation Oncology Physicist QASP 2013
1
Measure
Performance
of Work
Statement
Reference
Performance
Requirement
Acceptable Quality
Level
Surveillance
Method Incentive Disincentive
(1) Physicist
will deliver
annual
calibration
report. PWS 2c
Contractor will
calibrate machines on
an annual basis
following ACR
guidelines.
Contractor will deliver
Annual Calibration
Report to the
Administrative Officer
for Medicine.
Calibration report will
be performed by Board
Certified Medical
Physicist and
Countersigned by a
different Board
Certified Medical
Physicist.
100% Compliance. Periodic
Inspection;
Yearly
Favorable
Contractor
Performance.
If annual calibration is not completed,
$1090 will be deducted per day until
machine is calibrated.
If report is not countersigned by a
different Medical Physicists contractor
will have $1090 deducted per day until
calibration is done appropriately
following ACR guidelines.
Unfavorable
Contractor Performance.
(2) Compliance
with VA
Mandatory
Training
Requirements
(HIPAA, VA
Security and
Confidentiality) Section B
Contractor is aware of
all laws,regulations,
policies, and
procedures relatedto
Privacy,
Confidentiality, and
HIPAA and comply with
all standards.
100 % Compliance.
Contractor must
complete all
mandatory training
requirements and
show evidence of
completion on a
yearly basis. This
includes HIPAA,
VA Security, and
Confidentiality
Training.
Periodic
Inspection;
Yearly.
Favorable
Contractor
Performance.
Non-Compliant Physicist may be
subjected to removal and/or receive
temporary suspension from providing
VA Services contractor must find
physician replacement.
Unfavorable Contractor Performance.
(3) Contractor
establishes and
maintains a
Quality Control PWS 2d
The Lead Physicist will
provide the
Administrative Officer
for Medicine a monthly
100% Compliance. Periodic
Inspection;
Monthly.
Favorable
Contractor
Performance.
If monthly report of quality control
activities is not provided within 10
working days of the following month,

51
Measure
Performance
of Work
Statement
Reference
Performance
Requirement
Acceptable Quality
Level
Surveillance
Method Incentive Disincentive
Program that
follows the
ACR Technical
Standards for
the
Performance of
Radiation
Oncology
Physics for
External Beam
Therapy.
report of quality control
activities.
that monthly invoice will be deducted
$3,000.00.
(4) Physicist
Chart Reviews
and
Documentation. PWS 2e
Physicist will review
treatment plans or
dosimetric calculations
and document as such.
100% Compliance.
Random Chart
audits will be
completed by the
VA Lead Radiation
Oncology
Therapists on a
monthly basis (2
charts per
Physicist).
Documentation will
comply with
required
timeframes as
outlined in the
Clement J Zablocki
VA Medical Center
Professional
Services
Memorandum No.
III-1 and on VHA
Handbook 1907.01.
Periodic
Inspection;
Monthly
Favorable
Contractor
Performance.
$500 will be deducted per incident
where there is no physicist note
present in the medical record. An
additional $500 per incident will be
deducted from the monthly invoice if
deficiency is not correctedwithin 5 days
of notification from the Administrative
Officer receiving report.
Table 13: Radiation Oncology Physicist
2

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