Leveraging Cloud Technology for Nonprofits

1. The Modern Day General Ledger
LEVERAGING CLOUD TECHNOLOGY FOR NONPROFITS

2. 2 Preferred
Provider
Business
Solutions
Topics
• Brief Intacct overview
• Chart of accounts: a better way
• Intacct demonstration

3. 3 Preferred
Provider
Business
Solutions
Why Chart of Accounts is Hard to Manage for Nonprofits
Funds
Nonprofits must account for:
More
Projects
Programs
Grants
Board of Directors
And report back to
multiple stakeholders:
More
Executives
Congregation
Donors

4. 4 Preferred
Provider
Business
Solutions
A Better Way: Intacct Dimensions
• Intacct dimensions are
attributes that allow for
comparative (cross-tab) and
hierarchical (drill-down)
organization of key information
• It enables categorization of a
single element with multiple
attributes for complex analysis
and comparison
• Dimensions allows users to
easily access data with context

5. 5 Preferred
Provider
Business
Solutions
Traditional G/L Approach
Base GL
Account
Fund
(Location)
Grant
(Dept)
Project /
Program
(Project)
Restriction
(Class)
Leverage Fund, Grant, Program etc. as GL Dimensions and choose from drop-down on transact
Old Approach --Build a segmented COA (large, complex, more cumbersome to maintain & utilize)
Printing – General – Federal – Fund Raising – Unrestricted 6140 100 001 001 001
Printing – General – Federal – Management – Unrestricted 6140 100 001 002 001
Printing – General – Federal – School – Unrestricted 6140 100 001 003 001
Printing – School – Federal – Fund Raising – Unrestricted 6140 200 001 001 001
Printing – School – Federal – Management – Unrestricted 6140 200 001 002 001
Printing – School – Federal – School – Unrestricted 6140 200 001 003 001
Nonprofit Organization
GL Account Dimensions Example (single account)
Entity Structure
Fund (Location) Grant (Dept)
Project / Program
(Projects) Restrictions (Class)
100 G&A 001 Federal PR1 Fund Raising Unrestricted
200 School 002 State PR2 Mgmt/General Temporarily Unrestricted
300 Facilities
003 Local PR3 Other Permanently Unrestricted
400 Cap Assets 004 Corporate
500 Debts

6. 6 Preferred
Provider
Business
Solutions
Traditional G/L Approach
Base GL
Account
Fund
(Location)
Grant
(Dept)
Project /
Program
(Project)
Restriction
(Class)
Leverage Fund, Grant, Program etc. as GL Dimensions and choose from drop-down on transact
Old Approach --Build a segmented COA (large, complex, more cumbersome to maintain & utilize)
Printing – General – Federal – Fund Raising – Unrestricted 6140 100 001 001 001
Printing – General – Federal – Management – Unrestricted 6140 100 001 002 001
Printing – General – Federal – School – Unrestricted 6140 100 001 003 001
Printing – School – Federal – Fund Raising – Unrestricted 6140 200 001 001 001
Printing – School – Federal – Management – Unrestricted 6140 200 001 002 001
Printing – School – Federal – School – Unrestricted 6140 200 001 003 001
5 Funds x 4 Grants
x 3 Programs
x 1 Restriction
60 account
combinations
of natural
account number
for “printing”
Nonprofit Organization
GL Account Dimensions Example (single account)
Entity Structure
Fund (Location) Grant (Dept)
Project / Program
(Projects) Restrictions (Class)
100 G&A 001 Federal PR1 Fund Raising Unrestricted
200 School 002 State PR2 Mgmt/General Temporarily Unrestricted
300 Facilities
003 Local PR3 Other Permanently Unrestricted
400 Cap Assets 004 Corporate
500 Debts

7. 7 Preferred
Provider
Business
Solutions
Traditional G/L Approach
Base GL
Account
Fund
(Location)
Grant
(Dept)
Project /
Program
(Project)
Restriction
(Class)
Leverage Fund, Grant, Program etc. as GL Dimensions and choose from drop-down on transact
Old Approach --Build a segmented COA (large, complex, more cumbersome to maintain & utilize)
Printing – General – Federal – Fund Raising – Unrestricted 6140 100 001 001 001
Printing – General – Federal – Management – Unrestricted 6140 100 001 002 001
Printing – General – Federal – School – Unrestricted 6140 100 001 003 001
Printing – School – Federal – Fund Raising – Unrestricted 6140 200 001 001 001
Printing – School – Federal – Management – Unrestricted 6140 200 001 002 001
Printing – School – Federal – School – Unrestricted 6140 200 001 003 001
5 Funds x 4 Grants
x 3 Programs
x 1 Restriction
60 account
combinations
of natural
account number
for “printing”
Nonprofit Organization
GL Account Dimensions Example (single account)
Entity Structure
Fund (Location) Grant (Dept)
Project / Program
(Projects) Restrictions (Class)
100 G&A 001 Federal PR1 Fund Raising Unrestricted
200 School 002 State PR2 Mgmt/General Temporarily Unrestricted
300 Facilities
003 Local PR3 Other Permanently Unrestricted
400 Cap Assets 004 Corporate
500 Debts
1 natural
account
Intacct Approach
Base GL
Account Fund Grant
Project /
Program Restriction
Leverage Location, Dept, Project as GL Dimensions and choose from drop-down on transact
Printing 6140

8. 8 Preferred
Provider
Business
Solutions
The Difference with Dimensions
Area of Benefit Drivers Examples
Flexibility to Plan and Manage
Based on Attributes Tailored to
Any Business or Industry
• Ability to capture a more granular
level of operational and financial
data tailored to the business
• No need for costly 3rd party
reporting or data warehousing
solutions = $1,000s to
$100,000s in savings
Increased Finance Productivity • Automation of reporting
• No need to manually
capture, aggregate, and
manipulate data in Excel
to produce reports
• 1 FTE = $150k/annual savings
Better Reporting and Visibility • Real-time visibility into
the business
• Improved multi-dimensional
analysis with drill down to
transactional level detail
• More informed decisions
• Faster time to results; take
advantage of opportunities
now not later when offline
reports are made available
More Efficient Information
Distribution
• Anyone, anytime, anywhere can
access real-time, consistent
information
• Improved operational
productivity. For a $20M
organization, a ~1%
improvement provides a
~$200k benefit

9. 9 Preferred
Provider
Business
Solutions
What We Will Demo Today
• Real-time visibility
• Tag transactions using “Dimensions”
• Workflow and automation
• Customize transaction fields

10. 10 Preferred
Provider
Business
Solutions
Intacct Delivers Real Business
Advantages to Nonprofit Finance
• Achieve anytime, anywhere accessibility
• Ensure control and compliance
• Gain real-time organizational visibility
• Ensure proper stewardship of funds
• Gain operational efficiencies
• Get out of the no value added IT business
Cloud Financial Management and
Accounting Software for Nonprofits
Fund Accounting
CRM Integration
Project Accounting
General Ledger
Accounts Payable
Accounts Receivable
Global and Multi-Entity Consolidation
Multi-Currency Management
Financial and Management Reporting
Time and Expense Management

11. 11 Preferred
Provider
Business
Solutions
Nonprofit Organizations Rely On Intacct
Real
Value
11,000+
Growth Companies
Growing with
Intacct
95% Customer Satisfaction

12. 12 Preferred
Provider
Business
Solutions
Built for Success
10+ year track record of delivering results
Choice of accounting and
finance experts worldwide
Industry
awards 25 Best
Small Biz Apps
Top-rated
workplace
Top tier
investors

13. 13 Preferred
Provider
Business
Solutions
Interested in Learning More?
• Try Intacct with a free 30-day trial
http://www.intacct.com/trial
• Attend an upcoming webinar
http://www.intacct.com/webinars
• Download a free white paper
Why Cloud Makes Sense for Nonprofits
• Follow us on Twitter
@intacct
• Connect with us on Facebook
http://www.facebook.com/Intacct
• Contact us directly
info@intacct.com | 877-437-7765

14. info@intacct.com | www.intacct.com | 877-437-7765
Thank you!

15. 15 Preferred
Provider
Business
Solutions
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