Project Management 7_Necip-Polat-Turkey.pdf

1. TURKISH COURT OF ACCOUNTS

2. AUDIT MANAGEMENT SYSTEM IN THE
INFORMATION SYSTEMS STRATEGY
TCA’s IS Strategy (Publish date: 07.06.2007)
Strategic Goal 1.1. Increasing the audit effectiveness and
strengthening audit management by using IT.
Targets:
1. ……
2. ……...
3. Developing an Audit Management System for planning,
documenting and analysing the audits and conducting the
procedures of planning, executing, reporting and quality control
phases of the audits in an IT Environment. Beside this, the
system will consolidate the audit results and support TCA to
carry out the overall reporting responsibilities on time.

3. Audit Management Software Considered
OTeammate
OAutoAudit
OMK Insight
OMS SharePoint
OCAP / inCAP

4. Advantages of inCAP
O Comprehensive (including all stages of audits)
O Appropriate for TCA’s requirements and audit
processes
O Adaptable and flexible
O A domestic software
O Communication and collaboration advantages
of working with a domestic firm
O Cost advantages

5. History of the Project
O Presentation of the firm representatives about
their software (CAP/inCAP) (February 2011)
O Analysis of the software cooperating with the
audit groups
O Choice of inCAP
O Requirement for designing a project
O Ensuring the Management Support
O Making up a Project Team
O Approval of the project (November 2011)

6. Project Team
Necip POLAT (Principal Auditor, Project Leader)
Musa KAYRAK (Senior Auditor)
Müslüm PARLAK (Senior Auditor)
Tuncay ARIDURU (Senior Auditor)
Ahmet TOPKAYA (Senior Auditor)
Gürkan AKBAŞ (Senior Auditor)
Hakan YÜKSEL (Senior Auditor)
Hüseyin YILDIZ (Auditor)
Nihal OKUR (Auditor)

7. Aim of the Project
Conducting and managing
the TCA’s Audits in a
systematic way to
enhance effectiveness
and time saving.

8. Scope of the Project
With the regularity audit
priority, all audit activities in
TCA (Regularity Audit,
Performance Audit, IS Audit
and other specific audits)

9. Objectives of the Project
O Conducting and managing the
TCA’s Audits in an IT
Environment (Automating the
audit work)
O Establishing a sustainable audit
management system and
implementing it as soon as
possible
O Getting the auditors to adopt
the audit management system
quickly.

10. Project Activities - 1
O PRELIMINARY WORKS
O Analysis of the Regularity Audit
O Identifying the problem areas of the execution of the
Regularity Audit
O PREPARATION WORKS
O Informing the software firm about the Regularity audit and
the needs of TCA.
O Installing the existing software for the project team
O A short-term training programme for the project team
O A comparative analysis of the regularity audit and the existing
software

11. Project Activities - 2
O IMPLEMENTING WORKS
O Developing an Audit Library and comprising the Registry of the
audited entities.
O Adaptation of the audit processes to the software
O Forming working paper, report and other templates and
integrating them to the software
O New software developments for the requirements which are not
met with the existing software
O Test of the system by the project team and pilot audits within the
system by chosen audit teams.
O Preparing a user manual (June 2012)
O Installing the software for all auditors (July 2012)

12. Project Activities - 3
O TRAINING PROGRAMMES
O Designing training programmes
O Developing training materials
O Two days training for all auditors (June-July 2012)
O Further training activities for the champions chosen during the
trainings and grooming them to help the auditors during the
audit works.
O FURTHER ACTIVITIES
O Integrating other audits to the system (Performance, IS Audits)
O Improvement and enhancement works

13. Outputs of the Project
O A sustainable system
working with servers and
clients as a whole.
O User Manuel

14. Our gains
O Effectiveness and efficiency of the audits
O Some advantages of using, sharing and managing the
information
O Facilitating the team work
O Eliminating the trivial procedures do not provide any value
added.
O Standardisation and integrity
O Consistency
O Developing the audit outputs quality
O Time savings
O Conducting the audits and reporting
in time.

15. What kind of program is
SayCAP?
O Suitable for TCA Audits
O Suitable for Team Work
O Meets the Audit
Management requirements
O User Friendly
O Adaptable and flexible

16. Which problems does it solve?
O Overcoming the struggles and
preventing loss of time coming
from the formal components of
the audits.
O Recording, classification,
archiving the audit works and
using them in case of need.
O Making the new audit
methodology applicable for TCA.

17. Which problems does it solve?
O Providing accurate management
information about the audit
results.
O The need for analysing and
assessing the audit results
O Ensuring general reporting by
combining the audit results.

18. How is it used?
O By connecting to the
SAYCAP Server with
desktop computers while
in-house audits
O By using internet and
connecting via our VPN
to the SAYCAP Server
with laptop computers in
spot audits.

19. What does it comprehend?
O General Programming
O Group Resource Planning
O All of the audit phases
(planning, execution,
reporting)
O Quality Control and Reviews
O Management Information
Tools

20. TURKISH COURT OF ACCOUNTS