Find out more about the CARA workspace from Generis for managing your records.

1. www.generiscorp.com
RecordsManagement
CARA providesfullfunctionalityforcontrollingthecreation,distribution,use,
maintenance,anddispositionofrecordedinformation,whichneedstobemaintained
asevidenceofbusinessactivitiesandtransactions.
RecordsManagementisabusiness-criticalcapability,andhavingtheabilitywithCARA
tostreamlineprocessesandreducecostsisamajorbenefit.
Auditing
ThehighlycongurableaudittrailinCARAcanbesetuptoauditanyparticularuserorsystem
events,includinganycustomactionsyoumightaddtoCARA.Theauditingcanbesilent(nothing
visibletotheuserwhentheauditingisbeingdone)orcanrequireuserstoenterinformation,
eitheraReasonfortheactionoraUsername/passwordandReasontoelectronicallysignforthe
action.TheaudittrailcanthenbedisplayedasaPDF(asanunalterablerecord),orexportedto
Excel(forsearching/lteringpurposes).Thismeansthatallitemsthatyouclassifyasrecordswill
haveafullaudithistory.
Retention
CARAallowsyoutocongureyourdenitionofarecord:thismightbeallcontent/data,ora
subsetwhichisinaparticularlocationorhasparticularmetadata,orstatus,orotheridentifying
characteristics.YoumightevensetupmultiplecategoriesofRecords,whichareeachbasedon
differentrules.Foreachcategoryofrecord,youthenspecifytheretentionpolicies:forexample
whethercreatingnewversionsispermitted,andhowlongtoretaintherecordfor.
Destruction/purging
Theimportantcorollarytoretentionisproperdestructionorpurgingofrecordsattheendofthe
retentionperiods.Again,youcandenemultiplepurgingcategories,andspecifythedecommis-
sioningoptions(e.g.removecontentonlyandkeepmetadata,movetoarchive,completely
destroy).