Presentation Skills

1. PRESENTATION SKILL
By
Department of Humanities & Social Sciences,
KIET GROUP OF INSTITUTIONS
DELHI-NCR, GHAZIABAD

2. Contents:
 Presentation Skills
 Designing a Presentation
 Elements
 Advanced Audio-Visual Aid

3. Definition
• A presentation is a means of communication which
can be adapted to various speaking situations, such
as talking to a group, addressing a meeting or
briefing a team.

4. Presentation skills
• Following are the steps include in preparing effective
presentation: P4
Plan
Prepare
Practice
Present

5. Planning
Planning usually include following questions:
• Who is your audience?
• Why are they there?
• What is your goal?
• How long will it be?
• Where will it take place?

6. Preparing
Following points must keep in mind while preparing:
Structure
Prompt
Visual aids
Voice
Appearance
Style
Questions

8. Preparation material
• You can use following items to make the content of
your presentation:
Handouts
Personal notes
Internet
Visual aids

9. Structure
Write your presentation in this order:
Objective
Beginning or introduction
Main content
Summary, conclusion and recommendations
Questions

10. Structure
Introduction
Main theme
summary/
Conclusion
Get Attention
Grab the audience
attention
content should be
relevant to topic
Key message

11. Questions
• Sketch an idea that what kind of questions audience
may ask.

12. • Short bullet points, key words only.
• Put your entire prompt onto your power point
slides.
• These prompt are for you.

13. Practice

14. Practice
• Rehearse all points what you prepare.
• Rehearse with all visual aids and handouts.
• Practice again and again to manage time.
• Rehearse in front of mirror or a friend.

15. Present
• Make a strong start.
• Engage the audience in first 2-3 minutes.
• Show your passion through your movements and
gestures.
• Make an eye contact.
• Don’t forget to smile as well, unless your topic is
very grim.

16. Flaws in Presentation
• Lack of experience.
• Lack of enthusiasm.
• Lack of practice.
• Lack of related material.
• Lack of confidence.
• Hesitation
• Ambiguity in the results that you want to conclude.

17. Factors for Successful Presentation
• Be over prepared.
• Rehearse and practice.
• Grip on your topic.
• Know your subject.
• Be positive.
• Avoid stress.

18. Elements of Presentation
• T.M.I
• Guy Kawasaki’s 10-20-30 Rule
• Design Template or Design Theme
• Electrifying Color Choices
• Font Choices
• Photos & Graphs
• Animations
• Order of Slides

19. T.M.I.
• Too Much Information
• Stick to three or four points about your topic and
elaborate them.
Guy Kawasaki’s10-20-30 Rule
• 10 slides are the optimal no. to use for a
presentation.
• 20 minutes is the longest amount of time you should
speak.
• 30 point font is the smallest font size you should use
on your slides.

20. Design Template or Design theme
• Choose a design that is appropriate for the topic.
• A clean, straight-forward layout is ideal for business
presentations.
• Young students respond to presentations that are full of
color and contain a variety of shapes.

21. Electrifying Color Choices
• Good contrast with the background is
essential to make your text easy to read.
• Dark text on a light background is best.
• Dark backgrounds are very effective, if the
text is light.

22. Font Choices
• The font size should not be too small or too big.
• It should be easy to read from a distance.
• The font style chosen should be simple and easy to read.
Photos and Graphs
• Use photos, charts and diagrams to emphasize key points
of your presentation.

23. Animations
• Different animations create confusion for the audience as
to from which direction the text would appear. Thus
uniformity is preferred.
Order of Slides
• The information flow should be in proper order and thus
the slides.

24. Uses
of Advance
Audio-VisualAid
in a
Presentation

25. • The ability to listen can be developed best through the use of audio-
visual materials.
• It is generally accepted that the best learning takes place when the
greatest number of senses are stimulated.
• The use of devices or audio-visual materials will stimulate the
greatest number of senses.
• For this reason, good teachers have always used devices or audio-
visual materials. A device is any means, other than the subject-
matter to the learner.

26. Speaker’s impact

27. Purpose of Audio Visual aid
•Best motivation
•Clear image
•Save energy and time
•Capture attention
•Gain and hold interests
•Long term effect

28. Audio Aid
• The aid that involve the sense of hearing are called audio aids.
• It is the most dominant mode of instruction.
• For example: Speakers, Mp3 player, radio, tape recorder,
gramophones etc.

29. Visual Aid
• The aid which use the sense of vision are called visual aid.
• For example: such as a film, slide, or model, cameras,
photographs, recordings, flip charts.

30. Audiovisual Aids
•Training or educational materials directed at both
the sense of hearing and the sense of sight.

31. Sources of Audio-Visual Aid
•Lecture
•Television
•Film strips
•Computers
•Video tapes
•VCDs, DVDs, LCDs
•Overhead projectors

32. Thank
You