Welcome! New Partner Training<br />
Introductions<br />Name<br />Where were you born?<br />Where do you currently live?<br />Where do you currently work?<br /...
FIRST®<br />History.  1992, 28 teams, New Hampshire high-school gym.  2011, close to 250,000 young people, FIRST Champions...
FIRST Values<br />Gracious Professionalism TM<br />Away of doing things that encourages high-quality work and integrity, e...
FIRST® LEGO® League<br />The LEGO Group and FIRSTpartnered in 1998 to create FLL<br />Based on MINDSTORMS® NXT robotics<br...
FIRST® LEGO® League<br />Hands-on exploration of science and technology<br />Theme-based, theme changes each year<br />Kid...
Who is the FLL Operational Partner?<br />Provides vision, leadership and management <br />Embraces the mission and Core Va...
FLL New Partner Training<br />The Planning Committee<br />Dan Maggio<br />
Your FLL Planning Committee…<br />Is worth the time it takes to assemble<br />Helps the Partner run the program and/or the...
Planning Committee Makeup<br />Head Referee*<br />Liaison to  Regional FIRST Committee<br />Judge Advisor*<br />Administra...
Planning Committee MembersWhere do they come from?<br />Colleagues, Science Centers, Museums, K-12 Teachers, Higher Ed, Ot...
Planning Committee<br />For smaller regions, some roles can be combined <br />Larger regions need to distribute the tasks ...
Planning v. Tournament Committee<br />
Planning Committee Examples<br />Arizonahas an 18-member planning committee for FLL, <br /><ul><li>Regional tournament dir...
Key volunteers, such as our state Judge Advisor, Head Referee and Volunteer Coordinator.
The committee meets via teleconference year-round, but at least weekly during FLL season.
Key decisions are approved through the Planning Committee,</li></ul>Michiganhas a Planning Committee made up of smaller co...
Refereeing
Ambassadors (outreach and recruitment)
Coach Workshops
Tournaments
Tournament Registration
Web Presence
Teams
Jr.FLL</li></ul>Virginia/DC’s committee includes a Technology Director, Judge Advisor, Coach Advisor, Referee Advisor, Mar...
FLL New Partner Training<br />Team Recruitment & RetentionKathy Levine and Rebecca Parks<br />
Veteran Partner Presenters<br />Kathy LevineOhio Operational Partner, Wright Patterson Air Force Base, Educational Outreac...
Notes from Ohio<br />Ambassador Teams do demonstrations and outreach in their communities<br />Coach workshops hosted by l...
Notes from Alaska<br />April/May - ideal time for school outreach <br /><ul><li>Principals have end-of-year funds they hav...
Early summer, meetings for principals & superintendents</li></ul>Reaching under-served groups. <br /><ul><li>Not always in...
Targeted effort
Who is getting get grant money for outreach efforts
Meet with the program coordinator to present FIRST</li></ul>Vendor events - state fairs, music festivals, farmer's markets...
Great activity for a team</li></li></ul><li>Recruitment Presentation Tools<br />Teams sell the FLL program best<br />FIRST...
FLL New Partner Training<br />TournamentsLynn Crockett, Kathy Levine, Rebecca Parks, Colleen Shaver<br />
Tournament Committee Roles<br />Head Referee*<br />Jr.FLL<br />Judge Advisor*<br />Event Manager<br />Volunteer Coordinato...
Veteran Partners<br />Lynn CrockettSouthern California Operational Partner, LEGOLAND®<br />Kathy LevineOhio Operational Pa...
Tournament Experience? - Yes<br />Lynn and Colleen<br />How many teams do you expect to have?<br />How was your tournament...
FLL New Partner Training<br />CommunicationsDan Maggio, Kathy Levine, Jeff Rosen<br />
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New Partner Training presentation

  1. 1. Welcome! New Partner Training<br />
  2. 2.
  3. 3. Introductions<br />Name<br />Where were you born?<br />Where do you currently live?<br />Where do you currently work?<br />Something unique about yourself<br />In the event of a robot uprising, who is the first person you would call?<br />
  4. 4. FIRST®<br />History. 1992, 28 teams, New Hampshire high-school gym. 2011, close to 250,000 young people, FIRST Championship, Edward Jones Dome, St. Louis, Missouri.<br />Vision. "To transform our culture by creating a world where science and technology are celebrated and where young people dream of becoming science and technology leaders.“ - Dean Kamen, Founder<br />FIRST is a nonprofit organization made up of four programs:<br />FIRST® Robotics Competition (FRC®)FIRST® Tech Challenge (FTC®)FIRST® LEGO® League (FLL®)Junior FIRST® LEGO® League (Jr.FLL™)<br />
  5. 5. FIRST Values<br />Gracious Professionalism TM<br />Away of doing things that encourages high-quality work and integrity, emphasizes the value of others, and respects individuals and the community.<br />Coopertition TMCoopertition is displaying unqualified kindness and respect in the face of fierce competition. Coopertition is founded on the concept and a philosophy that teams can and should help and cooperate with each other even as they compete.<br />
  6. 6. FIRST® LEGO® League<br />The LEGO Group and FIRSTpartnered in 1998 to create FLL<br />Based on MINDSTORMS® NXT robotics<br />FIRST creates the program and designs the Challenge with experts, LEGO creates the product<br />In 2011, 19,800 teams expected worldwide<br />Volunteer-run program<br />Friendly competition, focus on the kids<br />
  7. 7. FIRST® LEGO® League<br />Hands-on exploration of science and technology<br />Theme-based, theme changes each year<br />Kids address REAL WORLD issues using creative problem solvingwhile learning life skills<br />Up to ten kids with at least one adult coach<br />Three main program components - Robot Game, Challenge Project, Core Values - define What We Do and How We Do It<br />Ages 9-14 in US and Canada, 9-16 outside of US and Canada<br />Say “FLL” not “LEGO League”<br />Say LEGO bricks, pieces and elements – not “LEGOs”<br />
  8. 8. Who is the FLL Operational Partner?<br />Provides vision, leadership and management <br />Embraces the mission and Core Values of FLL<br />Participates in the Partner community<br />Maintains quality standards on tournaments & administration<br />Can identify needed roles and delegate responsibilities<br />Has exceptional communication skills <br />Sets goals with FIRST & LEGO for growth and program direction<br />Offers a tournament experience for teams<br />Primary point of contact for FLL in their region<br />
  9. 9.
  10. 10. FLL New Partner Training<br />The Planning Committee<br />Dan Maggio<br />
  11. 11. Your FLL Planning Committee…<br />Is worth the time it takes to assemble<br />Helps the Partner run the program and/or the Championship Tournament<br />Is a group of dedicated, passionate key volunteers<br />Shares the workload<br />Leverages everyone’s expertise<br />Has members who are talented and knowledgeable about their position<br />
  12. 12. Planning Committee Makeup<br />Head Referee*<br />Liaison to Regional FIRST Committee<br />Judge Advisor*<br />Administrator - Liaison to FIRST or LEGO<br />Volunteer Coordinator<br />Operational <br />Partner<br />Jr.FLL Coordinator<br />Team Liaison<br />Qualifying TournamentLiaison<br />Fundraiser<br />Marketing & Education<br />PR & Media<br />* Should only serve in this role<br />
  13. 13. Planning Committee MembersWhere do they come from?<br />Colleagues, Science Centers, Museums, K-12 Teachers, Higher Ed, Other FIRST Activities, Local Businesses, Nonprofits with a similar mission, 4-H, Girl Scouts, Boy Scouts, College Students<br />Open House. Invite members from the above groups<br />Invite an FLL team if possible. If not, Skype one in with the help of a veteran Partner!<br />Promote FLL, explain your mission, layout the roles, ask for volunteers to join the cause<br />
  14. 14. Planning Committee<br />For smaller regions, some roles can be combined <br />Larger regions need to distribute the tasks and roles to make them manageable<br />The more you distribute the workload, the better and stronger your region will be<br />Initially, your Planning Committee may serve as the Tournament Committee<br />
  15. 15. Planning v. Tournament Committee<br />
  16. 16. Planning Committee Examples<br />Arizonahas an 18-member planning committee for FLL, <br /><ul><li>Regional tournament directors
  17. 17. Key volunteers, such as our state Judge Advisor, Head Referee and Volunteer Coordinator.
  18. 18. The committee meets via teleconference year-round, but at least weekly during FLL season.
  19. 19. Key decisions are approved through the Planning Committee,</li></ul>Michiganhas a Planning Committee made up of smaller committees handling <br /><ul><li>Judging
  20. 20. Refereeing
  21. 21. Ambassadors (outreach and recruitment)
  22. 22. Coach Workshops
  23. 23. Tournaments
  24. 24. Tournament Registration
  25. 25. Web Presence
  26. 26. Teams
  27. 27. Jr.FLL</li></ul>Virginia/DC’s committee includes a Technology Director, Judge Advisor, Coach Advisor, Referee Advisor, Marketing/Public Relations, Outreach, Volunteer Coordinator, Jr. FLL Advisor, Members-At-Large (4-H Outreach), FLL Administrator, FIRST Senior Mentors<br />
  28. 28. FLL New Partner Training<br />Team Recruitment & RetentionKathy Levine and Rebecca Parks<br />
  29. 29. Veteran Partner Presenters<br />Kathy LevineOhio Operational Partner, Wright Patterson Air Force Base, Educational Outreach<br />Rebecca ParksAlaska Operational Partner, Juneau Economic Development Council<br />
  30. 30. Notes from Ohio<br />Ambassador Teams do demonstrations and outreach in their communities<br />Coach workshops hosted by local tournament organizers and team robot programming workshopshosted by successful teams<br />FLL Kick Off Events includeactivities related to the Project, Robot Game, and Core Values; and more!<br />FLL Camps help jumpstart new teams<br />Quality tournament experiencescreate word-of-mouth program endorsements<br />
  31. 31. Notes from Alaska<br />April/May - ideal time for school outreach <br /><ul><li>Principals have end-of-year funds they have to spend
  32. 32. Early summer, meetings for principals & superintendents</li></ul>Reaching under-served groups. <br /><ul><li>Not always in the right communication circles
  33. 33. Targeted effort
  34. 34. Who is getting get grant money for outreach efforts
  35. 35. Meet with the program coordinator to present FIRST</li></ul>Vendor events - state fairs, music festivals, farmer's markets <br /><ul><li>Thousands of people in a short period of time
  36. 36. Great activity for a team</li></li></ul><li>Recruitment Presentation Tools<br />Teams sell the FLL program best<br />FIRST PowerPoint Presentation<br />FLL/Jr.FLL PowerPoint Presentation<br />Get in the Game on YouTube<br />An actual Field Setup Kit if one is available<br />LEGO NXT robot or kit<br />Body Forward Robot Missions video<br />Any number of YouTube videos showing the Robot Competition or Project Presentation <br />FLL Marketing Materials<br />Additional videos<br />Program Costs<br />15-30 minutes with items above, then time for Q & A<br />
  37. 37. FLL New Partner Training<br />TournamentsLynn Crockett, Kathy Levine, Rebecca Parks, Colleen Shaver<br />
  38. 38. Tournament Committee Roles<br />Head Referee*<br />Jr.FLL<br />Judge Advisor*<br />Event Manager<br />Volunteer Coordinator<br />Facilities Liaison<br />Food Manager<br />Team Liaison<br />Technical Director<br />Fundraiser<br />PR & Media<br />* Should only serve in this role<br />
  39. 39. Veteran Partners<br />Lynn CrockettSouthern California Operational Partner, LEGOLAND®<br />Kathy LevineOhio Operational Partner, Wright Patterson Air Force Base, Educational Outreach<br />Rebecca ParksAlaska Operational Partner, Juneau Economic Development Council<br />Colleen ShaverMassachusetts Operational Partner, WPI Robotics Resource Center<br />
  40. 40. Tournament Experience? - Yes<br />Lynn and Colleen<br />How many teams do you expect to have?<br />How was your tournament experience last year? <br />What are your immediate concerns for next season?<br />Improving your tournament experience<br />Are you close to needing qualifiers?<br />Tournament Experience? - No<br />Kathy and Rebecca<br />How many teams do you expect to have?<br />Getting Started<br />Tournament Committee<br />Head Ref and Judge Advisor<br />Choosing an Event Site<br />Tournament Prep Guide<br />
  41. 41. FLL New Partner Training<br />CommunicationsDan Maggio, Kathy Levine, Jeff Rosen<br />
  42. 42. Communications<br />Don’t underestimate the impact of communications<br />Communicate with … Teams/Coaches, Planning Committee, Tournament Committee, Volunteers, Qualifying Tournament Hosts, General Public, Media, FLL HQ, Regional FIRST Steering Committee<br />Who is in responsible for each?<br />Means of Communication? Web, surveys, phone calls, e-mails, mailings, face to face meetings<br />Websites are a powerful means of communications<br />Can occur all year long. Schedule in advance!<br />Comfortable with technology, organized and use a calendar!<br />
  43. 43. Communications Happen Throughout the Year<br />Planning CommitteeMonthly conference calls throughout the year<br />Qualifying Tournament HostsWeekly conference calls August to November<br />Championship Tournament CommitteeMonthly calls starting in June, then weekly in the month prior<br />Inquiries from the Public<br />Communications from FLL HQ<br />
  44. 44. Communications Model Example<br />
  45. 45. Veteran Partner Perspectives<br />Kathy LevineOhio Operational Partner, Wright Patterson Air Force Base, Educational Outreach <br />Jeff RosenGeorgia Operational Partner, Georgia Institute of Technology<br />
  46. 46.
  47. 47. FLL New Partner Training<br />Financial Model - Budget and Fundraising<br />Dan Maggio and Jeff Rosen<br />
  48. 48. Budget<br />Develop a comprehensive budget!<br />Activity: Give examples of budget items<br />This same exchange is necessary within your Planning Committee<br />Types of Expenses: Operating, Championship Tournament, Qualifying Tournament<br />A comprehensive list of possible tournament budget items available will be posted to the New Partner Resources space on the Wiki.<br />
  49. 49. Championship TournamentSample Budget Items<br />
  50. 50. General Operating Sample Budget Items<br />
  51. 51. Fundraising<br />Sources of funding? Foundations, companies, fund raisers, local philanthropic organizations, government grants, Rotary Club, Optimist Club, local business, etc.<br />Making contacts within organization – often, it is about who you know<br />Develop that relationship<br />Make a personal visit with a team<br />Sample letters of request<br />Activity: Name some specific sources in your community<br />
  52. 52. List Examples Within Your Community<br />
  53. 53. FLL New Partner Training<br />Resources<br />Dan Maggio<br />
  54. 54. FLL Partner Resources<br />People Resources<br /><ul><li>FLL Partner Network
  55. 55. FTC Partners
  56. 56. Regional Directors
  57. 57. Senior Mentors
  58. 58. FLL Staff</li></ul>Material Resources<br /><ul><li>Manuals
  59. 59. Marketing Materials
  60. 60. Websites
  61. 61. Handouts
  62. 62. Etc.</li></ul>One-stop resource page<br />https://firstlegoleague-newpartners.pbworks.com/w/page/40365284/List-of-Resources<br />
  63. 63. FLL New Partner Training<br />Volunteers<br />
  64. 64. Volunteers – The Heart of FLL<br />Mark Edelman, Northern California<br />Damian Garcia, New York – Finger Lakes<br />Laura Melnik, Florida<br />Zack Melnik, Florida<br />Cathy Swider, Oregon<br /><ul><li>Where doyou getyour volunteers?
  65. 65. What trainingdo you offer? Is it centralized? Web based?
  66. 66. Where do you use volunteers?
  67. 67. Who managesthe volunteers?
  68. 68. How do you recognizethem?</li>

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