2. Introduction:
FULLY COMPLIANT CONTRACT MANAGEMENT,
PAYROLL AND INVOICING SERVICES
Silverpay offer effective Contractor Management Solutions and back office services. Our aim is to make contractors happy,
as we strongly believe happy contractors = happy clients. We partner with our clients to help them succeed; many of our
clients are award winning recruiters.
Contractor Management is not just about payroll and invoicing, contractor care is equally important. That is why Silverpay
(Pty) Ltd are offering recruiters the opportunity to availability of our Contractor Care Program – It’s time to stand out from
the crowd!
FIVE REASONS TO CHOOSE SILVERPAY
Reduced costs & mitigated cost
100% compliant
streamlined tailored process
Payroll financing
Attractive Contractor Care Program
Contact our friendly staff today.
Silverpay is a proudly South African company. The company was established in 2012 as a contract management practice
serving the needs of independent contractors in need of invoicing, tax and payroll services.
We have since then grown into a advertising and administrative company as well, who helps the recruitment agencies as
well as private companies to advertise their vacancies/jobs on our website. With our database filled with quality CV’s of not
only contractors but overall job seekers and with over thousands of public views daily Silverpay (Pty) ltd is growing fast and
globally.
Silverpay isn’t your typical contractor management, advertising & Payroll Company. In fact it’s not your typical company at
all. We’re a team of enthusiasts who work hand in hand with Recruitment Agencies, Corporations and Contractors to provide
the professional administrative services they need to maintain efficient, compliant operations.
Our company has built its reputation on trust, integrity and transparency. Silverpay have since evolved into a key player
within the sector.
We are determined to ensure continued growth and success, our aim is to continue partnering with our clients in their
endeavours and efforts to optimise their returns. The combined practical experience and long track record of Silverpay
makes us force to be reckoned with.
3. We have an excellent team of professionals working in our company who is dedicated to great service, hard work and
keeping our clients happy.
We understand that having an excellent product and delivering this seamlessly is simply not enough. We pride ourselves
on our work ethics, culture and the staff we select to work within our company. We adapt quickly and efficiently to changes
in tax and migration legislation as well as the business climate.
4. What we offer to Recruitment Agencies & Corporate Companies:
Reasons to choose Silverpay:
Local & International Contractors
We have an existing database of qualified expats/contractors always looking for new contracts/projects or missions. We can
assist the agencies with finding the right candidate for the position advertised with no costs.
We also assist the agencies with work permits and visa’s for international contractors who wants to enter the African and
South African market.
CV Database:
We also have an existing database filled with CV’s of all occupations of over 20 000+ CV’s. If you choose Silverpay (Pty)
Ltd, you will not only get access to the CV’s of your choice but our team of dedicated staff will help scan through the
CV’s to avoid all the unsuccessful CV’s and spam and make sure you get the correct and updated CV’s of the position you
advertised and require, AT NO EXTRA COST.
Payroll for contractors and temporary employees
We take the risk of employing the contractors as well as temporary employees, we payroll them as well as dealing with all
the legal aspects regarding their employment, for example: retrenchments and unfair dismissals etc.
Assisting agencies with our database in resourcing the right candidate for new job opportunities advertised
we have an existing database from local to international contractors to temporary staff to permanent employees.
We have the most affordable online packages available to post vacancies/jobs on our website, this package will also include
that we at Silverpay source the CV’s according to the position advertised to make the search faster and effortlessly easy and
quick.
What makes us different than “Recruitment Company” & jobsite?
1. We take the hassle out of searching and scanning through all the unsuccessful CV’s.
2. No more spam messages and emails.
3. You will only receive the correct successful and detailed CV’s for the position advertised.
4. Nobody can beat our ridiculously affordable online packages.
5. Company brand with logo.
5. What we offer our Contractors:
Visa and work permit applications
We offer you the contractor the complete solution regarding your visa and work permit. We are with you from the beginning
until the end. We will support you with all the relative documents to make your process quicker and pain less.
Payroll in Countries that needs to be pay rolled
We assist you as the contractor with all your payments after all deductions. We would look into methods that have more
benefits for you as a contractor. We assist contractors with the African sector and make sure they are fully compliant in all
matters.
Assisting with all contracts
Our contractors will be employed by Silverpay and we will make sure the contractor receives all the benefits we can offer.
All the legal requirements will be done by Silverpay as well as all the unnecessary admin and stress. Our contractors can
now make sure they can concentrate on the tasks in hand.
We look after all your administration.
You get the most from your contract income and more time to put your feet up.
Silverpay (Pty) ltd will look after the annoying administrative hassles involved in contracting.
We will:
Raise all your invoices.
Pay you promptly.
Do your tax return.
Set up and handle all contracts and legal documents.
Chase your outstanding invoices & monies due.
Take care of your tax liabilities.
Looking for new contracts when contract expires
When the contractor’s projects expires we will help the contractor in searching for a new project/mission so he would still be
able to work in the country that he wants. We will contact all our relative parties and work closely with our contacts to make
sure the contractor finds a new mission/project/contract as soon as possible and to avoid loss of income. Notifications off all
new contracts in specific job description will be send directly to the contractor that he can make his own calculated decision.
6. What we offer to Expats:
South Africa
We provide visa and work permits under the new legislation of South Africa. We do critical skills checks, assist the
contractor with all the relevant documents.
Africa
We at Silverpay assist you in the most of the African countries, we also do work permits and visas in selected African
countries.
If we can’t assist you in the country of your choice we will find solutions.
Payroll
We do payroll for major companies, small companies, individuals and independent contractors.
With our affordable services and personal assistance we make life easier.
Our services include:
1. Annual tax returns
2. Monthly tax payments
3. ERP 5
4. Tax Benefits
5. Tax optimisation
7. Testimonials: Hear what our clients have to say…
“Silverpay provides excellent service handling my payroll for the past 5 years. The staff is very knowledgeable and
professional. They respond to our questions in a timely manner and provide accurate answers. I would like to express my
gratitude for the excellent services that Silverpay provides and I highly recommend Silverpay to anyone that is looking for a
professional payroll service with personnel touch.” – Razlee Bin Abrahim | Huawei Consultant
“…SilverPay delivers its service with efficiency. What they say is what you get even much better. I always get my salary on
time with the highest degree of accuracy! ” – Alan Chiwaridzo|Independent Contractor
“I have been working with Silverpay since 2010. They have a very knowledgeable team who are prompt and driven
towards high level of service delivery. Andre possess exceptional leadership and mentoring qualities. I have reached out to
him on multiple occasions with regards to expert advice and have always been satisfied. Thank you Andre and the team at
Silverpay for your continued support.” – Nikhil K | Sr. Business Analyst
“Silverpay made the transition to my new overseas employer both seamless and effortless. I can confidently recommend
Silverpay for all your contract management, payroll and invoicing services given their professional approach and strong
focus on client service.” – Adrian Bertrand | Head of Africa, Networks & Global Outreach Principles for Responsible
Investment (PRI)
“Silverpay provides us with the assurance that we are abiding by local market legal requirements and gives employees the
benefit of the protection and security afforded by having an employee status in their national jurisdiction, as well as greatly
simplifying their tax affairs. We have found the service easy to engage with and responsive to our queries.” – Craig
Fergusson | Associate Director, Human Resources, Unipro
“I would like to take this opportunity to express our satisfaction with the standard of service, offered to us by qualified and
efficient team of SILVERPAY (PTY) LTD. This is the company with high integrity and strong traditional, values focusing on
providing the outmost levels of customer satisfaction. We would gladly recommend SILVERPAY (PTY) LTD to anyone
asking for reference. Yours faithfully.” – Pepito Santocildes | Huawei Consultant
“SilverPay is one of the few companies that respect their clients and abide by all laws and commitments with them, it is
also one of the largest companies in the field of payments companies and salaries in the field of petroleum and it has
thousands of contractors around the world so, i advise all who are looking for a commitment circumstance and
organization to deal with this company.” Omar Abdalla | Reservoir Engineer (Independent Contractor)
8. The Pros and Cons of Hiring: Employee vs. Independent
Contractor:
As a small business owner you will need to determine whether to hire full time employees or use independent
contractors. Don’t make the mistake of thinking they are basically the same thing. They aren’t.
Although you pay both kinds of workers to do tasks for you, they are not viewed the same by the IRS. And if the IRS
suspects that you are not classifying your workers correctly, they might audit you.
The IRS defines independent contractors in this way: “The general rule is that an individual is an independent
contractor if the payer has the right to control or direct only the result of the work and not what will be done and how it
will be done.”
So, if you own a restaurant and hire two waiters, they would be employees. However, if you contracted a local
handyman to come in as needed to fix anything minor that breaks in your restaurant, they would be an independent
contractor even if you pay them hourly. The waiters show up to your place of business and work under you, while the
handyman has his own business and simply shows up and fixes things his or her way.
There are pros and cons to hiring full time employees and independent contractors. Most small business owners wish
to avoid the added overhead of having a slew of employees, but some don’t have a choice. You’ll need to evaluate
your situation to determine what is best for you.
9. Advantages to hiring full time employees:
When you hire full time employees, they will work for you thirty or more hours a week (fewer hours makes
them part-time) and will usually have a long-term commitment to you and your business. The advantages to
this type of relationship for you, the employer, are:
These employees will feel pride in their position in your company. Most people want the security of a job, but they also want to
feel the satisfaction of working for a company that they can call home. They want to feel that they are an important part of the
team. If you give them that, they may go the extra mile.
The hourly wage for a full time employee is often much less, because they have job security. If you were to hire out for the
same work with a freelancer, you can often expect to pay quite a bit more.
You don’t need to scramble to find help when your workload increases. If you only rely on independent contractors and need
urgent help, your favorite freelancer might be booked. Or it might cost you a lot more to hire one last minute.
You don’t have to wear all the hats of your business yourself. Instead you can delegate tasks permanently to others. This
frees up your time to do the tasks best suited for you.
You don’t need to continually train staff on how you like things done. Your employees know you and can do the work without
the need for continual direction.
If you want to take a vacation, you can be assured that someone is holding down the fort for you in your absence.
10. Disadvantages to hiring full time employees
As you consider whether you want to hire full time employees, you’ll need to consider the downside as well.
There are certain requirements that come with having employees:
Although it isn’t mandatory, most full time employees expect benefits, like health care and vacation time. As you interview
potential candidates, they will most likely be interviewing with other companies as well, who offer such benefits.
You’ll need to pay their salaries like clockwork, even if your business has a lull. In order to cover their paychecks, you’ll need
to have a reserve of money in your bank account.
You’ll have specific payroll paperwork that is legally required. Along with this, you’ll need to withhold your employees’ taxes,
social security, and Medicare.
You are responsible for your employees’ training and professional licensing requirements. These vary from state to state.
11. Advantages of hiring independent contractors:
Small business owners usually prefer to hire freelance workers for jobs when they need help. There are
distinct advantages to sticking only to independent contractors:
Although you usually pay more per job or per hour, you will most likely save money overall since you aren’t required to pay
them any benefits and do not need to commit to a salary.
You have greater flexibility. When you work with an independent contractor and it isn’t a good match, you simply don’t hire
them again. When you have an employee that doesn’t work out, you may need to fire them, which isn’t always easy.
You can hire the right person for the task needed, contracting someone with a specialized service. They often have many
years of experience, so you don’t need to train them.
They are responsible for their own permits and professional licenses.
12. Disadvantages of hiring independent contractors:
While hiring independent contractors has many advantages, there are some drawbacks as well:
You lose some control over how tasks are preformed, because you can’t closely monitor their work. You can guide them, but
usually they aren’t on site and will run their business their way.
They are hired short term, so you might not get the same worker for the next project. They usually operate on a first term, first
serve basis.
They have no sense of company loyalty, but are a hired gun for one specific job. They are not part of your staff.
They will not promote your brand, but their own. Their work is done under their business name, with their logos, etc.
All copyrights will be owned by the independent contractor, unless you draft an agreement stating otherwise.
13. Why companies employ IT & other contractors:
Permanent IT and some other workers are not necessarily cheaper…
And despite many contractor beliefs to the contrary, the tendency for companies to avoid contract staff is not always about
cost.
When a permanent employee is taken on there are lifetime costs to be considered, not simply the salary:
• Gross salary
• Employees national insurance
• Office space
• Expenses
• Subsidies (coffee, meals, social events)
• Sick pay
• Holiday pay
• Maternity pay
• Pension contributions
• Administration
• Training
• Notice period
• Possible redundancy pay
Totting up the costs, even if a contractor is paid two or three times the permanent staff salary, it might still be good value
for the company. The contractor benefits by being in control of his or her own costs – at the risk price of losing a position
without notice – and the company benefits by having a well-defined price, no long-tail costs to consider, and being able to
hire and fire at will.
14. Bottom line:
When deciding between outside help and internal staff increases, always keep in mind the additional costs
associated with the hiring of employees, and the higher costs of employing a contractor in the long term.
Once the cost factor is weighted, remember the intangibles, like flexibility and loyalty, to the organization.
To date, our placement ratio is 40 | 60, permanent versus contract placements.
Contracting excels when there is a specific, once-off project, with firm timelines. Similarly, if there is unlikely
to be any post-project work requirements, then it certainly makes sense to hire a contractor.
On the other hand, well-selected permanent employees frequently prove to be more reliable, work harder
and offer a higher degree of commitment to the organization.
Whether you choose to hire a full-time employee or an independent contractor, remember, it all comes
down to finding the right people who “fit” your organization.
Contact us with your specific requirements, to see how Silverpay (Pty) Ltd can help you.
15. Last Word:
We thank you for your time and your interest in our company. We are
looking forward to future business and welcoming you as a new client
on board to Silverpay (Pty) Ltd.
If you do however, have any more questions or enquiries please do not
hesitate to contact us.
Office: (021) – 981 8885
Email: andre@silverpay.co.za
eloise@silverpay.co.za
payroll@silverpay.co.za
