The Heritage Lottery Fund (HLF) allocates lottery funding to heritage projects in the UK. It has awarded over £6.9 billion to more than 39,000 projects since 1994. As a non-departmental public body, HLF operates independently while reporting to Parliament through the Department for Digital, Culture, Media and Sport. HLF supports a wide range of heritage projects focused on conservation, education, and encouraging public engagement with heritage sites and traditions.

1. Job information pack
Senior Finance Officer
London SW1
About the Heritage Lottery Fund
Introduction
The Heritage Lottery Fund (HLF) was set up by Parliament in 1994 to give grants to a wide range of
projects involving the local, regional and national heritage of the United Kingdom. We distribute a share
of the money raised by the National Lottery for Good Causes.
We allocate grants to projects in England, Northern Ireland, Scotland and Wales and since 1994, the
HLF has awarded £6.9 billion to more than 39,000 projects across the UK.
We are officially known as a ‘non-departmental public body’. This means that, although we are not a
government department, the Secretary of State for Culture, Media and Sport issues financial directions
to us and we report to Parliament through the department. Our decisions about individual applications
and policies are entirely independent.
HLF is administered by the Trustees of the National Heritage Memorial Fund (NHMF) which separately
allocates grants to our national heritage, acting as a fund of ‘last resort’.
What do we do?
The Heritage Lottery Fund is the UK’s leading funder of our diverse heritage and the only heritage
organisation that operates both across England, Northern Ireland, Scotland and Wales, and funds the
entire spread of heritage – including buildings, museums, natural heritage and the heritage of cultural
traditions and memories.
Our strategic framework for 2013-2018 sets our plans to deliver long term and sustainable benefits in
response to the emerging needs of the heritage sector. We describe the difference we want to make for
heritage, people and communities through a set of outcomes. These outcomes reflect the full range of
what we want to achieve and are drawn directly from our research into what HLF-funded projects have
actually delivered. For more about out outcomes see:
www.hlf.org.uk/HowToApply/Pages/Outcomes.aspx
We aim to support work designed to care for heritage and to help people to experience and enjoy it, e.g.:
 Improving the management and sustainability of heritage.
 Creating opportunities for people to learn about their heritage.
 Building repairs and conservation work.
 Encouraging more and a wider range of people to engage with heritage - especially people from
communities who have not been involved in heritage before.
 Buying items, land or buildings which are important to our heritage.
Fast facts about HLF
 Over £36m has been awarded to almost 1,500 community heritage projects
 Nearly £4.5bn of Lottery funding has been awarded to more than 18,000 historic buildings,
preserving them for future generations
 Almost half a billion pounds has been awarded to over 1,000 projects involving industrial, maritime
and transport heritage
 More than 3,100 land and biodiversity projects have received over £1.4bn
 More than 1,100 museums and galleries have seen an investment of more than £1.8bn
 £590 million has been used to conserve our natural heritage, with over 72,000 hectares of land
bought and restored
 Over £770 million has been put towards regenerating the UK’s historic public parks
For further information please visit our web site: www.hlf.org.uk

2. Job description
SENIOR FINANCE OFFICER
Contract: Permanent Full Time
Hours: 40 – inclusive of unpaid lunch breaks
Location: London SW1
Reporting to: Head of Finance
HLF Grade: Grade D
Salary: £31,207- £41,432
Job purpose
To assist the Finance team in delivering an exceptional service to the organisation and helping to
maintain good relationships with DCMS - Department of Culture, Media and Sport, grantees and
suppliers.
Key tasks and responsibilities
The job holder will report to the Head of Finance and will be primarily responsible for the following:
Management Accounting:
 Maintaining the process costing model and providing guidance and training on its implications for
the rest of the organisation;
 Maintaining the staff resourcing model;
 Cost benchmarking and other cost data management including liaison with other Lottery
Distributors and DCMS/Cabinet Office and,
 Cost and financial data point of contact for all HLF.
Financial Accounting:
 Preparation of the statutory accounts for both NHMF and its Lottery-distribution activities;
 Preparation of DCMS consolidation schedules and liaison with DCMS about their content. This
will involve maintaining spreadsheets throughout the year to generate year-end data (for
example, intra-public sector grant transactions and balances);
 Updating and maintaining GEMS (grant management system) in-house software reports and
providing training thereon;
 Overseeing the payroll function including the preparation of a payroll budget and statistics;
 Preparation and submission of the monthly grant-in-aid drawdown including maintaining the
grant-in-aid cash flow;
 Ensuring the timely payment of duly authorised grants
 Managing the Finance department input into the integration of financial systems project
Staff Management:
 Disaster recovery – ensuring that Finance is prepared for a disaster, including keeping our
records and equipment up to date;
 Assisting with investigation of fraud allegations;
 Management and direction of staff reporting to the job holder;
 Conducting staff performance appraisal meetings and,
 Undertaking such other duties as may be reasonably required - this is a new role and there will
no doubt be a requirement for changes to made in the early months

3. Person Specification [guidance to applicants: when completing your application, you must
demonstrate, fully but concisely, how you meet the essential criteria listed below:]
 Qualified CCAB, CIMA or equivalent
 Proven skill and experience in accounts related matters
 Careful and disciplined approach to work
 Ability to work as a member of a team
 Able to react quickly and helpfully to members of other sections of the Fund
 Computer literate with good Excel and spreadsheet skills, including creation of formulae/use of
macros
 Demonstrable understanding and commitment to equality and diversity to support the corporate
objective on enhancing equality and diversity in grant giving, governance and the workforce
 Occasional travel, site visits and overnight stays may be necessary.
Note on NHMF/HLF job descriptions: these are a guide to the contents of the job and the skills and
experience required. Job content may change over time, and post holders are normally consulted about
any significant changes. Our job descriptions are not part of the contract of employment.
We are fully committed to the provision of equal access and opportunity, both through the lottery funds
we distribute and as an employer. Applications are particularly welcome from people from black, asian
and minority ethnic communities who are currently under-represented in our organisation. We appoint
solely on the basis of ability. We guarantee to interview all applicants with a disability who appear to
meet the criteria for these appointments.
As a double tick user we are committed to interviewing all applicants with a disability that meet
our minimum requirements

4. Grade D
The definitions are based on a performance that is effective, where appropriate; priorities should be
included by the reporting officer.
1. Staff Management
(where applicable)
Ensures the person(s) being managed understands their role in
the team and sets and monitors achievement of clear objectives.
Gives regular and constructive feedback on performance and
gives coaching as needed. Tackles performance and conduct
issues promptly and effectively. Completes staff appraisals fairly
and on time.
2. Resource
Management
Plans and manages human, financial and other in-house
resources and, where appropriate, external resources and
suppliers effectively, efficiently and economically, within
organisational constraints.
3. Team Working Recognises own position as part of a team (including where
appropriate ad hoc teams such as practice groups) and plays a
full and co-operative role. Participates in team meetings and
actively contributes to the formulation and achievement of team
goals, and team decisions.
4. Problem solving &
Forward thinking
Understands the strategic planning processes and where
appropriate is capable of contributing to the process.
Thinks ahead, identifying options and communicates suggestions
for any improvement or change, putting forward well researched
and sound recommendations without unnecessary delay
5. Negotiating and
influencing
Effectively influences others and where necessary negotiates a
settlement that is appropriate to the Fund’s needs, often as the
Fund’s only representative.
6. Customer care Demonstrates a thorough awareness of the needs of customers
both internal and external eg. applicants, grantees, suppliers.
Develops and maintains systems to meet those needs. Builds
rapport and establishes effective relationships with all customers.
7. Work Output &
Quality
Produces accurate, high quality work to agreed/published
standards, following all relevant procedures, consistent with the
tasks in hand and the time available. Plans and organises own
workload to reflect priorities, where necessary in consultation with
line manager. Able to work to tight deadlines where necessary.
Able to work on several tasks/cases at the same time. Work
frequently demonstrates creativity and adaptability.
8. Acceptance of
Responsibility
Actively seeks personal responsibility. Needs minimal supervision
and actively takes initiative to resolve problems effectively.
Where applicable, takes initiative in dealing with applicant &
grantee queries or concerns promptly & effectively.
9. Oral
Communication
Communicates clearly and effectively. Presents information and
ideas lucidly and authoritatively (face to face or to an audience)
so as to represent self and NHMF positively and confidently in all
situations.
10. Written
Communication
Produces well-written material in a style appropriate to the reader
that is well researched, concise and states the case logically,
accurately and persuasively, with clearly articulated key points
and recommendations.
11. Numerical Ability Comfortable with and capable of analysing and interpreting
complex financial and other data. Produces numerically accurate
work.
12. Knowledge and
skills (including
professional skills)
Develops and applies a range of skills and knowledge to the
benefit of the Fund (IT, administrative, professional, project
management, technical aspects of case work etc). Has an

5. awareness of and takes account of work in other areas of the
Fund and where appropriate related organisations.
Salary
The posts attract a salary that is on a range from £31,207- £41,432 All salary increases are performance
related.
PENSION
Eligible employees will be entitled to a Civil Service Pension. Further information is available at
http://www.civilservicepensionscheme.org.uk/
HOURS AND LEAVE
For a full time role, employees will normally work a 5 day week of 40 hours, including one hour for lunch
which is unpaid.
Annual leave of 26 days, rising to 31 days after 5 years’ reckonable service, is provided in
addition to statutory holidays and 1.5 ‘privilege days’ each year.
Hours for part time posts will be pro-rata based on a 35 hour (net) working week. Annual leave and
entitlement to Bank Holidays are also calculated on pro-rata basis.
SPECIAL LEAVE
The NHMF allows paid and unpaid special leave in specified circumstances detailed in our staff
handbook.
SALARY ADVANCE
An interest free advance is offered to all members of staff who have completed their probationary period
to cover the cost of the purchase of an annual season ticket or purchase of a bicycle. There is also the
option for an advance to cover the first month’s rent deposit on a flat/house. The sum advanced will be
repaid by regular deduction from salary.
CYCLE TO WORK SCHEME
As part of the government’s 'Cycle to work guarantee', the NHMF is able to hire out cycles and cyclists'
safety equipment to employees as a tax-free benefit. Employees choose the bike and safety accessories
needed and the NHMF will hire the equipment to the employee through salary sacrifice reductions for a
minimum 12 month period. This can save employees up to 40% on the retail price.
TRAINING
The NHMF is fully committed to training and is an accredited Investor in People. We attach particular
importance to induction and familiarisation training for new staff. All employees have access to a wide
range of training opportunities. After a qualifying period, financial support may also be available for
professional qualifications relevant to the NHMF's work.
BENENDEN HEALTHCARE
Employees are eligible to join Benenden Healthcare. Benenden can offer affordable healthcare which
works alongside and not in competition with the NHS. It is a low cost, high-benefit plan which offers a
flexible range of treatment for you and your family.
GYM MEMBERSHIP AND HEALTH SCREENING
After three months’ service the NHMF will offer up to £50 per month (paid through payroll) for gym
membership and after one year there is also the option of a health screen.
CHILDCARE VOUCHER SCHEME
The NHMF operates the 'Computershare Voucher Services' Childcare Voucher scheme. By purchasing
vouchers via their monthly salary, up to a specified limit, employees receive a tax and National Insurance
saving on that part of their salary.

6. SELECTION
The candidates who appear from the information available to be best suited for the post will be invited to
interview. It is important, therefore, that your application gives a full, but concise, description of the
nature, extent and level of the responsibilities you have held.
The NHMF is fully committed to the provision of equal access and opportunity both through the lottery
funds which we distribute and as an employer.
As users of the disability symbol we guarantee to interview all disabled applicants who meet the
minimum essential criteria for this vacancy.
EQUAL OPPORTUNITIES
The NHMF is an equal opportunities employer. We do not discriminate against staff or eligible
applicants. We’ll judge you on your abilities and nothing else.
The NHMF will always endeavour to make reasonable adjustments for disabled staff.