Websites in the frame of the OpenArch project

1. Websites in the frame of the
OpenArch project
WP7- Communication and Dissemination
Magdalena A. Zielińska
EXARC
12 April 2012

2. 2
Main Target Groups:
TG 1 The OpenArch partners
TG 2 Other museums and professionals
TG 3 Public
Websites:
TG 1 OpenArch.eu
TG 2 EXARC.net (all 4 sub websites)
TG 3 OpenArchaeology.info

3. OpenArch.eu
3
1. Basic information about the
project, mentioning all the
activities and products.
2. Mainly for the Partners.
3. Open to all, you can see what
others do
4. Every item you will add exists out
of fields, required for our EU
reporting.
Without your input, the MT
cannot make the final reports.
5. Remember about Press
Releases etc!
6. In ONCAT, you can link to the
content you add here.

4. OpenArch.eu
4
Three main methods (as
mentioned in the application) to
achieve the objectives of OpenArch:
1.Meetings and Workshops
a) technical information (program)
Responsible: EXARC
b) report (Work Package Activity)
Responsible: each Partner
2.Staff Exchanges
Responsible: CI Calafell, each
partner for their own entries (Staff
Exchange Report)
3.Experimental Actions
Responsible: all Partners involved
(Work Package Activity, option
“Experimental Actions”)

5. OpenArch.eu
5
1. Meetings and Workshops
a) technical information: list of all
meetings, program (with short intro),
registration form, travel and
accommodation. When the meeting is
over, only the page with program will
stay on the OpenArch website.
Responsible: EXARC
partner needs to deliver all the info

6. OpenArch.eu
6
1. Meetings and Workshops
a) technical information: list of all
meetings, program (with short intro),
registration form, travel and
accommodation. When the meeting is
over, only the page with program will
stay on the OpenArch website.
Responsible: EXARC
partner needs to deliver all the info
b) Work Package Activity: report with
images, related files (for ex PDF with
participants, presentations), Press
Releases, Press Clippings
Responsible: each Partner

7. OpenArch.eu
7
2. Staff Exchanges
a) technical information: procedure,
wishes, application form, Survey for
“after the visit”
Responsible: CI Calafell and
Archeon

8. OpenArch.eu
8
2. Staff Exchanges
a) technical information: procedure,
wishes, application form, Survey for
“after the visit”
Responsible: CI Calafell and
Archeon
b) list of all Staff Exchanges, with for
each a separate report with images,
Press Releases, Press Clippings,
links etc.
Responsible: CI Calafell, each
partner for their own entries (Staff
Exchange Report)

9. OpenArch.eu
9
3. Experimental Actions
list of all, with each time a separate
report with images, Press Releases,
Press Clippings, links etc.
Experimental actions are part of the
Work Package Activities.
Responsible: Exeter and Kierikki,
each partner for their own entries
(Work Package Activity, option
“Experimental Actions”)

10. OpenArch.eu
10
However… what is important for
EU are Activities and Products.
Work Package Activities and
Work Package Products,
this is a place to add all your
OpenArch related activities and
products, with exception of Staff
Exchanges.
On the page with Activities and
Products you can see all
activities including staff
exchanges. You can sort them by
year, partner or kind.

11. OpenArch.eu
11
However… what is important for
EU are Activities and Products.
All products and activities done
within the OpenArch project (own
and EU money) need to be listed.
You will link to it from ONCAT.
We have a list with all WPs and…
under each WP you will get to
see a list with the entries:
activities and products.
You can add information to all
WPs, not just YOURS.

12. OpenArch.eu
12
History
Based on your entries and
developments in the Project,
the Community Manager will
create short stories for History.
Those entries are also published
on EXARC’s websites (main and
Projects). This will stay on
EXARC website even when
OpenArch will be over.

13. OpenArch.eu
13
Members
All Partners in OpenArch are shown
on a page with a Google map.
Member Page (Inst)
a) standard info: open since, member
EXARC / ICOM, image, text, country,
eras, tags, roles, visitors, address,
website, Google map
b) extra options:
•Member Resources with images, files
and links (added by members)
•Own events (added by members)
•Own adverts (added by members)
•Some Bibliography titles which are
characteristic for this partner
•Up to 4 “people behind” with image,
email, function, short bio
•Own promotion videos

14. OpenArch.eu
14
Members - Events
The events you add will show on your
Member page (for Inst. Members only)
Each event exists of a description,
date and preferably an image. The
best events will be promoted to the
header of OpenArchaeology.info
If you have more events you will get a
page just with your events.

15. OpenArch.eu
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Members - Video
The videos with your promotional
material will be posted by EXARC and
connected to your page.
Please send us links to Youtube we
can use.

16. OpenArch.eu
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Resources
•Images from Members
•Videos from Venues
•Press Releases
•Press Clippings

17. OpenArch.eu
17
Members Only Section
Includes information for
•members,
•board and
•specifically for OpenArch partners.
There you will find documents, but
also Corporate Identity files, and
logos.
Check also the page with all the
manuals on how to add content to
the websites.
That section is only visible if you are
logged in (not just on OpenArch.eu…)

18. OpenArch.eu
18
Add Content
Depending on who you are – you will
see different options. Most common
for OpenArch Partners are:
•Ancient Crafts Advert,
•Event for Public,
•Staff Exchange Report,
•Work Package Activity,
•Work Package Product
In the Members Only section you will
find some manuals about how to add
the content. Please read those first
before you call / email Roeland or
Magda.

19. OpenArch.eu
19
Add Content
Although the limit is here and there
high (8 MB), please do not upload
images over 500 kb, it saves your time
and our server space.
Please remember to check
“Experimental Actions” option under
Work Package Activity, if your item fits
the requirements.
In the Members Only section you will
find some manuals about how to add
the content. Please read those first
before you call / email Roeland or
Magda.

20. OpenArch.eu
20
Add Content
Member Resources with:
•images,
•files and
•links
Will show on:
•your Member Page (Inst.)
•In the Resources under
“Images of Members”
In the Members Only section you will
find some manuals about how to add
the content. Please read those first
before you call / email Roeland or
Magda.

21. Open Archaeology
21
The website for public, introducing
AOAMs and Archaeology.
It exists of:
1.Venues
2.Events
3.EXARC JOURNAL Articles
4.Bibliography
5.Resources
6.FAQ
7.Open Archaeology Newsletter

22. Open Archaeology
22
On the homepage in the header we
feature 10 venues, events and articles.
Each time a different set.
The website for public, introducing
AOAMs and Archaeology.
It exists of:
1.Venues
2.Events
3.EXARC JOURNAL Articles
4.Bibliography
5.Resources
6.FAQ
7.Open Archaeology Newsletter

23. Open Archaeology
23
1. Venues
… almost 300, incl 75 Members of
EXARC. You can search on the
Gmap, using different filters. Members
are introduced here with their
extended page, while other have just
basic info:
•open since,
•member EXARC / ICOM,
•image,
•text,
•country,
•eras,
•tags,
•roles,
•address,
•website,
•Google map

24. Open Archaeology
24
2. Events
A selection is shown on the homepage
(header and content).
All together are on the event page.
Also here a good sorting possibility.

25. Open Archaeology
25
3. EXARC JOURNAL Articles
… presented in sections.
New articles from Mixed Matters are
coming weekly, while new articles on
AOAM and EA only 3 times a year
bundled in issues.
The last ones, are only for Members,
you need to log in to see them.

26. Open Archaeology
26
4. Bibliography
With over 10,000 items we can be
called the leading Bibliography on line.
Open to all, no restriction (also about
copying…).
Many options to search, a really good
tool for students, authors and others
interested.

27. Open Archaeology
27
5. Resources
… exists of :
•Images of the Members (which
Members added),
•Images which belong to Crafts
manuals (thematic),
•Promotion Videos,
•Manuals on Crafts (Archeon and
EXARC are working on it) and
•Glossary (Hunebedcentrum).
The last two are paid by Grundtvig
Zeitgeist.

28. Open Archaeology
28
6. FAQ
Those questions of the visitors (over
200) were collected by EXARC during
the Culture 2000 Delphi Project 2004-
2005.
Some questions are from the partners
who joined the project, others from
members who wanted to participate.
In most cases questions are in two
languages: English and Native.
With a special filter you can search
through them.

29. Open Archaeology
29
7. Open Archaeology
Newsletter
First one to be sent in May to all the
Venues mentioned, free to
subscribe. With news about AOAM,
interesting articles published in
Journal, Tips on Events and
Adverts.

30. Marketplace
30
A place to advertise, for Inst. and
Individual Members. They can offer
their goods or services. Also if you
look for something you can post that
on
Our Marketplace.
The base for it is the Ancient Craft
Network (Grundtvig Didarchtik), with
the possibility for the Craftsmen to
advertise themselves, but it can be
used as well by our Inst. Members.
It will be only accessed through
EXARC website, as there we get our
main target group for that content.
The adverts also show on the
members pages.

31. EXARC JOURNAL
31
With our Journal on line, we have set
high standards.
New issues with approximately 20
articles appear 3 times a year
(January, May, September).
Some articles for all, some
for Members ONLY.
In between on almost weekly base,
new Mixed Matters articles are
published (open to all).
We are promoting each and every
article through different Social Media.
We are also sending an EXARC
newsletter when a new issue is out.

32. EXARC JOURNAL
32
Since we started with Journal on Line
(end of December 2011) we have
placed 57 articles.
By the end of 2012 we should have
about 100 articles on line.
Our Journal on Line will be advertised
in ICOM newsletter.
We are giving free login for 2 months
to about 30,000 ICOM members.
What will happen we do not know…

33. Visitors numbers
33
The visits to our websites have increased
by 350% since December 2011.
We had to upgrade our hosting 3 times last weeks, as what
we had was not enough to keep up with all the visitors.
We got in the first three months of 2012 as many
new Members in EXARC, as we normally have in a year.

34. Visitors numbers
34
So it is working!
EXARC.net and EXARC JOURNAL are proving to be
excellent tools to reach more museums and people
interested in Archaeology, as well as Museum
organisations (ICOM).
And with Open Archaeology we also target another
important group.

35. IT WORKS - Portal
35
Because we form a Portal of different websites we can offer better
information focused on our Target Groups.
That seems to be one of the winning formula.
The information is shared throughout websites for example:
1.Your Member page on EXARC – Members, is the same as you presentation on
OpenArch website and Open Archaeology.
2.The events shown on Open Archaeology, are also on EXARC website.
3.JOURNAL articles can be viewed and on JOURNAL website and Open Archaeology.
4.Bibliography (over 10,000 titles) is linked to JOURNAL articles as well as Members
pages.
5.The images which are under Members Pages, are also cumulated together in the
Resources
6.All events and adverts, added by Partners also show on your partner page.
7.All History show on EXARC, depending on the subject, also shows on other websites.
8.Press Releases and Press Clippings which you will add with different entries, will also be
cumulated together under Resources.

36. IT WORKS –
SOLR and filters
36
We have created a powerful
means to allow the website to
be efficient.
As it is not just about having
a product but also about giving
a proper tool to use.
A special Search Engine – to allow not
only search on keywords, but deep
search through the websites (on
country, eras, tags, content type, role)
and specifically on Bibliography (with
several options: author, year, type,
language, and more).

37. IT WORKS –
SOLR and filters
37
We have created a powerful
means to allow the website to
be efficient.
As it is not just about having
a product but also about giving
a proper tool to use.
All relevant content is also connected
through different Keyword, like:
country, Era(s), Tags. Some also
have: Roles and Visitors Numbers

38. IT WORKS – Social media
38
Promoting, Promoting, Promoting
As it is not just about having a product but also about promoting it.
With the help of the Community Manager we have reached public
we did not have access to before.
And we keep reminding them about every new thing we do.

39. Planning
39
We have done all what we discussed last year…
and probably even more.
Things which will happen still:
1.Open Archaeology newsletter, first is due May 2012
2.We want to connect Bibliography entries with Individual Members pages and People
Behind, so for example on the page of Dr Linda Hurcombe, also all her relevant articles
and books will be mentioned.
3.We want to add some animations, which were made over past years.
4.Add more manuals and republish articles from EuroRea and others
5.We are considering adding Comments to Journal and Adverts, but it also means more
moderating.

40. Who is doing what from now on
40
What Partners can add:
1.OpenArch Partners Only
•Work Package Activities (incl reports from meetings with all the supported files),
•Work Package Products,
•Staff Exchange Report
2. All EXARC Members:
•Event for Public,
•Ancient Crafts Advert,
•Member Resources
3.Zeitgeist Partners:
•Manuals (Archeon)
•Glossary (Hunebedcentrum)
! Please check manuals about adding content under Members only section.
! Please remember to upload Press Releases, Press Clippings, Images, supported
documents (for ex list of participants), Images or PDF of the products with all your reports.

41. Who is doing what from now on
41
Responsibility of EXARC:
1.Meetings and Workshop – the program, registration form, travel and accommodation (10
in total), information must come from Partners
2.Promotional Videos (all members if possible)
3.New venues on Open Archaeology
4.New Bibliography entries
5.JOURNAL Articles (50 a year)

42. Who is doing what from now on
42
Responsibility of the Community Manager:
1.Promote the content added by partners (events, adverts, member resources)
2.Add History – all important things happening, based a.o. on your entries + promote them
3.Add Events for Professionals (conferences) + promote them
4.Be active on different Social Media and Forums
5.Send Open Archaeology newsletters

43. Who is doing what from now on
43
Responsibility of Companies who created those websites:
Companies who created website are responsible
from May 1st
2012
for Technical Support, updates etc ONLY
Coming 3 months, please look closely –
if you have any comments or requests about websites
please e-mail them to EXARC by
July 15th
2012

44. 44
Thank you