for reference on the protocol in KI

1. KIWANIS
PROTOCOL

2. How activities is to be
performed
Protocol is the etiquette
of diplomacy

3. Particular
Activities/Events
District Governor Official
Visit to the
Divisions/Clubs
District Governor Un-
official Visit to the
Division/Clubs
Other Significant Events

4. District
Governor
Official
Visit to
the
Division
Official duty to visit divisions at least
once a year.
Calendared, mutually agreed with
division Lt. Governor
Meet divisions officers, club members.
Discuss business affairs.
Opportunity to get better
evaluation/true picture of the division
Bolster morale, favorable time for
fellowship, fun, lasting friendship

5. Things to do
Lt. Governor should be prepared to
Organize
reception
1
Conduct division
council meeting
2
Project visits
3
Fellowship dinner
4
Offer gifts to
District Governor
and entourage
5
Organize send off
6

6. Organize reception
Extend the District Governor and entourage the best courtsey upon arrival, whether by air
or land transport. Encourage all clubs to participate.
Provide welcome streamers-arrival area, project visit site, around city
Motorcade
Courtesy call to local officials
Press conference
Media coverage

7. Division
activities
Division Council meeting with District
Governor. Club Presidents to render reports.
Summary report of Lt. Governor
District Governor’s response to reports
Project visits of division/clubs
Fellowship night with dinner, gift giving

8. Send Off
Organize send
off party
Require clubs
attendance

9. District
Governor
Un-
Official
Visit
Beyond the Calendared Official visit to the divisions or
clubs of PSD
Divisions or clubs who wishes the District Governor to
attend any activity/ceremony is made thru invitation.
This requires financial budget for travel, hotel, incidentals
which may not be within the district management logistic
capacity.
Inviting party shall be prepared to shoulder all
expenditures.
Any other arrangement with the District Governor can be
mutually agreed upon.

10. Financial
Assessments
Expenses by District Governor/entourage
during Official visit to the Divisions is for
the account of District management
(hotel, transportation, incidentals)
Meals/snacks during Official visit shall be
for the account of the division
District Governor/entourage are not
obliged to pay in any division ceremony
that requires assessment.

11. Other
Events
• BOARD OF TRUSTEES MEETING(BOT)
1. Done at least ONCE a year. Venue
is District Governor prerogative with
suitable, conducive meeting place.
2. Expenses for all members of the
District Board of Trustee’s, hotel,
transportation, meals, is for the account of
District Management.
Members of the Board of Trustee’s.
1. District Governor
2. District Governor-elect
3. Immediate Past District Governor
4. All Division Lt. Governors
5. District Secretary
6. District Treasurer
7. Chairman, Council of Past District
Governor
8. Chairman, Philippine South District
Kiwanis Foundation

12. Visit by
Kiwanis
International
Officers
District Leadership to monitor scheduled visit
District Governor to inform all Divisions/Clubs of PSD, all Past District
Governors
Arrange hotel booking
Organize Impressive reception. Provide best hospitality. Welcome
streamers, etc.
Motorcade
Provide security
Courtesy visit to Govt. Officials
Press conference. Media coverage
Visit Kiwanis significant Projects
Meeting with all Kiwanians
Fellowship dinner , gift giving
Send off ceremony

13. Kiwanis Program Ceremonies
Introductions of guest, dignitaries,
Kiwanians-
names properly pronounce and Addressed
Exactly the designation or Title of person.
Presidential Table sits Guest,
Kiwanis officers
Keep company invited guest,
dignitaries.

14. Lt. Governor Visit to Division Clubs
As Lt. Gov., one of your first
task will be to visit all clubs in
your division.
Simplest and most effective
ways to connect to club
leaders/members.
Scheduled or without prior
notice.
Club to report relevant
concern/club issues.
Ensuring the club is in good
standing with its financial
accounts both locally and
with Kiwanis International.
Lt. Gov. is not obliged pay
meal/snack.

15. Division Council Meeting
Lt. Gov. responsibility to
organize council meeting
Opportunity to engage club
and division leaders to
address common club
concerns, share ideas and
successes, evaluate
progress in achieving club,
division, and district goals.
Resolve minor club
problems beforw they
become serious.
Track report filings.
Coordinate implementation
of division-wide projects
and events.
Club can host
Presidents and secretaries
to make progress reports
Assessment-Kiwanis way

16. Evaluating
Each Club
Evaluate each club, before your term begins, and talk with each
club’s current and incoming president, as well as the current Lt.
Gov. This will give you a multiple perspective on each club.
STEPS:
1. Meet with the current Lt. Governor and discuss each club.
Note the Lt. Gov. Noteworthy strengths and possible
improvements.
2. Obtain copies of each club monthly reports(October-April)
from the Lt. Gov. Note positive and negative trends within each
club. These reports will be available to you electronically once
your term has officially begun.
3. Contact the incoming club presidents in every club. Give
them your mailing address, phone numbers, and email address.
Encourage them to contact you whenever they need help. Ask
for their impressions of current club status, strengths, and
potential challenges they may face during their term.
Be prepared to follow the same protocol with the incoming Lt.
Governor at the end of your service term. These ensures
seamless transition from one leader to another and provide
continuity for the clubs in the division.

17. THANK YOU