How to maximize your time in and out of the dealership. IS20G14 - Philadelphia, PA LIVE! Casino & Hotel January 11-13, 2022

1. Harness The Power of Your Time Stone
Karen Bradley
CEO of Dealer Synergy
Karen@DealerSynergy.com

4. TIME!
Our Most PRECIOUS Commodity:

5. Time is Our
Most Precious
Commodity...
...yet it is the most wasted.

6. Your Results or Lack of Results is a
DIRECT REFLECTION of Where You
Spend/or INVEST Your Time.

8. The Difference Between Where You
Are and Where You Want to Be, is
WHAT YOU DO!

9. We CAN’T Beat Time.
Time will ALWAYS WIN!
It’s through ACTION that
we can win!

10. It’s Not About How Much Time We
Spend Doing Something, it’s About
the RESULTS.

11. DIFFERENT LEVELS
OF RESULTS:

12. The Average Salesperson
Sells 9.6 Units a Month...
Cody Carter Sold 154 Units in
March 2021!
Results and Only Works 9-5 M-F!

13. The Average Dealership Sells
96 Units a Month...
Jim Koons Tysons Toyota
Sells 900 Units a Month!

14. The difference is the
LEVEL OF EFFECTIVENESS!
They are working SMARTER!

15. How can we work smarter?
● Combat the top time wasters.
● Work by design.
● Assess your activities.
● Put “first things first”.
● Be conscience of the IMPORTANT.

16. Tip#1
Avoid the
Top 4 Work
Time Wasters

17. How much time is wasted at
work daily, on average?

18. The Average Employee Admits to
Wasting About 3 HOURS EACH DAY
of an 8 Hour Workday!

19. The Top 4 Time Wasters at Work:

20. Time Waster 1:
Emails
● Don’t look at emails for the first 30
minutes of the day. (Do your daily
planning and your top priority task
first, then go to emails).
● Setup automatic filters in gmail to
keep emails organized and easy to
access.

21. Time Waster 1: Emails (cont…)
● Create a company policy: Urgent &
Important in the subject line. You can
then have each person create a filter
that grabs messages with that subject
line and automatically files it into the
Urgent & Important label.
● Use labels to identify email priority
levels, A, B, C.
● Pay attention to unimportant messages
and see what you can do to prevent
them. I.e. create a personal email for
subscriptions and shopping.

22. Time Waster 2:
Online Distractions
● Save it for lunch break. Eat first then
use the rest of the time to surf the
web or look at social media.
● Remember your mission and goals
and have discipline!

23. Time Waster 3:
Colleagues
23 Minutes and 15 Seconds
Use DO NOT DISTURB Signals:
Light on Desk (Can be Plugged
into the computer at all times!)
Wear Headphones (Even if you
aren’t listening anything.)
Clips with Colored Cards (Clip to
Desktop & can be seen anywhere.)
Flag on Desktop "Do Not Disturb"
(Same concept as the clips above.)

24. Time Waster 4:
Meetings
● 47% of professionals say their
biggest time waster is having to
attend too many meetings. On
average, 33 minutes a day are spent
just trying to schedule these
meetings!
● Communication is crucial to the
success of the dealership, however,
there are better ways to
communicate.

25. Time Waster 4: Meetings (cont…)
● Ask yourself...can this be handled with a simple email?
● Create an email group that general communications can be made through. For
example, we have staff@dealersynergy.com
● Have specific “standing only” meetings to keep them short. Put a time limit.
“Bottom line the conversation”.
● Have a bulleted agenda and identify the people that actually need to be in the
meeting. Schedule people only for the parts necessary.
● Be aware who is in the meeting and dismiss those once no longer needed.
● Call meetings for high priority items and schedule those further out that have
deadlines further out. Again, have discipline!

26. Tip#2
Work & Live
By Design

27. To Truly Excel in our Career, We Need to
WORK by DESIGN, rather than by Default.

28. ● Have a plan (Live by design). Begin with the end in mind. Based on mission
and goals.
● Weekly planning (proactive) and Daily Planning (Accountability)
● Work=job description and communicated goals.
● Once we understand our “end in mind”, we need to be able to make sure all
of our activities perpetuate our mission & goals.
● We must Put first things first-PRIORITIZE the highest most valuable tasks
based on mission and goals. If you aren’t spending your time on “PPAs”
(Profit producing activities) and “MMAs” (Mission Moving activities), you
are spending your time in the wrong places!
What We Can Do About it:

29. Tip#3
Assess Where You
Spend Your Time!

30. Step 1: Journal Your Time
● Take a time inventory!
○ The activity, how often you do it
and how long you do it.

31. Step 2: Then plot your activities in
the time matrix!
(Your time 4 square!)
● You will learn which
activities to eliminate (Q4),
● Which activities to avoid (Q3)
● Which activities you need to
create more time for (Q2)
● Which activities you must
finds ways to limit (Q1)!

33. Q2: This is Where You Want to Live...
All of the things you SHOULD be doing!
● Health
● Wealth
● Family/Relationships

34. Make a list of all of the things you
SHOULD be doing and put them in
Q2.

35. Q2 is about the IMPORTANT!

36. Tip#4 Say NO!!

37. You down with OPP?

38. Tip#5 Use the 4Ds

39. ● Do It
● Delegate It
● DESIGNATE It
● Destroy It

40. Tip#6
Be Mindful of Due
Dates

41. Parkinson’s Law

42. Tip#7 Stop Putting
2nd Things First

43. Big Rocks Activity

44. Tip#8 Focus on
Your Top 3-5 (MAX)

45. Tip#9
Don’t Forget To
Sharpen The Saw!

46. Tip#10 Invest in
Your Relationships!

47. Hospice Study

48. What is THE MOST IMPORTANT thing in
your LIFE?

49. People can Tell What You Care About Most
Based on Where You Spend Your Time.

50. Do You Remember when Your Child’s Hand was
This Big? Then this Big? And Now this Big?

51. Unfortunately, time waits for NO ONE!
It’s up to US to MAXIMIZE, or
UNDERUTILIZE-

52. 13
The Average Number of Years You will Spend
Working… Make Sure You are Doing Something
You Love and You are Doing it Well!

53. 76
The Average Person will Live to See 76
Summers. However...

54. 26
The Average Person will Spend 26 Years of
their Life Sleeping.

55. 50Summers...
Will they be full of love,
laughter, happiness &
achievements, OR REGRET?

56. We all have the POWER to use our time stone.
It’s up to US to use it!

57. Any Questions?

58. Harness The Power of Your Time Stone
Karen Bradley
CEO of Dealer Synergy
Karen@DealerSynergy.com
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