Rocme 2016

Our core services
Services Software
Partners
Internal
! eventsupport

Single event services
Before During After
MOBILE APP
GUEST LIST
FLOOR PLANS SESSION VOTING
Q&ASPONSOR ADVERTISING
POST EVENT SURVEYMESSAGING
SURVEYS
CONSULTING
ROI GOALSETTING
TARGETING
COPYWRITING
WEBDESIGN PLANNING PRODUCTION
LOGISTICS
DATA ANALYTICS ROI REPORTING NO SHOW FOLLOW UP
POST EVENT SURVEY MEDIA UPLOADSPROJECT MANAGEMENT
ONSITE PAYMENTS
HOSPITALITY TEAMS
TRANSFERTS
SOCIAL FEEDS
EVENT WEBSITES
REGISTRATIONS
REPORTINGSEATING PLANS
TICKETING
ABSTRACTS
MAILINGS
NETWORKING
LIVE BADGING
SESSION SCANNING
TRACK & TRACE
CAR SCANNING
TESTDRIVE BOOKING
DIGITAL SIGNAGE
INFO KIOSKS
GIFTBAGS SOCIAL FEEDSREPORTING
BOOTH SCANNING CLOAKROOM PARKING

Multi event services
Marketing
Sales
HR
Training
CROSS EVENT REPORTING
ROI MEASURING
BUDGET ALLOCATION
BUSINESS INTEGRATION
BUSINESS INTELLIGENCE EVENT STRATEGY
OUTSOURCING
VENUE SOURCING
CUSTOM DEVELOPMENT TECHNICAL LOGISTICS
EVENT CALENDARS
DATA ANALYTICS

© EventDrive 2012
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! eventsupport

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Your personal account manager
• Single Point Of Contact
• Needs analysis
• Proposal
• Project management
• Time sheets
• Onsite production
• Reporting
• Evaluation forms
• Debrieﬁng
• Invoicing
! eventsupport

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• Best-in-class event management software since 2008
• 1000+ customers, 100k+ events, 10M+ registrations
• 15 intuitive modules, multilingual, multicurrency
• Constant innovation with our clients
• 90+% customer retention
Growth Customer service InnovationBest event software 2013
A software with event DNA

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• Running thousands events around the globe
• In-house 24/7, 365 support by event and software experts
• HQ in USA, offices in Europe, APAC and Middle east
• Sales team and partners around the world
• Core development in USA and UK
A global company we are bringing closer

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etouches is PCI DSS Level 1 Compliant : providing the highest level of security
demanded by the payment card industry.
etouches can handle payment in multiple currencies. Depending on your
gateway capabilities, we also support 3D secure protocol.
Data privacy
Security
Hosting
Robust platform best in class technology

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Packages - Just what you need

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Online event
registrations
• Supports any look/feel
• Fully customizable workflow
• Multilingual/multiple currencies
• Housing & travel management
• Badging with Bar & QR codes
• Payment collection
• Custom reporting
• Integrations & API
Event website
made easy
• All event content, info
• Highly customizable
• Easy set-up (built for non-techs)
• Integration with etouches modules
• Automatic updates
• 30+ languages supported
Create and distribute
emails
• Promote your event
• Send registration links
• No design experience needed
• Create & upload mailing lists
• Personalization via merge fields
• View recipient behavior / reports
• Manage Unsubscribes
• Track trends pre-event
• Post-event quality checks
• Create custom questions
• Graphics stats output
Create and distribute
Customized surveys
Package - The event essentials

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Real time
event budget
• Create budget for approval
• Links to eReg
• Track spending per vendor
• Cross-event reporting
• Gain control and insight into
expenses & revenue
Event project
Management tool
• Assign tasks & ownership
• Monitor Progress
• Send alerts, reminders
• Make tasks conditional
• Develop & clone event timelines
• Filter your view to see tasks across all events
• Internal collaboration tool
• Virtual whiteboard
• Idea exchange among teams
• Easy communication among
remote staffers
• Keeps everyone on the same page
Collaborative event master plan
• Allocate equipment, AV
• Specify room setup, seating plan
• Create specific reports
• Drag and drop room changes
• Provides specifications sent to the
venue
Allocate sessions to meeting rooms
The most complete suit

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Matchmaking and
event networking
• Matchmaking and networking
• 1-to-1 or 1-to-many meetings
• Pre-event, onsite & post-event
Enhances attendee productivity
• Extends the event experience and
drives ROI
• Summary reporting
• Easily create booth layout
• Online booth purchase
• Upsell with logos
• Online exhibitor floor plan auto-
sync with website
• Exhibitor listing
Create interactive
floor plans
• Drag & drop feature
• Banquets, galas dinner
• Create seating assignments rules
• Design tabletop and room layout
Event seating
planning tool
The most complete suit

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Find the right
venue
• Over 74,000 hotels & venues
worldwide
• Generate RFP's to be sent
• Interact with selected vendors &
venues
• Manage from initial contact to
signed contract
Manage content
submissions
• For abstract, awards, white paper,
content workflow
• Communicate with submitters/
speakers
• Configurable review process
• Automated transfer to agendas &
webpages
A la carte add-ons
• Build your own web App with an easy-
to-use interface
• Integrated with etouches modules
• Unlimited custom content videos,
images
• Works on all smartphones
Tapcrowd

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etouches integrates with
best-in-class software
Multi-currency, etouches
offers access to 20+
gateways, including :
A platform open to the world

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https://www.etouches.com/ehome/etouches/videotour/
https://www.etouches.com/ehome/etouches/product-updates/
https://www.etouches.com/ehome/etouches/api/
https://www.etouches.com/ehome/etouches/newsletter/
https://www.etouches.com/ehome/etouches/integrations/
https://www.etouches.com/ehome/etouches/partners/
Video Tour Integrations API
Platform monthly update newsletter Partners
Useful links

© EventDrive 2012
Mobile App
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An online platform that allows anyone to create and maintain professional native mobile apps for all popular
platforms.
Backend platform

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1 Select a Flavor 2 Activate Modules 3 Add Content 4 Submission time!
3 easy steps

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General Info
List important information regarding your event.
From opening hours & event location to ticketing
information.
Attendees
Allow attendees to easily network which their
peers. Efficient networking has finally arrived!
News
Keep your audience up-to-date with the latest
event news.
Conference Bag
Visitors can tag content they would like to take
with them e.g. product brochures from a certain
exhibitor.
Session & Speaker Rating
Request ratings from attendees after sessions
and speaking slots.
Exhibitor Catalog
The exhibitor catalog is a list which offers
detailed information on each exhibitor.
Personal Agenda
Your audience will love creating their own
schedule filled with the sessions they want to
attend.
Interactive Floorplan
Easily guide visitors the way with a multi-level
interactive floorplan including indoor navigation.
Note taking & slide sharing
Allow attendees to take notes in the app
Speakers can share slides live during
presentations
Ad Banners
Integrated ad banners offer extra visibility for your
sponsors.
Sessions & Speakers
A list with sessions and detailed speaker
information which can be divided into tracks and
rooms.
Push Notifications
Send last-minute event information to all users of
the app. Enable your partners to send
sponsored messages.
Sponsors
List of your event partners with detailed
information.
Live Q&A & Polls
Voting for attendees with live displaying of
results, and asking questions to speakers (with
moderation)
Messaging
Attendees can send messages to each other
to improve networking.
App modules

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Delegate can vote live during debates, panel discussions... Results are displayed
on stage in real-time.

Allow delegates to ask questions to speakers. Questions can be moderates and
are then displayed on-stage using iPads for the speakers or on large screens.
Live voting and Q&A

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Push notifications
Annie, your workshop starts in 20 minutes
in Room B.
Send push notifications to delegates to alert them:
“plenary session starts in 5 minutes !”

Send an automatic push notification when
delegates arrive at the venue (geofencing):
“Welcome to the conference ! Please register at the
front desk !”

Send personalised push notifications: “Your flight is
delayed !”

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Allow delegates to send
messages using “Meet Me”
inside the app, to other
delegates and to your help
desk.

Use the “speed networking”
feature with badge scanning
to stimulate networking
during e.g. a reception.

Stimulate networking

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+ API for custom integration
with your CRM, internal
database...
Automatic app content synchronization:
Event info
Sessions
Speakers
Attendees
Personal Agenda
User accounts
Exhibitors
Sponsors
Live synchronization

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ﬁelddrive is a solution to connect your event data
to live event experiences

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Our API integrates with etouches, or your CRM
or you can upload data from Excel

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we connect these data to deliver onsite services:
check-inn and badging - visitor tracing - digital signage

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badgedrive delivers 5 solutions to perform
onsite check-inn and live visitor badging
Full size registration desks Self check in kiosksCarry - on trolleysBadgecube Tablet check inn

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crowddrive oﬀers 5 combined solutions
to scan and trace visitors in your event
Barcode scanning i-beaconsNFC kiosksRﬁd Gates m-beacons

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screendrive oﬀers 3 solutions to show content to your visitors
digital signage Social wallsinteractive infokiosks

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onsite check-inn and badging visitor tracing digital signage

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Acces your data anywhere !
• Setup data connection
• Design badges
• Order credits
• Orders hardware
• Order consumables
• Get support
• Get training
• Share best practices

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badgedrive delivers 5 solutions to perform
onsite check-inn and live visitor badging
Full size registration desks Self check in kiosksCarry - on trolleysMini registration desk Tablet check inn

© EventDrive 2012
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1. Full size badgedrive units...

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Register your guests with full size badgedrive units
• Plug and play
• 500 guest / hour
• Integrated UPS
• Direct database connection
• Different conﬁgurations possible
• Tickets, wristband, badges..
• Digital signage included
• Fully brand-able
• Integrated 256 color led lighting
• No DIY solution, only
serviced by partner network
or after training.
• Pallet size transport volume.
• High - end events
• High volume events with fast
throughput.
• Fully integrated state of the art
registration system with NFC, RﬁD,
badge printing, document printing and
digital signage. Combinable as front
desk or walk-trough setup.
What is it?
Best for Pro’s Con’s

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Details full size badgedrive unit
• Fully integrated dual registration desk - 500 badges / hour
• 11”laptop
• 3D barcode scanner
• Evolis Primacy badge printer (standard)
• 32”digital display
• Programmable LED Backlight
• Lanyard holder
• Interconnectable as front desk or pass-trough setup
• Transportation ﬂight case
• UPS battery pack

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• badgedrive software - drives up to 3 simultaneous printers
• stand alone database with live connection to etouches API
• Front and display can be personalized for event
• LED color 256 DMX controlled
• Optional modules: NFC, RFID, Local Server
• Optional printers:
• Zebra GD 420
• Epson TMC 3500
Details full size badgedrive unit

© EventDrive 2012
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2. Badgecube

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Register your guests with“Badgecube*”
• Plug and play
• Easy transports
• Fits in car trunk
• Flightcase available
• Fits on table, extra bottom cube
or leg-set
• No integrated signage
• No UPS.
• DIY solution
• Fast and easy check-inn and
badging
• 1 cube 200 = visitors / Hr
• Compact DIY badge-unit
• 50 x 50 x 50 cm
• Do it yourself solution
• Easy to transport
• printer unit (2 types) + scanner +
laptop with badgedrive pre-installed
• Plug and play
What is it?
• *Available (20/12/2015)

© EventDrive 2012
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3. Self check in kiosks

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Register your guests with“Kiosk”
• Great cue - buster
• Less staff on peak moments
• Different conﬁgurations,
printers, tickets, wristbands
• Brand-able customizable front
• Compact transport volume
• Payment units available
• Setup by trained staff only
• No DIY solution
• Self check in in combination
with ﬁxed desks.
• increase volume with less staff.
• Fixed settings
• Multifunctional self check - in or self
registration kiosk
• Easy to transport
• Different combinations possible
What is it?

© EventDrive 2012
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4. Carry-on unit

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Register your guests with“Carry on”
• Easy and compact
• Very functional
• Slower printer
• Not very attractive in design.
• DIY check inn for smaller
groups.
• In - ofﬁce preprint
• Up to 100 guest / hour.
• Combined with preprinted
badges and unit for last minute
changes.
• Cabin size - carry-on badge kit with
compact badge printer.
• Includes laptop with badgedrive
software.
• 2 D barcode scanner
• Compact badge printer.
What is it?

© EventDrive 2012
58
5. tablet check-inn

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Register your guests with“Badgedrive tablet”
• Very easy to transports
• Connection to badgedrive and
live database.
• Bluetooth printer connections
• No Android and IOS version
available … (yet) ;-)
• Check in without badge printing
• Check in with label printers
• Cue busting
• Anywhere check-inn
• Tablet guest list check-inn for
windows based surface devices.
What is it?

© EventDrive 2012
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Overview badging solutions

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Comparison table
DIY Guest / Hr / Unit
Badgeprint /
Labelprint
Size Weight
Full size registration
desk
N 500 B 120 x 80 x 90 90 kg
Badgecube Y 250 B 50 x 50 x 50 25 kg
Kiosk N 250 B 120 x 50 x 50 40 kg
Carry on Y 150 B 60 x 40 x 40 12 kg
Tablet Y 150 L 20 x 15 x 5 1 kg

© EventDrive 2012
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Equipment

Consumables
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Credit card badge with bio clip Credit card badge with metal clip
Badge pouch color Badgetrays Badge pouch nylon
IBTM World - 16 - 19 november 2015
Danny Stevens
CEO
danny@rocme.eu
Full color butterﬂy badges
Badgetypes

Printer units
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Evolis Zenius
• Credit card size printer
• B/W live print
• Full color preprint
• Thermo transfert ribbons
• 150 registrations / Hr
• Standard in fastbadge case
• Used for visitor badging up
to 150 visitors / desk
Evolis Primacy
• B/W live print
• Full color preprint
• Standard in badgedrive unit
• Used for visitor badging up to
250 visitors / desk
Epson TMC 3500
• Thermal transfer cartridges
• Full color live print
• Optional in badgedrive unit
• Used for visitor badging up
to 250 visitors / desk, tickets
printing, personalized
programs full color…
Printer units

Printer units
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Zebra 430 GD
• Ticket and wristband printer
• Thermal B/W
• optional in badgedrive unit
• Used for tickets, wristband.
Evolis Quantum
• 1000 Badges / Hr
• Used for full color badge
preprinting
• (currently 1 used available)
Evolis Securion
• Used for high security ID
Printer units

© EventDrive 2012
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Badgedrive software

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and you can even
continue if internet and
power are down.
with badgedrive all data
are synchronized...

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Flexible settings to trim the needs of your event

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crowddrive oﬀers 5 combined solutions
to scan and trace visitors in your event
Barcode scanning i-beaconsNFC kiosksRﬁd Gates m-beacons

© EventDrive 2012
71
Crowddrive platform

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Trace your audience in real time with crowddrive
Visitors receives can be traced
identiﬁed or anonimously by 5 different
and combined technologies. This
gives you a real time in sight in visitor
behaviour and the full detail customer
journey.
How it works
• Combination of technologies
results in highly reliable
reporting.
• Easy setup for beacons or
barcode scanning in the same
platform.
• Technical level for complex setup
of RﬁD, NFC, ..
• From simple workshop
scanning to full size real time
visitor tracing

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combination of NFC /
RFid badge and
bluetooth…
Real time visitor
analytics

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workshops, booths,
tables…
Setup diﬀerent zones..

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Detailed drill-downs
per per zone / visitor
…

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get live presence map
for each zone…

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for each session…

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for each session…

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Trace your audience behaviour by barcode
scanning and data collectors...
• Easy tracing
• Low cost
• Reliable
• No live data
• Labour intensive
• Slow trough flow
• Workshops
• Exhibitor boots
Visitors receives a badge or wristband
with a barcode. The barcodes are
scanned by the staff with data
collectors or bluetooth / wifi / 3G
scanners for live presence reporting -
Workshops can be scanned IN / OUT
for correct certification.
How it works

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Trace your audience with Rifd gates
• Fast throughput
• Live data
• Difﬁcult setup
• 95% reliable
• Encodes badges
• Crowdsourcing
• Volume reporting
• Permanent setup
each visitor receives an RfID Enabled
wristband or badge, we setup a range
of gates and antenna’s in the event
and we can trace the whereabouts
of each visitor.
How it works

84
Trace your audience with NFC and payments
• Fast throughput
• Live data
• 100 % Reliable
• Easy setup
• Encodes badges
• More expensive
• Workshop scanning
• Acces control
• Payments
• Info kiosks
each visitor receives NFC wristband or
NFC enabled badge. By touching
information points or payment
terminals we can detect the
whereabouts in the event.
How it works

86
Trace your audience with i-beacons
• Live data
• Simple hardware
• Bluetooth needs to be switched
on
• Low reliability
• App download
• Crowd control
• Push messages
• Benchmarking
visitors witch on their smartphone and
download the crowddrive or tapcrowd
app and log in. The identiﬁer of the
smartphone is detected by the i-
beacons setup around the event and
presence and duration is reported to
the server.
How it works

88
Trace your audience with m-beacons
• New technology
• Live data
• Simple hardware
• Easy setup
• High cost / visitor
• Battery life = 6 months
• Networking
• Live radar
• Knowledge base
• Dietary requirements
each visitor receives a mobile beacon
that is linked to his proﬁle on the
crowddrive server. Other visitors or a
selected group can see all proﬁle data
of the people around them by radar
function.
How it works

90
Comparison table
Reliability Setup
Manual /
Automatic
Size Weight
Barcode 95% Easy M 5 x 7 cm 10 g
Rﬁd 90% Diﬃcult A 120 x 50 x 6 8 kg
NFC 99% Medium M 60 x 60 x 6 12 kg
i-beacon 25% Easy A 10 x 5 x 6 50 g
m-beacon 95% Easy A 2 x 2 x 0,4 5 g
Q: But then what is the best solution?
A: Setup different measuring solutions with combined
technologies and depending on the objectives and reporting them
in the same platform.

Options
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m beacons NFC reader Opticon 3D Workshop scanners
3D Barcode scanners Acces and workshop units Bluetooth / USB 3D scanners
Scanners

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screendrive oﬀers 3 solutions to show content to your visitors
digital signage Social wallsinteractive infokiosks

96
Inform your audience with passive screens
• Low cost
• Easy setup
• Plug and play
• central managed
+ -• Wiﬁ dependent
• Non interactive
Best for
• workshop info
• Visitor info
• Social wall
How it works
Visitors can consult event information,
posters and social feeds.
These displays are passive and are
non touch.

98
Inform your audience with interactive kiosk
• Live data
• Easy setup
• stand alone
• Plug and play
• central managed
• Live engagement
+ -• Wifi dependent
Best for• Personal information
• Workshop info
• Floorplans
• e-posters
How it works
Visitors can find their personal
information, program and
documentations on interactive touch
kiosks in the event.
NFC enabled badges or m-beacons
connect the visitor to his profile.

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Connect your audience with social walls
• Live data
• 1 central social point
• Live engagement
+ -• Complex Technical setup
Best for
• Social media engagement
• Collaboration
• Gamiﬁcation
How it works
Visitors can all social media in one
area with interactive setup, live feeds
en top engagement level. This feature
is fully scaled to the needs of each
customer.

Rocme managed over 3000 events in Benelux
with 1.200.000 registrations
101

© EventDrive 2012
Mechelsesteenweg 303
2830 Brussels North - Willebroek
Belgium
www.rocme.eu
www.ﬁelddrive.eu
info@rocme.eu
102

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