ppt on drm policy

1. ©EMMANUEL A J
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Presentation By: Emmanuel
AlexanderJathanna
M.Com
Milagres College kallianpur.

2. I
N
T
R
O
D
U
C
T
I
O
N
:
Policies provideguidetoaction,objectives setthe
target wherewewanttogoandpolicies project outhowwe
cangothere.Apolicyis ageneralstatementwhichguides
thinking,decision-m
akingandactionintheorganisation.
Policies decidethelimits withinwhichmanagement cantake
decisions. Usually
,wecomeacross certain policies such as
personal policy
, recruitment policy
,price policy
, promotion
policyetc.,
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3. Afewdefinitionsofpoliciesaregivenbelow
:
“
Apolicyisaguidetothinkingactionofthosewhotakedecisions”
-koontz&D’Donnel
“Policiesaregeneralstatementswhichguideorchannelthethinkingof
allpersonnelchargedwithdecision-making”
-T
h
eoHaimann
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4. Asoundbusinesspolicyshouldpossessthefollowing
characteristicsw
h
icharealsoknow
nas itsprinciples:
Flexibility
Apolicymustbeflexibleandtheusualwordswhichareaddedinthe
policytomakeitflexibleare“wheneverpossible”,“asthecase
maybe”,“underusualconditions”etc.,Itshouldprovidefor
discretionsothatsubordinatemanagercanintelligentlyapplythe
policyinagivensituation.Arigidpolicyservesnopurpose.
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5. Easilyu
n
derstandable
:
Apolicyshouldbesuchthateveryoneinthe
organisationunderstandsit.Itshouldtherefore,be
statedindefinite,positiveandclearterms.Therew
ill
benoproblemintheimplementationofpolicywhich
isdefinite,simple,clearandeasilyunderstandable.
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6. PreciseA
n
dW
ritten
Apolicyshouldbepreciseandwrittensothatall
peopleunderstanditinthesam
esense.Itisnot
aneasythingtowriteapolicy
.Policiescanalso
beoralbutwrittenpoliciesareofgreathelpto
thesubordinatestaff.
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7. Consistent
Theremustbeaconsistencyof sectionalpolicieswith
themainpolicy
.Ifpoliciesareinconsistentor
contradictory
,itwillleadtoconfusionatthe
subordinatelevel.Thusdifferentpoliciesofthe
com
p
anyshouldbeinharmonywitheachother
.It
shouldalsobeconsistentwiththepublicpolicy
.
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8. FairA
n
dE
quitable:
Apolicyshouldconformtoeconomicprinciples,
businesslaws,equityandjustice.Itmustbefairto
thosewhoareeffectedbyit,andshouldbein
accordancewiththeacceptedbusinessstandards.It
shouldbeformulatedwithdueregardtotheinterests
ofalltheconcernedparties.i.e.,theemployer
,the
employeeandthepublic.
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9. Practicable:
Apolicyshouldbesuchthatitisactuallypossible
toimplementitinrealbusinesssituations.Thusa
policyshouldbefoundeduponfacts,and
soundjud
gement.
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10. Stable:
Althoughsomeamountofflexibilityinapolicyis
desirableyet,itisoneofthebasic
characteristicsofapolicythatitshouldbe
stable.Iftheconceptofflexibilityistakento
meanasfrequentchangesinapolicy
,thevery
objectiveofapolicyisdefeated.
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11. R
e
v
i
e
w
:
O
naccountofthedynamicnatureofbusiness,itis
necessarytoreviewthepoliciesatfrequent
intervals.Adecisionisthentakenastow
hetherthe
policiesaretobemodified,changedorreplacedbya
newpolicies.
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12. B
asicP
o
licyO
r T
o
pM
a
n
a
g
e
m
e
n
tP
o
licy:
Apolicylaiddownbythetopmanagementisabasicpolicyasits
objectistoachievethebasicgoalsofanenterprise.
M
id
d
leM
a
n
a
g
e
m
e
n
tP
o
licies:
Thesepoliciesarecalledgeneralpoliciesandtheyaffectlarge
partoftheorganisation.
D
e
partm
e
n
ta
lP
o
licies:
Adepartmentalpolicyappliestoroutineactivitiesofa
departmentanditis usedbythelow
erm
anagem
entsuchassupervisors.
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13. WrittenA
n
dVerb
a
lP
o
licies:
Apolicywhichiswrittenintheformofastatementiscalleda
writtenpolicy
.Apolicywhichisorallycommunicatediscalled
unwrittenpolicy.
I
m
p
l
i
e
sP
o
licies:
Thosepolicieswhichareneitherwrittennorverbalbutactually
existinacompanyarecalledimpliedpolicies.
F
u
n
ctionalP
o
licies:
Policiesrelatingtovariousfunctionalareasofmanagement
arecalledfunctionalpolicies.
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14. P
o
licyM
a
n
ual:
Allwrittenpoliciescompliedinabookwhichiscalledapolicy
manual.
A
d
va
n
tagesO
fP
o
licyM
a
n
ual:
T
h
ereisnomisunderstandingormisrepresentationofany
policy
.
Allpoliciesarereadilyavailableforguidanceandreference.
Theimplementationofpoliciescanbeeasilyreviewed.
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15. Presented By : EMMANUEL
ALEXANDER JATHANNA
M.Com
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