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Lamar University - MISY 3310 Access ProjectPremiere Products.docx
- 1. Lamar University - MISY 3310 Access Project Premiere Products – Data Management Premiere Products is a distributor of appliances, house wares, and sporting goods. Since its inception, the company has used spreadsheet software to maintain customer, order, inventory, and sales representative data. Redundancy and difficulty in accessing related data are the major problems that employees at Premiere Products encounter with the spreadsheets. The company’s business activities have grown significantly in the recent years and it is no longer feasible to use spreadsheets to maintain its data. The management of Premiere Products has determined that Premiere Products must maintain, in a new database, the following information about its sales representatives, customers, parts inventory, and suppliers: · Premiere Products must store the sales rep number that uniquely identifies a representative. In addition, it has to store the sales rep last name, first name, address, total commission, and commission rate. · The company must store the customer number, which uniquely identifies a customer, customer name, address, current balance, and credit limit for each customer, as well as the number of sales representative who represents the customer. · The company must store the part number, description, number of units on hand, item type, number of the warehouse where the item is stored, and unit price for each part in inventory. · Premiere Products must store information about the suppliers who supply parts. The supplier is uniquely identified by supplier number. In addition, a supplier has a name, address, city, contact name and telephone number.
- 2. Premiere Products must also store information about orders. The orders have three components: The heading (top) of the order contains the order number and the date; the customer’s number, name, and address; and the sales rep number and name. The body of the order contains one or more order lines, sometimes called line items. Each order line contains a part number, a part description, the number of units of the part ordered, and the quoted price for the part. Each order line also contains a total, usually called an extension, which is the result of multiplying the number ordered by the quoted price. Finally, the footing (bottom) of the order contains the order total. Premiere Products must also store the following items for each customer’s order: · For each order, they must store the order number, the date the order was placed, and the number of the customer that placed the order. The customer’s name and address and the number of the sales rep who represents the customer are stored with the customer information. The name of the sales rep is stored with the sales rep information. · For each order line, the database must store the order number, the part number, the number of units ordered, and the quoted price. Remember that the part description is stored with the information about parts. The result of multiplying the number of units ordered by the quoted price is not stored because the computer can calculate it when necessary. · The overall order total is not stored. Instead, the computer calculates the total whenever an order is printed or displayed on the screen. In order to set up its data base, Premiere Products has made the following assumptions: · Each representative is related to the many (or at least one) customers that he or she represents, and each customer is related to the one rep who represents the customer. Note that there is always one rep for each customer.
- 3. · A customer may place many orders or may not place any. On the other hand, an order is placed by only one customer. · A part can be associated with many orders or may not be associated to any order. But an order has to have at least one part related to it. · A part is supplied by one or many suppliers. A supplier supplies one or many parts. Premiere Products engaged a database consultant to design the database tables that are necessary for the management of the company’s data. The consultant recommended that the database of Premiere Products must have the following seven tables: · CUSTOMER · ORDERS · SALES_REP · PART · ORDERLINE · SUPPLIER · PART_SUPPLIER Figure 1 shows the tables together with their contents (i.e. data). Tasks and Deliverables: 1. Create each table (shown in figure 1) in a MS ACCESS database. Define the primary key of each table. Select appropriate data types for each column. You should also define the necessary constraints (such as, range, default value) for the columns. 2. Please define the necessary relationships between the tables. 3. Insert the data (shown in figure 1) into the tables. 4. Submit the database through Blackboard. 6 Figure 1 - Premiere Products Database Tables
- 4. Customer Table {add 5 additional customers – make up their information, but have them all in Florida} CustomerNum CustomerName Street City State Zip Balance CreditLimit RepNum 148 Als Appliance and Sport 2837 Greenway Fillmore FL 33336 $6,550.00 $7,500.00 20 282 Brookings Shop Direct 3827 Devon Grove FL 33321 $431.50 $10,000.00 35 356 Fergusons 382 Wildwood Northfield FL 33146
- 5. $5,785.00 $7,500.00 65 408 The Everything Shop 1828 Raven Crystal FL 33503 $5,285.25 $5,000.00 35 462 Shop Bargains Galore 3829 Central Grove FL 33321 $3,412.00 $10,000.00 65
- 6. Order Table {add 4 additional orders – make up the information, but have them all in 2014} OrderNum OrderDate CustomerNum 21608
- 7. 01/20/2014 148 21610 01/25/2014 356 21613 02/21/2014 408 21614 02/10/2014 282 Sales_Rep Table {add yourself as a sales rep – list your state as Florida} RepNum LastName FirstName Street City State Zip Commission Rate 20 Kaiser Valerie 624 Randall Grove FL 33321 $20,542.50 0.05 35 Hull Richard
- 8. 532 Jackson Sheldon FL 33553 $39,216.00 0.07 65 Perez Juan 1626 Taylor Fillmore FL 33336 $23,487.00 0.05 Part Table PartNum Description OnHand Class Warehouse Price AT94 Iron 50 HW 3 $24.95 BV06 Home Gym 45 SG 2 $794.95 CD52
- 9. Microwave Oven 32 AP 1 $165.00 DL71 Cordless Drill 21 HW 3 $129.95 DR93 Gas Range 8 AP 2 $495.00 DW11 Washer 12 AP 3 $399.99 FD21 Stand Mixer 22 HW 3 $159.95 KL62 Dryer 12 AP 1 $349.95 KT03
- 12. Supplier Table {add two additional Suppliers} Sup_No Sup_Name Sup_Address City Contact_ Name Phone 1234 Katsuko Ishizuki 999 E. Park Carbondale Charles Brown (618) 549-9999 1010 Mary Gordon 2010 S. Division Marion John Smith 2468 Phillip Johnson 1212 E. Main Chester Ana Keller (618) 587-9898 3456 Jennifer Curtis 1500 Pearl Vienna Donna Lewis (618) 833-7898
- 13. Forms, Queries, and Reports Use the database that you created and work on the following tasks:Forms: 1. Create a split form for the Supplier table. Save the form as ‘Assign3_Form1.’Queries: 1. List the customer name and credit limit as "Credit Limit Amount" of all customers who have the string 'Shop' in any part of their name. Save the query as ‘Assign3_Query1.’ 2. Give the part number, description, and on-hand value (OnHand*Price) for each part in item class ‘AP’. Save the query as ‘Assign3_Query2.’ 3. List the total and average balances of customers in different cities (i.e. Fillmore, Grove etc.). List the results in ascending order by City. Save the query as ‘Assign3_Query3.’ 4. List the part number, description, class, and price of the parts that are supplied by a supplier from ‘Carbondale.’ Save the query as ‘Assign3_Query4.’ Reports: 1. Create a report for the customers whose balance is greater than $ 3,000.00. List CustomerNum, CustomerName, Street, City, State, Zip, and balance of these customers in the report. Sort the list in the descending order of balance. Choose appropriate column headings and report styles. The title of the report should be “Customer with Balances.” Save the report as ‘Assign3Report1.’ Save the form, the queries, and the report in the database and submit the updated database through Blackboard.