2. 2
Name Christopher Thomas
WestRock Location Richmond, VA
Department GBS – End User Computing
School VCU
Degree Computer Engineering B.S
Graduation Date Spring 2016
Hometown Forthood, TX
Introduction
Name Sabal Arora
WestRock Location Richmond, VA
Department GBS – End User Computing
School VCU
Degree Information Systems M.S
Graduation Date Summer 2016
Hometown Fairfax, VA
3. 3
Rate Request Automation
Purpose
• The Logistics team in Supply Chain
Management handles Rate Requests for
our business units.
• This can be a very tedious and time
consuming process.
• Our goal was to optimize this process by
minimizing human interaction.
4. 4
Old Process
Google
Form
Step Count: 6
Google
Sheet
User submits form
and data is stored
in Google Sheets
Excel Sheet
Manually
copy new
request info
to excel
sheet for all
there
requests
Excel Sheet
Copy single
request into a
template in another
Excel sheet
Carrier List
Email
Draft an email
Attach to
email
Look up carriers
from carrier list to
send email to the
appropriate
carriers.
Send email
5. 5
New Process
Google
Script
Google
Form
Google
Sheet
User submits form
and data is stored
in Google Sheets
Email
Email with form
data is
automatically sent
in proper format to
the appropriate
carriers depending
on location of
request.
Step Count: 1
Only step needed
is form submission
and the Google
App Script does
the rest
6. 6
20
5
0
5
10
15
20
25
Without Automation With Automation
Hours(PerWeek)
Hours Spent on Logistics Rate Requests
1040
260
0
200
400
600
800
1000
1200
Without Automation With Automation
Hours(PerYear)
Hours Spent on Logistics Rate Requests
Savings of 760 hours per year through automation
Average person works around 1,700 hours a year.
(According to Federal Reserve Economic Data)
Almost 50% in saving of yearly work hours to do other
beneficial projects.
7. 7
Women’s Network Roster
Management Automation
Background
• WestRock has many Enterprise
Resource Groups (ERG’s) for various
networks throughout the organization.
• There is a need to manage members
of these ERG’s.
8. 8
Purpose
• To automate the Women’s Network
sign-up process.
• Manage member data in an organized
and efficient manner.
• Automatically inform network co-leads.
