Rotary Club President's Guide to Engagement
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The document provides guidance for a Rotary Club president on their responsibilities and priorities. It outlines that a president should engage members, assess the club's vitality, plan for the year using the provided book, inspire and motivate members, and lead by example. It emphasizes building bonds between members, reinforcing membership value through meetings, and connecting members to the larger Rotary world. It also cautions against potential pitfalls in meetings and provides next steps for an incoming president to take stock, gather information, and plan events like a retreat to prepare to have fun in their role.
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Rotary Club President's Guide to Engagement
- 1. On Being President Nina Clancy Past President Rotary Club Visalia County Center District 5230
- 2. “People may not remember exactly what you did or what you said, but they will always remember how you made them feel.” Anonymous
- 3. Engage Your Logo
- 4. What Does a President Do? • Engage • Assess • Plan • Inspire • Motivate • Execute/Lead/Model
- 5. Take Stock Personal Capabilities Venue/Location/Atmosphere Club Vitality Member Involvement Programs Recognitions Ceremonial Presentations
- 6. Why Are Our Rotary Meetings Important? Build Bonds How you will be Reinforce Membership remembered Value Connect to Rotary World May be only Rotary contact some have
- 7. Plan 1. Plan the year 2. Use The Book
- 8. The Meeting Agenda • Rotary in the meeting • Membership • Recognitions • Announcements • Introductions • Program
- 9. Programs Relevance Inspiration Discovery Experience
- 10. Potential Pitfalls • Speaker doesn’t show • Cell phones • Early leavers • Side conversations during meeting • Cliques • Program running over
- 11. What’s Next? Visit Other Start THE Take Stock Clubs BOOK Gather Know Your Appoint & Information Members Engage Plan a Retreat
- 12. Prepare to Have Fun “People may not remember exactly what you did or what you said, but they will always remember how you made them feel.” Anonymous
Editor's Notes
- Think about the BEST President you Rotary Club ever had….. What made him or her so great? ( great meetings enthusiasm, flow, people involved , interesting topics, Rotary a part of the meeting) . Did it have anything to do about the number of new members? How much your Club gave to the Foundation? What Was it ?It had all to do with being a part of something bigger than yourself -- Being involved Great meetings Hearing about or participating in great projects. You were on a train going somewhere.. You were involved or made to feel a part of your Club doing something! Introduce yourself and SAA
- Throughout this weekend you will hear – It is all about Leadership and your role in Engaging, Inspiring, Motivating your Club members. To do that, you will get to know your Club members , meet their expectations and needs through a variety of service projects, fellowship, networking, educational and leadership opportunities -and above all having fun and sharing ‘proud to be a Rotarian.’You will meet with your Club members, serve alongside them, being involved in many ways. However, one activity probably more than any other, will define your year as President HOW WELL YOU CONNECT WITH YOUR MEMBERS How do you want your members to feel this next Rotary Year? CLICK
- How do you do that ? With individuals ? Club as a whole ?Would it not be incredible if you met with every member before the year starts to find out what they want from your Club? That even before the year started you had a plan to get everyone involved? (Planning that retreat? ) What about each week How could you connect? ( meeting people at the door with a smile, Listening Including
- What does a President do? ( have a vision/ Plan, get people involved run the meetings run the Board meeting motivate people , educate people I would agree with all the tasks you have given Let us for a moment look at the following areas of responsibility for a Club President. What one jumps out at you? ALL OF THESE LEAD TO ENGAGEMENT In the next few minutes we are going to look at these areas to make your Clubs Rotary year the best yet!
- Just as with any kind of planning, what is step 1? Assess where you and your Club are now and what resources are available to you.How do you do this? Talk to Clb members, past presidents, In addition to your own Club meetings, visit as many others as you can. Who else might you talk to? (delicate touch here as you want to build on and improve, not tear down your Club’s current meeting plan.)What elements might you consider or look at ? Show list after to see if we missed any. CLICK!Use what you learned to begin planning the Rotary Year Where do you most of your work as a Rotary President? Yep that’s right each week at your Weekly meeting Whether planning , running or connecting with your Club members making sure they are all involved and made to feel apart of something bigger than themselves.
- Why are Weekly Meeting Important? INPUT Where we have the most contact and the attention of our members It is where we can influence where our Club is going What are the 3 most important meetings of the year:1st, Why? What are your special plans?The next two most important?2nd meeting and first in January - why? IDEAS?
- Now, nuts and bolts: How do you go about planning?INPUT (Make and agenda ,Input from Members, past Presidents ) “Before you plan a meeting, get a program, decide on how you will lead your Club first you must: Plan the year… Know where you want to take the club” INPUT lengthy discussion See the whole year and to do this President can USE THE BOOK to record what they have planned and how they stay on top of it throughout the year Explain how to use it. Theme monthsWhat do you do every year in your club? Fundraisers socials planned monthly meetings
- What are the primary components of a typical Rotary Club meeting? INPUTOpening:Welcome, Pledge, Inspiration/Invocation/Thought for the Day, Introduction of Visiting Rotarians and Guests. President's Time:Announcements, Rotary Minutes, Mission Moment,, Something Fun? You do need an agenda? That goes without saying Let’s take a few minutes and talk about how to make these happen? How do you put Rotary in your meeting? INPUT Where can you find Rotary stuff ? INPUT (Rotary.org , Rotary Video , Scholars , Peace Fellows Magazine, Club members ,Projects of the Club, Speakers at PETS, PDGs ) Why? Enhance their Rotary knowledge , Let them be part of something bigger than themselves , the Club. Inspire Reinforce Membership value Recognizing Individual Members HOW? INPUTAnnouncements? Who does them? (you doing all ?) New ways? - last minute? too long ? How do you introduce the speaker? TIQS :The TOPIC. Why it is of INTEREST, The QUALIFICATIONS of the speaker, the SPEAKERS NAME . What is the purpose of a speaker introduction? ( to make the audience WANT to hear the speaker and to make the Speaker WANT to speak to the audience and do a great job!)What is the most important rule of meetings? INPUT Start and stop on time Why? Rotarians are busy ! Show you value their time !
- How do you find speakers and programs? How do you ensure a variety of programs? Teams responsible Different person each month with one chairWhy do you screens programs and speakers? Input (Don’t schedule just because they ask. Know if they are any good) What about Political candidates ? (balance) What so you need to do to prepare for speakers? ( Confirm date, ask for needs, food AV , get bio give direction send a thank you note parking spot newsletter, speakers gift? Prospective member invite to another meeting? How do you introduce the speaker? TIQS :The TOPIC. Why it is of INTEREST, The QUALIFICATIONS of the speaker, the SPEAKERS NAME . What is the purpose of a speaker introduction? Is to make the audience WANT to hear the speaker and to make the Speaker WANT to speak to the audience and do a great job!Thank you
- Ideas for when speaker doesn’t showCell phones -ringing. What about tweeting, texting, etc.?Early leavers - how to best handlePeople talking - Cliques- sitting same place every weekHow to stop a speaker going over time?How can you make them more interesting? IDEAS ( write them out and give to new members or others to do from the floor podium in different ways (skit? Song? PPT with a prize with someone answering the question of the day?)
- Assess your Club Visit other Clubs Start the BOOKAppoint and Engage your Program CommitteeGet to know your Club members and their interestsGather Rotary information and stuff
- What will you do to make your Club Members proud that they are Rotarians? What will you do to involve all members in something this year? What will you do to make meetings Relevant? Interesting? Inspirational ? How will you delegate the tasks so that all members can go away with the feeling that they are part of something bigger than themselves? REMEMBER… “People may not remember exactly what you did or what you said, but they will always remember how you made them feel”