Meeting and conference

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Meeting and conference

  1. 1. MEETINGS &CONFERENCES
  2. 2. INTRODUCTION“CONFERENCE & MEETING REFERS TO ANASSEMBLY OF PERSONS WHO COMETOGETHER AND TO THINK CAREFULLY ONTOPICS AND ISSUES OF COMMUNICABLEINTEREST.”
  3. 3. THEY FACILITATE:-EXCHANGE OF INFORMATION.ALTERNATIVE VIEWPOINT.REMOVAL OF MISCONCEPTIONS.FINALIZATION OF PLANS AND STRATEGIES.CLARIFICATION OF CONCEPTS AND IDEAS.
  4. 4. MEETINGS• MEETINGS ARE THE MOST POPULAR METHOD OF INTERACTIVE COMMUNICATION. THEY FACILITATE DIRECT, FACE TO FACE COMMUNICATION.• WHEN THERE ARE TWO OR MORE PERSONS, THERE IS A MEETING.MEETINGS ARE THE MOST POPULAR METHOD OF INTERACTIVE COMMUNICATION.
  5. 5. CONTINUE…• THEY SERVE THE VALUABLE OBJECTIVE OF FACILITATING EXCHANGE OF INFORMATION,FORECASTING TEAM SPIRIT AND COMMITMENT TO COMMON GOALS AND OBJECTIVES.• MORE IMPORTANTLY, THEY HELP IN ELOBRATING IDEAS, CLARIFYING CONCEPTS AND CLEARING CONFUSION.
  6. 6. PURPOSES OF MEETING TO SAVE TIME IN COMMUNICATION. TO DISCUSS AND SOLVE PROBLEMS RELATING TO BUSINESS. TO RESOLVE CONFLICTS & CONFUSION AMONG TARGET GROUP. TO GIVE AND GET NEW IDEAS AND IMMIDIATE REACTIONS. TO GENERATE PASSION AND POSITIVE ATTITUDES.
  7. 7. PREPARATION FOR A MEETING FOLLOWING ARE THE BROAD AREASWHERE PREPARATORY WORK RELATING TOCONDUCTING A MEETING MAY BE NECESSARY:- DOMESTIC PAPERWORK ARRANGEMENT PURPOSE SUPPORT CODE FOR MEETING
  8. 8. DOMESTIC ARRANGEMENT:- WHERE WILL THE MEETING BE HELD:;VENUE? AT WHAT TIME AND DAY WILL IT BE HELD? WHAT WILL BE THE DURATION OF THE MEETING? WHO WILL BW INVITED TO ATTEND? WHO WILL CHAIR THE MEETING? WHETHER LUNCH/DINNER IS ARRANGED?
  9. 9. PAPERWORK:- MINUTES OF THE PREVIOUS MEETING AND RELATED RECORDS. WRITTEN REPORTS OR GRAPHICS REQUIRED AT THE TIME OF THE MEETING.
  10. 10. PURPOSE:- WHAT DO YOU WANT TO ACHEIVE? WHAT KIND OF MEETING IS IT? DOES THE LEADER NEED TO ACQUIRE SPECIALIST ADVICE ON ANY SUBJECT?
  11. 11. SUPPORT:- IS A WROTTEN REPORT IS REQUIRED? HOW MCH GENERAL KNOWLEDGE AND AWARENESS IS REQIRED? DO YOU USE MIKE OR OTHER AUDIO AIDS? IS THERE A NEED TO USE ADVANCED VISUAL AIDS FOR BETTER PRESENTATION?
  12. 12. CODE FOR MEETING:- START AND END ON TIME. BE PRESENT ON TIME AND BE PREPARED MENTALLY. SET AN AGENDA(LIST OF ITEMS). DON’T INTERRUPT UNNECESSARILY. GIVE FULL ATTENTION TO DISCUSSIONS. RECORD IDEAS/DISCUSSION.
  13. 13. PARTICIPANTS ROLE DURING THE MEETING1. PUNCTUALITY (regularity):-THE LEADER TO START THE MEETING IN TIME.2. CONTRIBUTING INFORMATION3. RAISING QUESTION4. LISTENING THOUGHTFULLY5. AVOIDING SIDE DISCUSSION6. CHEERINGING OTHER PERSONS VIEWS7. KEEP AN OPEN MIND8. SHOW INTEREST IN WHAT OTHERS SAY
  14. 14. CONFERENCE• A CONFERENCE IS A MEETING OF LARGE GROUP OF PERSONS ASSEMBLED FOR THE PURPOSE OF DISCUSSION COMMON PROBLEMS OR ACTIVITIES.• THE NUMBER OF PARTICIPANTS MAY BE ANYTHING FROM 50 TO 500 OR MORE.• THE PARTICIPANTS MAY NOT BE FROM THE SAME ORGANIZATION.
  15. 15. DIFFERENCE BETWEENMEETING AND CONFERENCE
  16. 16. CONTINUE

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