Zetadocs Expenses is an expense management solution that allows users to submit expenses from any device, attach photo receipts, and automatically enforce company expense policies. It aims to streamline the expense process and reduce costs compared to manual or spreadsheet-based systems. Expenses submitted through the Zetadocs app can be seamlessly imported into Microsoft Dynamics NAV to reimburse employees without rekeying data. The solution is priced per user starting at £5-£10 per month and includes support for Android, iOS, and web browsers as well as integration with NAV 2013 through NAV 2016 on-premises editions.

1. Expenses Management with
NAV 2016

2. We answer your Expenses questions
Ian Nickson
Zetadocs Team Lead
Nick Bradley
Senior NAV solution consultant
o Top UK Microsoft partner & Presidents Club 2016
o Over 650 years of combined Dynamics experience
o Over 680 Dynamics implementations globally
o Leading provider of expense management solutions
o Certified for Microsoft Dynamics NAV (CfMD)
o Over 900 Dynamics NAV customers worldwide

3. Designed by people like you
o Leadership in document management for NAV
o over 900 implementations on NAV
o Available in 17 countries and 7 languages
o Certified for Microsoft Dynamics NAV
o Committed to working through partners

4. † Source TechNavio’s “Global SaaS-based Expense Management Market 2014-2018”
Why move from a manual process?
o A recent survey† of 200 financial professionals found
o Biggest challenge in expense management is enforcing
corporate travel policies
o 42% reported manual data entry and inefficient processes as
key time consuming factors
o 50% use paper, email and fax to submit expense claims.

5. Why manage staff expenses?
o 10 - 12% of average company’s total budget*
o Almost 4 million UK employees claim regularly
o 36 claims p.a. each, receiving over £2,000 each
o Paper or spread sheet system is expensive
o Can be 3x cost to process
* Source: Aberdeen Group’s “T&E Expense Management” March 2014

6. Zetadocs Expenses
Faster finance
o Expenses can be
submitted from any
device at any time
o Photo receipts and
automatic
reminders ensure
nothing gets lost or
forgotten
Reduce expenditure
o Costs are kept to
budget as company
policies per
spending type can
be enforced
o Separation of sales
tax improves value
added tax (VAT)
recovery on
expenses
Complete control
o Apply company
spending policies
to limit expenditure
o A role-based
approach helps
delineate workflow,
understand
bottlenecks, speed
up processing
Seamless integration
o Genuine integration
with Dynamics NAV
means the end of
rekeying, saving
valuable time
o Smoothly reimburse
expenses

7. 1. Capture
oAndroid and Apple (iOS)
oPhotograph receipts
oEnforce policies

8. 2. Submit
oGather expenses quickly
oPhones, iPads, Tablets, PC
oTrack the approval

9. 3. Approve
oEmail notification
oExpense limits
oMultiple approvers

10. 4. Reimburse
oAutomatic export to NAV
oUses your cost codes
oReclaiming VAT

11. oIan (Salesperson) adds an expense on his phone
o Creates and submits an expense report for approval by
Nick
oNick (Sales Manager) is alerted by email
o Logs on using his tablet, verifies the expenses and
receipts, approves the claim
oApril (Finance) is alerted by email
o Checks and verifies the expense
o Approves the claim to create an unposted invoice in
NAV
Demo

12. Zetadocs Expenses
oAvailability
oUK and W1 NAV databases
oUS coming soon
oFor mid-market companies
o25-250 users
oSold through
oAccredited NAV partners
oNAV Compatibility
oNAV 2013 (7.00)
oNAV 2015 (8.00)
oNAV 2016 (9.00)
oDevices
oAndroid phones & tablets
oiPhones & iPads
oWeb browsers

13. Coming Soon
Company credit cards
Import of company credit
card statements so that card
holders can match their
expenses against card
transactions before
exporting to NAV
NAV in the cloud,
NAV on premises
We are extending our
integration support to
include NAV 2009 R2 and
then Microsoft Dynamics
365 Business Edition
(Financials)
Company cars and business
mileage
Better support for company
paid fuel and fuel cards,
helping reclaim VAT on fuel
to make it easier for your
finance team at period end

14. Pricing
oZetadocs Expenses service
o £5 - £10 pupm (minimum 5 users)
o Example 50 users £3,540 p.a. (£5.90 pupm)
o A subscription service
oConnector for NAV (Zetadocs Capture)
o Import expenses into NAV purchase ledger
o G/L codes, dimensions, etc are captured for
expenses
o Access expense receipts directly from NAV

15. Summary : Zetadocs Expenses
Faster finance
o Expenses can be
submitted from any
device at any time
o Photo receipts and
automatic
reminders ensure
nothing gets lost or
forgotten
Reduce expenditure
o Costs are kept to
budget as company
policies per
spending type can
be enforced
o Separation of sales
tax improves value
added tax (VAT)
recovery on
expenses
Complete control
o Apply company
spending policies
to limit expenditure
o A role-based
approach helps
delineate workflow,
understand
bottlenecks, speed
up processing
Seamless integration
o Genuine integration
with Dynamics NAV
means the end of
rekeying, saving
valuable time
o Smoothly reimburse
expenses

16. thank you
For a free consultation contact us
+44 (0)20 7451 1200
info@quantiq.com
QuantiQ Technology
@QuantiQTech