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Script for Social Media and Electronic Communication--Classroom Edition

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This script is the narration for the video, “Teaching Social Media and
Electronic Communication—Classroom Edition.”

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As you can see from this chart, there are many different types of social
media. For example, it can be sites where picture...

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Facebook, a social networking site, is the #1 website worldwide with
more page views than Google. If Facebook was...

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Script for Social Media and Electronic Communication--Classroom Edition

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This is the script that accompanies this slide presentation:
http://www.slideshare.net/Bovee/teaching-social-media-and-electronic-communication-classroom-edition. Be sure to download it!

Go to Bovee & Thill's Business Communication Blog at http://boveeandthillbusinesscommunicationblog.com.

This is the script that accompanies this slide presentation:
http://www.slideshare.net/Bovee/teaching-social-media-and-electronic-communication-classroom-edition. Be sure to download it!

Go to Bovee & Thill's Business Communication Blog at http://boveeandthillbusinesscommunicationblog.com.

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Script for Social Media and Electronic Communication--Classroom Edition

  1. 1. This script is the narration for the video, “Teaching Social Media and Electronic Communication—Classroom Edition.” Slide 1 This presentation focuses on social media and electronic communication. Slide 2 In this presentation, you’ll learn the answers to these questions:  What’s the difference between social media and electronic communication?  How is social media changing how we communicate?  How, specifically, might a new business use social media?  What additional resources are recommended for learning about social media and electronic communication? Slide 3 Electronic communication is any communication done electronically. All social media are part of electronic communication, but not all electronic communication is social media. For example, an Adobe PFD document, a Word document, a PowerPoint presentation, or an RSS newsfeed are all examples of electronic communication, but none are considered part of social media, although there are many ways in which you could use these tools in social media efforts. Slide 4 Brian Solis, social media guru, answers the question in this chart: What I is social media? 1
  2. 2. As you can see from this chart, there are many different types of social media. For example, it can be sites where pictures are shared, such as Flickr, or microblogging sites, such as Twitter, or social networking sites such as Facebook, or wiki sites such as Twiki, or platforms for creating a blog such as WordPress. There are about two dozen different types of social media, and within those types, there are hundreds of specific media. Slide 5 In Bovee and Thill’s texts, this is how they` describe social media: Social media are electronic media that transform passive audiences into active participants in the communication process by allowing them to share content, revise content, respond to content, or contribute new content. Slide 6 In short, social media is a conversation supported by online tools. Slide 7 Tools like these: Facebook YouTube Twitter LinkedIn Flickr Digg, and Delicious 2
  3. 3. Slide 8 Facebook, a social networking site, is the #1 website worldwide with more page views than Google. If Facebook was a country, it would be #3 – after China and India. Facebook is a site where users can build a profile, add friends, send messages, become fans of pages, indicate they “Like” something at the click of a button, find out about events, and join groups. Users can also interact with businesses. More than 30,000 retailers and thousands of companies have Facebook pages. For example, people can order tickets for Delta Airlines right on Facebook. Slide 9 On YouTube, the average user spends 15 minutes a day on the site. 36 hours of video is loaded onto YouTube every minute. More video is uploaded to YouTube in 60 days than all 3 major U.S. networks created in 60 years. YouTube is translated into 51 languages by Google’s automatic speech recognition technology. Slide 10 A recent survey suggested that video company profiles on YouTube have more measurable impact than company profiles on Facebook, LinkedIn, and other prominent sites. Slide 11 There are a number of microblogging tools. All require short messages. The most popular microblog is Twitter. 3
  4. 4. On Twitter, messages must be 140 characters or less. Twitter has over 100 million registered users. It’s getting 300,000 new users a day. Users submit 600,000 million search queries a day to Twitter search engines. 37% of users update their status on a mobile phone. Twitter has many business uses, including research collaboration company updates coupons and notice of sales tips on product usage information from experts backchannel in meetings and presentations, and customer service with individuals Slide 12 Social networking and blogging sites are now the 4th most popular activity online, even ahead of personal e-mail. Slide 13 75% of Americans and 66% of the global Internet population visit social networks. Slide 14 93% of Americans believe that a company should have a presence on social media sites. 4
  5. 5. 85% believe that these companies should use these services to interact with consumers. Slide 15 Social media is not a fad. It’s a fundamental shift in the way all of us communicate. Companies are no longer in control of their messages and must adapt to a world in which customers and other stakeholders demand to participate in and influence the conversation. Slide 16 The old communication model was a monologue. “We talk. You listen.” Slide 17 The average person is exposed to an average of 3,000 advertising messages a day. But consumers aren’t listening anymore. Interruptive marketing has seen its day. Slide 18 The new communication model is a dialogue. It should be transparent, authentic, vibrant, and consumer-driven. 5
  6. 6. Slide 19 In a social media environment, effective communication is no longer about broadcasting a tightly controlled message but rather about initiating conversations and participating in conversations started by customers and other stakeholders. Slide 20 This year Millenials/Gen Y-ers now outnumber Baby Boomers. Slide 21 Millenials spend 16 hours a week online. 96% have joined a social network. They have an average of 53 online friends. Slide 22 70% of them trust recommendations of consumers they don’t know. 90% of them trust recommendations by people they do know. Slide 23 In short, they don’t care about ads or sales presentations. They care about what their friends think. 6
  7. 7. Slide 24 Millenials/Gen Y-ers also expect to be able to use social media on the job. Slide 25 In applying what we’ve talked about so far, let’s take a look at the Artisan Flavors Ice Cream Shop, a recently opened and independently owned ice cream store with the ice cream made on the premises. Here is an example of how a new business is using social media tools. Using YouTube and Vimeo, which are known as user-generated content sites, the owner has posted videos of him making his unique flavors of ice cream, including Cherry Pepper Chocolate Truffle, Mint Licorice Delight, and Peach Mango Apricot. Using iTunes, he’s posted podcasts describing how to make specialty deserts with his ice cream, including using his peach/mango/apricot layered with white cake and whipped cream. Using PRNewswire to make announcements, such as the grand opening of his store, the start of his new blog, and a donation of ice cream to support a local charity. Using Google Maps in conjunction with the store’s website, so people can find their way to the store. Using Flickr, another user-generated content site, to post photos of the grand opening, including pictures of the store owner with local elected city officials and many local residents. 7
  8. 8. Using Twitter to post status updates about events occurring in the owner’s daily life that other people might find interesting, including when a local grade school class made a field trip visit to see how ice cream is made, when the mayor stopped by for a scoop, and when he sold his 10,000th scoop of ice cream. Using Facebook, on which he’s set up both a personal page and a page for his business. More than 400 people have “Liked” his business page. Numerous comments have been made on its wall, including requests for new flavors. He’s also posted videos to his Facebook page taken in the kitchen, and a list of upcoming events, such as a Summer Celebration Week for which people can download a coupon (buy one scoop, get one free). Using a blog, he’s listed it in major blog directories to get attention, got a mention in his local online newspaper, and writes something in it at least once a day that he thinks his readers will find interesting, such as the workshop he attended at the National Ice Cream Association about how to determine and cater to local tastes. Using Yelp, his business is listed and he watches it regularly for customer comments. Someone recently posted a negative comment about his closing the store early one evening, and he responded by explaining he needed some plumbing work done when the business was closed, so he closed a little early one evening so the work could be completed. Slide 26 Other tools he’s considering using in the future include 8
  9. 9.  online presentations, such as SlideShare, where you can create a PowerPoint presentation for anyone to see on how he makes his ice cream;  a customer service site, such as Crowdsound, where he could easily gather customer feedback. Users can comment, collaborate, and vote on his website;  collaboration software, once he opens additional stores, he may need a platform for capitalizing on his employees’ creativity, and they could be part of a discussion. This could be especially helpful in streamlining ideas from employees from how to improve store operations to developing new flavors;  for livecasting special events from his store, he could use ustream.tv;  for store events, Zvents, which is an online service for promoting local events;  for communicating with employees and customers with texting, instant messaging, and videoconferencing for free, there’s Yahoo Messenger, Google Talk & Video Chat, or Skype. Keep in mind that this owner has never spent any money on traditional advertising, and has no plans to do so. He gets all of his business through the use of social media, which is a demonstration of the power of the new communication model we discussed earlier. Slide 27 But not only is the communication model changing, but what students are learning in a typical business communication course is changing, too. 9
  10. 10. Slide 28 Memos and letters still have a role, to be sure, but they are being replaced in many instances by a growing variety of electronic media. Slide 29 These disruptive forces never stop, either. Some first-generation electronic media are already be supplaned by new social media tools. For example, in many instances microblogs, blogs, newsfeeds, and social networking sites are replacing e-mail. Slide 30 Here are two fallacies about social media and electronic communication Slide 31 Fallacy #1: Instant messaging (IM), blogs, social networks, microblogs, wikis, and other new media are social toys, not business tools. Slide 32 A year or two ago, one might have asked, “Who is using these new media?” Today, the question is more like, “Who isn’t.” But large companies aren’t the only ones using social media. Here are just a few examples of small companies using social media as well. 10
  11. 11. Slide 33 Chaz Day has a Facebook page for her company, Flame Promotions. And Laurel Delaney is on Twitter promoting her global trade company, GlobalTrade.com. Slide 34 Fallacy #2: Students already know how to use all these new media, so instructors don’t need to cover them in class. Slide 35 Most students may know how to use these media, but only those with significant work experience are likely to know how to use them in a professional context. Students need to get practical advice on using all of these media in ways that meet the expectations of the employers. Slide 36 Emphasizing the tools students will be expected to use on the job is critical, but even that is only part of the story. Even more important than the tools themselves is the profound shift that these tools have enabled, which students need to learn. Slide 37 Businesses that stick with the old “we talk, you listen” mode of unilateral communication increasingly find that nobody is willing to listen anymore. So, to succeed in this new business environment, business communicators must approach their tasks with a new mindset, in addition to these new tools. 11
  12. 12. Slide 38 Echoing the shift from the Web’s 1.0’s unidirectional model to Web 2.0’s interactive, conversational model, Bovee & Thill call this new approach Business Communication 2.0. Slide 39 Students can succeed with written communication in social media by using one of eight compositional modes when they write: Conversations. IM in a great example of a written medium that mimics spoken conversation. The ability to think, compose, and type relatively quickly is important to maintaining the flow of an electronic conversation. Comments and critiques. One of the most powerful aspects of social media is the opportunity for interested parties to express opinions and provide feedback, whether it’s leaving comments on a blog post or reviewing products on an e-commerce site. Sharing helpful tips and insightful commentary is also a great way to build a personal brand. To be an effective commenter, teach students to focus on short chunks of information that a broad spectrum of other site visitors will find helpful. Orientations. With vast amounts of information presented in so many different formats, the Internet can be an extremely confusing place, even for knowledgeable professionals. The ability to help people find their way through an unfamiliar system or subject is a valuable writing skill, and a talent that readers greatly appreciate. Unlike summaries, orientations don’t give away the key points in the collection of information but rather tell readers where to find those points. Writing 12
  13. 13. effective orientations can be a delicate balancing act because you need to know the material well enough to guide others through it while being able to step back and view it from the inexperienced perspective of a “newbie.” Summaries. We teach students that summaries can serve several purposes: At the beginning of an article or webpage, it serves as a miniature version of the document. In other instances, the up-front summary helps a reader decide whether to invest the time needed to read the full document. At the end of an article or webpage, a summary functions as a review. Reference materials. One of the greatest benefits of the Internet is the access is can provide to vast quantities of reference materials— numerical or textual information that people typically don’t read in a linear sense but rather search through to find particular data points, trends, or other specific elements. One of the challenges of writing reference material is you can’t always know how readers will want to access it. Making the information accessible via search engine is an important step. However, readers don’t always know which search terms will yield the best results, so we teach students to include an orientation and organize the material in logical ways with clear headings that promote skimming. Narratives. The storytelling techniques we cover can be effective in a wide variety of situations, from company histories to product reviews and demonstrations. We teach students that narratives work best when they have an intriguing beginning that piques a reader’s curiosity, a middle section that moves quickly through the challenges that an 13
  14. 14. individual or company faced, and an inspiring or instructive ending that gives readers information they can apply in their own lives and jobs. Teasers. Teasers intentionally withhold key pieces of information as a way to pull readers or listeners into a story or other document. Teasers are widely used in marketing and sales messages, such as a bit of copy on the outside of an envelope that promises important information on the inside. In electronic media, the space limitations and URL linking capabilities of Twitter and other microblogging systems make them a natural tool for the teaser approach. While they can certainly be effective, teasers need to be used sparely and with respect for readers’ time and intelligence. We teach students that the payoff, the information a teaser links to, should be valuable and legitimate and that they’ll quickly lose credibility if readers think they are being tricked into clicking through to information they don’t really want. Status updates and announcements. If a person uses social media frequently, much of the writing will involve status updates and announcements. We tell students that being mindful of a criticism frequently leveled at personal users of social media will help them be a more effective business user of these media—namely, don’t post trivial information that only they are likely to find interesting. Post only those updates that readers will find useful, and include only the information they need. Tutorials. Given the community nature of social media, the purpose of many messages is to share how-to advice. One of the biggest challenges with tutorials is gauging the level of understanding the target readers have about the subject so the writing can be at the appropriate level. Are the readers beginners, experts, or somewhere in between? In addition, the writer needs to make assumptions clear so readers can 14
  15. 15. tell if the information is right for them. A good place to do this is in the titles, using phrases such as “getting started with” or “advanced techniques for” to alert readers about the level of the tutorial. Whatever level of information is provided, the advice needs to be clear, complete, and logically organized. Slide 40 For a rich array of resources for teaching social media and electronic communication, go to Business Communication Headline News, look under “Categories” in the left-hand column, and select the topics in which you’re interested. www.businesscommunicationheadlinenews.com Slide 41 For more than 175 PowerPoint programs, many dealing with social media and electronic communication, go to Real-Time Updates and select “Instructor Media.” www.real-timeupdates.com 15

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