If you think "we only have 1 product line. So we don't have a portfolio", you'll be surprised to learn that the world has changed. While you may not be managing a portfolio of products, leaders today need to manage a portfolio of objectives, and a portfolio of customer/ market segments, and perhaps a portfolio of investment types. And their investment? People - talents with different skills and preference. Decades ago, within traditional industries/ companies, there were IT professionals, business analysts, and project managers. With digitalization, we have seen the transformation from IT to engineering, from Business Analyst to product management. Project management has also been transforming to portfolio program management. It is just not well known yet, until now. Learn and apply Responsive PPM and become an effective and strategic leader in any function. responsivePPM.org https://www.youtube.com/watch?v=sBbishV2GO8&t=79s

1. Responsive PPM
For Tech leaders
Becky
@dragonboat.io

2. Built the first Portfolio Program Mgmt for PayPal in 2009
Led 10 million hours of roadmaps, in Waterfall and Agile
Worked with teams and leaders in ~100 countries
VP of Strategic Planning, Program Management, Product
Management
2
Becky Flint
Founder of dragonboat.io
Linkedin: beckyflint
Facebook: Program Managers Group

3. Agenda
1. Why do organizations need Responsive PPM?
2. How does Responsive PPM work?
3. How will Responsive PPM enable you to be a better leader and grow your
career?

4. Agile madness
4Image: Spotify 2014 /Henrik Kniberg
Competing demands
Stalled by dependencies
Endless meetings (and politics)

5. Strategic misalignments
5Image: Spotify 2014 /Henrik Kniberg
Localized strategies
Competing OKRs
Resource misalignment

6. Organizations need Responsive PPM
To empower teams with both aligned objectives and aligned strategies
To enable teams with adequate resources and cross team visibility
To achieve true agility towards our vision and business outcome

7. Responsive Portfolio Program Management
1. Why do organizations need it?
2. How does Responsive PPM work?
3. How will Responsive PPM enable you to be a better leader and grow your
career?

8. Strategic Planning Project Execution
On time
On budget
Delivery
Traditional Portfolio Project Management
ROI, Budget, Scope Governance
$$ $
Executives Leaders
Enables alignment and resourcing for teams
But not responsive to changes

9. Responsive Portfolio Program Management
Strategic
Planning
Agile
Execution
Market
Inputs
Outcome
Multiple Objectives, Time horizons, MoAR, Programs
Leaders
Executives + Leaders Leaders + teams
(On demand)

10. Mission statement:
Your company’s
mission goes here
1. Grow current product with more features to close more deals
2. Develop a new offer in an adjacent area for new market
3. Modularize the product to sell via partners
Case Study: Double SaaS revenue in 18 months
Strategic considerations

11. 1. Grow current product with more features to close more deals
2. Develop a new offer in an adjacent area for new markets
3. Modularize the product to sell via partners
Case Study: Double SaaS revenue in 18 months
Faster impact, year 1-2
Critical for future growth, low revenue benefits in 18 months
Risky bet

12. Portfolio Alignment and Allocation
Investment Return MetricsPortfolio of Programs and allocation
Core Product
drive 90% revenue
New product
Resell pilot

13. Responsive Portfolio with Updated Allocation
Core product: revenue ahead of plan with current product ⇒ reduce allocation
Resell pilot: new partener opportunities ⇒ increase allocation
New product: continue progress
Responsive PPM
Adjust program allocation
Core Product
New product
Resell pilot
Core
Product
New
product
Resell pilot

14. Responsive Portfolio Program Management
1. Why do organizations need it?
2. How does Responsive PPM work?
3. How will Responsive PPM enable you to be a better leader and grow your
career?

15. The job of a tech leader
Deliver Business Value
Empower Team
Build Team
Source: A16Z blog by Martin Casado
Enable Teams

16. Deliver Business Value
Empower Team
Build Team
Strategic
alignment
Resourceallocation
Ensure
execution
Source: A16Z blog by Martin Casado
Responsive PPM - essential tool for leaders
Responsive PPM

17. Customer
Values
Product
ideas
Business
Objectives
Product
Bets
Multi-faceted Portfolio requires dynamic allocation
A portfolio of
Objectives
A portfolio of
Markets
A portfolio of
stakeholders

18. 1. Grow current product with more features to close more deals
2. Develop a new offer in an adjacent area for new markets
3. Modularize the product to sell via partners
Case Study: Double SaaS revenue in 18 months
VP Sales, US
VP Sales, EU
New head of BD
Faster impact, year 1-2
Critical for future growth, low benefits in 18 months
Risky bet

19. Responsive PPM helps to grow your career
Effective leaders must manage up, down, and sideways *
* McKinsey
mobilizing Business impact Career impact
...boss 23% 15%
...colleagues 22% 32%
....team 30% 19%

20. Responsive PPM - Outcome Driven Portfolio Collaboration
Strategic
Planning
Agile
Execution
Market
Inputs
Align Allocate Adjust
Outcome
Portfolio collaboration
MoAR
(On demand)

21. Takeaway
Every organization and every leader runs multifaceted portfolio
Competing demands churn teams and affect you and your company’s results
Solution:
Responsive Portfolio program management connects strategic planning and agile
execution in an iterative manner so that objectives, initiatives, execution and
outcome are influencing the next phase of decisions and activities responsively.
ResponsivePPM.org dragonboat.io

22. 22
Portfolio collaboration

23. Dragonboat: portfolio collaboration for leaders
23
Sign up dragonboat.io/webinar and get your free Responsive PPM certification

24. Dragonboat: portfolio collaboration for leaders
24
Real time visibility and forecastDynamic allocation and tradeoff
Sign up dragonboat.io/webinar and get your free Responsive PPM certification

25. Q&A

26. Appendix

27. Traditional Portfolio Project Mgmt Responsive Portfolio Program Mgmt
Frequency 1 time horizon - Annual On demand, with 2 time horizons
Participants Executives Executives and leaders
Artifacts Profit, ROI, Budget, list of projects Metrics, Resources, MoAR, list of programs
Portfolio Single facet - A list of projects
Multi-faceted: multiple objectives, multiple time
horizon, multiple market segments
Leaders
responsibility
Manage projects:
Governance
On time on schedule delivery
Manage programs:
Allocate resources, remove bottlenecks
Achieve desired a suite of outcomes

28. Responsive PPM Operating Cadence
Strategic Cycle Execution Cycle
Quarterly alignment (2 week) Backlog grooming and retro
Bi/Weekly check in & adjustment Daily standup
Monthly stakeholder update (2 week) Sprint demo

29. Using platform to automate Responsive PPM
29
Three levels responsive organization
1. Portfolio Visibility
2. Smart portfolio Allocation by objectives and markets
3. Elastic organization
Check out dragonboat.io/webinar

30. Financial Portfolio
Investment Return

31. Product
Team 1
Product
Team 2
Product Team 3 Product
Team 4
Program 2
Tech Leaders - X Shaped Connector
Marketing
Customer
Success
Legal HR
Program 3
FinanceSales
Program 1
T shaped: Specialist capable working with cross functional teams
X shaped: Generalist working with cross functional teams & multiple functional teams

32. Sales CEO
Product Manager
SupportMarketing Prof ServicesFinance
Engineering Team
Product ManagerProduct Manager
Engineering TeamEngineering Team
Portfolio collaboration for tech leaders
Tech leader
Eng ManagerEng Manager