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Presentation from webinar - Lean Portfolio Management _ a key to Business Agility.pdf

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Presentation from webinar - Lean Portfolio Management _ a key to Business Agility

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Lean Portfolio Management –
A Key to Business agility
Speakers:
DeemaDajani, SPCT,Product Manager Lean Portfolio Management,
Scaled Agile Inc.
JoelStåhl, SPC,Agile transformation Consultant, Frontit
Additional Panelists:Anders Fresk and Marcia Bergström,Frontit
Moderator: Peter Dahlén
Techsupport: info@frontit.se
Webinar
Date: 26 April
Time: 16.00 – 16.45 Presentation + Q&A15 minutes
Joel Ståhl
SPC, Agile Transformation Consultant
Frontit
Deema Dajani
SPCT, Product Manager Lean Portfolio
Management
Scaled Agile Inc.
Who we are
LPM course fueling Portfolio transformations
LPM became the #1 SAFe
advanced course in 2021
Enterprises implementing LPM
grew
© Scaled Agile, Inc. - 3 -
© Scaled Agile, Inc.
Field Research
- 4 -
Connect
Strategy
Advance
to
Participatory
Budgeting
- 5 -
Connecting
Strategy
- 6 -
LPM Constructsfor connecting Strategy
Increase customer
engagement in the new
subscription model
Increase renewals from 20% to
40%
Increase Net Promoter Score
(NPS) from 35 to 60
Improve average monthly usage
per active user from 0.25 to 10
Objective Key Results
Introduce a
Recurring revenue
stream
Connect
Strategy
Guiding investments
by horizon
Applying capacity
allocation
Approving
significant
initiatives
Continuous
Business Owner
engagement
1
4
2
3
Portfolio
Vision

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Presentation from webinar - Lean Portfolio Management _ a key to Business Agility.pdf

  • 1. Lean Portfolio Management – A Key to Business agility Speakers: DeemaDajani, SPCT,Product Manager Lean Portfolio Management, Scaled Agile Inc. JoelStåhl, SPC,Agile transformation Consultant, Frontit Additional Panelists:Anders Fresk and Marcia Bergström,Frontit Moderator: Peter Dahlén Techsupport: info@frontit.se Webinar Date: 26 April Time: 16.00 – 16.45 Presentation + Q&A15 minutes
  • 2. Joel Ståhl SPC, Agile Transformation Consultant Frontit Deema Dajani SPCT, Product Manager Lean Portfolio Management Scaled Agile Inc. Who we are
  • 3. LPM course fueling Portfolio transformations LPM became the #1 SAFe advanced course in 2021 Enterprises implementing LPM grew © Scaled Agile, Inc. - 3 -
  • 4. © Scaled Agile, Inc. Field Research - 4 - Connect Strategy Advance to Participatory Budgeting
  • 6. - 6 - LPM Constructsfor connecting Strategy Increase customer engagement in the new subscription model Increase renewals from 20% to 40% Increase Net Promoter Score (NPS) from 35 to 60 Improve average monthly usage per active user from 0.25 to 10 Objective Key Results Introduce a Recurring revenue stream Connect Strategy Guiding investments by horizon Applying capacity allocation Approving significant initiatives Continuous Business Owner engagement 1 4 2 3 Portfolio Vision
  • 8. Use design thinking and collaborative facilitation Connect Strategy
  • 10. Fund the Value Streams - 10 - Connect Strategy
  • 12. Not optimal Good to proceed Participatory Budgeting When is Participatory Budgeting Optimal? - 12 - Two or more value streams Single value stream Key LPM constructs ready Too soon after LPM kickoff Too late, past the budget cycle Participants prepared Insufficient preparation
  • 13. ● if intended outcome is adjusting the funding level of each value stream in the Portfolio ● and PB is not for Epic prioritization ● then a single value stream portfolio does notneed PB Participatory Budgeting Value streams factor into the PB decision - 13 - Community: Implement > Organize Around Value Some advanced portfolios run the value stream identification workshop annually Pro Tip
  • 14. ● Assessreadiness ● Pull in key elements on the LPM Implementationroadmap ● Engage the LPM working group or LPM CoP to support Participatory Budgeting Set the date to advance the LPM implementation - 14 - 1. I usually ask when does the budget cycle activities start? more than 3 months? 2. Position as a “premier” or practice event, if some elements are missing Pro Tips Community: Adopt LPM > Operate PB Readiness Checklist LPM Roadmap Adopt LPM > Align
  • 15. ● Prepare participants ● Prepare facilitators ● Prepare presenters and Epic Owners Participatory Budgeting Prepare the people! - 15 - Run an optional mock PB using fictitiousdata like Terrific Transport (TTC) to get attendees familiarwith the activity and the tooling. Pro Tip Community: Adopt LPM > Operate Overview slides Facilitator eLearning TTC Collaborate template
  • 16. ● Epics and Lean Business Cases ● Business Context ● Estimates ● Set up the event voting forum ● Value Stream capacity for Portfolio Epics Participatory Budgeting Prepare the inputs - 16 - Community: Adopt LPM > Operate Negotiate capacity with each value stream that balances local concerns and growth vs Portfolio strategic concerns Pro Tip Epic readiness guide PB Collaborate setup Value Stream Capacity Calculator
  • 17. ● Arrange for the decisionsessionafter voting ● Communicationresults to the rest of the organization ● Engage the peoplemanagers with adjustments impacts Participatory Budgeting Followthrough is key - 17 - Community: Adopt LPM > Operate Communication example Allow enough time to run some scenarios between the voting session and the decision session Pro Tip
  • 18. keep the goal in mind: a more responsive budget, derived collaboratively - 18 -
  • 19. © Scaled Agile, Inc. - 19 - Words may inspire but only action creates change. - Simon Sinek
  • 20. Lean Portfolio Management Good Practice and Pitfalls Joel Ståhl
  • 21. Good practice Senior leaders are also "thought leaders" Train all leaders in Lean-Agile principles, leadership and LPM Focus on change management
  • 22. • Establish fora that all operate on the same strategic kanban board • Start the fora early and learn as you go Good practice
  • 23. Value streamA Value stream B Value stream C Value stream D Good practice Align the line organization with the value streams Director General Line org 1 Line org 2 Line org 3 Line org 4
  • 24. Establish a portfolio kanban system with a capacity management function Inbox Review Analyze Portfolio backlog Execute in ARTs Good practice
  • 26. Good practice Epics in the portfolio well aligned with clear and well communicated strategic themes https://www.scaledagileframework.com/strategic-themes/
  • 27. Good practice Change towards LPM delivered in an agile way
  • 28. Good practice • Using external, experienced coaches with different perspectives. • Dare to change coaches if needed.
  • 29. Pitfalls • Starting ARTs before knowing the value streams • Business Owners not involved in prioritization work or when fora are started. • LPM is not aligned nor coupled with the ARTs https://www.scaledagileframework.com/implementation-roadmap/
  • 30. One single portfolio for many unrelated areas which hinders speed and efficiency. Too big – scaling too late Starting small ARTs to address problems that could have been solved by prioritization Pitfalls Too small – scaling too soon
  • 31. Pitfalls • Designing new organization and ways of working for a very long time before trying it for real • Time optimism – thinking that there will be a lot of change in a short time Text
  • 32. Pitfalls • The things that are implemented are not thought through, e.g starting an ART without direction. • Things that are thought through are not implemented, e.g. role descriptions, governance and requirements model Doing Thinking
  • 33. Invest in good leaders 01 Do things in the right sequence 02 Actually try the concepts in LPM – constantly learn and adapt 03 Seekoutside assistance from experiencedpeople 04 Summary
  • 35. What happens now? Tomorrow: Mail to participants Presentation Recording of webinar Evaluation Invitation to webinar 4 May 4 May, 8.30 Webbinar: Redo för hållbarhetsutmaningarna? Talare: Charlotta Szczepanowski, Coop, Katarina Hansson, Frontit 1 June, 8.30 Webbinar: Lyckas med agil transformation Talare: Eva Meunier & Anders Fresk
  • 36. How can Frontit help you? Connectwith Joel Ståhl and book a meeting! Connectwith Peter Dahlén to discuss participation in round table discussions! Connectwith Peter Dahlén or Joel Ståhl to discuss Agile TransformationAssessment I want to continue the discussion! I need help to assess our agile status to decide our next step I would like participatein SAFe® transformation round table discussionswith other organisations! 1 2 3 Joel Ståhl joel.stahl@frontit.se +46 72 507 43 30 Peter Dahlén peter.dahlen@frontit.se +46 70 109 20 51