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1. Mail merge is a tool which allows you to create form letters, mailing labels, and
envelopes by linking a main (common) document to a set of data or data source.
The main document is linked to the data source by common fields of data, called merge
fields. You can create your own merge fields, specific to your data source, or you can
use a predefined set provided by Word.
For example, in a form letter, your main document would be the letter informing the
person they have won money, or their car is due in for an oil change.
The data source is where the fields of information on each client receiving the letter are
located. The data source would contain names, addresses, account numbers, date of last
service, etc.
If you were printing envelopes or address labels, the main document would be the
envelopes or the sheet with labels on it; the data source would be the addresses that are
to be placed on these envelopes or labels of sheets.

7. A mail merge is a method of taking data from a database, spreadsheet, or other form of
structured data, and inserting it into documents such as letters, mailing labels, and name
tags. It usually requires two files, one storing the variable data to be inserted, and the other
containing the information that will be the same for each result of the mail merge and the
instructions for formatting the variable data.
For example, in a form letter, you might include instructions to insert the name of each
recipient in a certain place; the mail merge would combine this letter with a list of recipients
to produce one letter for each person in the list.
Advantage:
The advantages of mail merge r that u can send the same thing to many people widout having to
create a new record for each recipient.
Disadvantage:
The disadvantages is that it is more difficult to personalize each iem for each individual so they
may feel like they are receiving a bulk letter rather than one tailored to them specifically.

8. Disadvantages of Mail Merge
•The letter sounds generic to the customer.
•Information in the database needs to be kept up to date.
•Mail merge is used for fraudulent purposes and for junk mail.
•If you edit the database it can cause it to fail.
•It’s easy to make mistakes.
Advantages of Mail Merge
•Time saving as it does lots of letters.
•It is quick and easy to do.
•Easy to store the information.
•Only one letter needed to be created.

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