SPM Note For CSIT , BCA, BE and BIM

1. Managing People In Software
Environments

2. Main Concerns
4 main concerns:
 Staff Selection
 Staff Development
 Staff Motivation
 Well-being Staff during course of project

3. ‘Step Wise’ - an overview
0.Select
project
1. Identify
project objectives
2. Identify project
infrastructure
3. Analyse
project
characteristics
4. Identify products
and activities
5. Estimate effort
for activity
8. Review/ publicize
plan
6. Identify activity
risks
7. Allocate
resources
9. Execute plan
10. Lower level
planning
Review
Lower
level
detail
For each
activity

4. Understanding Behaviour
 Identify the handling of people
 2 approach:
 Positivist approach
 Based on development of system
 Discipline of Organizational behaviour theories
“If A is the situation then B is likely to result”

5.  Interpretivist approach
 How software Engineer defined?
 Who customize and install package software
 Cover the role of ICT business analyst
 How successful defined?
 The 2 viewpoints(positivist and
interpretivist)
are both valid and useful in managing the
people in software field.

6.  POSITIVIST APPROACH:
 Tends to be objective and empirical
Seeks causes for behaviour
Conduct studies that can be generalised to larger
populations
 INTERPRETIVIST METHODOLOGY
 More qualitative
Based on smaller samples
View each consumption situation as unique and non-
predictive
Look for common patterns across consumption situations

7. Organizational Behaviour
 Fredrick Taylor attempted to analyse the
most productive way of doing manual tasks.
 Taylor’s three basic objectives
 1. To select the best man for the job.
 2. To instruct them in the best methods.
 3.To give incentives in the form of higher
wages to the best workers.

8.  The conditions under which the staff
worked also affects productivity.
 OB researchers discovered that the
state of the minds of the people
influenced productivity.

9. Theory X
 The average human has an innate
dislike of work
 There is a need therefore for coercion,
direction and control
 People tend to avoid responsibility

10. Theory Y
 Work is as natural as rest or play
 External control and coercion are not the only
ways of bringing about effort directed
towards an organization’s end
 Commitment to objectives is a function of the
rewards associated with their achievement
 The average human can learn to accept and
further seek responsibility
 The capacity to exercise imagination and
other creative qualities is widely distributed.

11. Selecting the right person for
the job
 Besides the s/w tools the individuals
selected for a job affect the
programming productivity.
 Experience
 Person who can communicate well.

12. Recruitment Process
 Recruitment is often an organizational
responsibility.
 Eligible candidates- have a curriculum vitae
which shows the right and required details
 Suitable candidates- who can actually do the
job well.
 Assesses actual skills rather than experience.

13.  1.Create a job specification.
 2.Create a job holder profile.
 3.Obtain applicants.
 4.Examine CV’s.
 5.Interviews.
 6.Other procedures.

14. 14
Motivation
 Motivation and application can often make up
for shortfalls in innate skills
 Taylor’s approach - financial incentives
 Abraham Maslow (1908-1970)
 motivations vary from individual to individual.
People will be motivated by different things at
different times. People will always feel dissatisfied,
but the focus of the dissatisfaction changes over
time.
 hierarchy of needs – as lower ones fulfilled, higher
ones emerge

15. Maslow’s hierarchy of needs
Figure 21.1 Maslow’s hierarchy of needs
Source: A Maslow, ‘A Theory of Human Motivation’, Psychological Review, 1943, 50, pp. 370–396

16. 16
Herzberg
Herzberg suggested two sets of factors affected
job satisfaction
n Hygiene or maintenance factors – make you
dissatisfied if they are not right e.g. pay,
working conditions
n Motivators – make you feel the job is
worthwhile e.g. a sense of achievement or
challenge

17. 17
Vroom
Vroom and colleagues identified three influences on
motivation
n Expectancy – the belief that working harder leads
to better performance
n Instrumentality – the belief that better
performance will be rewarded
n Perceived value of the reward
Note: If any of the above factors has a zero value, then motivation will
also be zero
• Expectancy: - compilation error no matter how hard you tried
• Instrumentality – removing fault on the software that is no longer used
• Perceived value – 90% get 1st
place.

18. 18
Oldham-Hackman Job
Characteristics
Identified the following characteristics of a job
which make it more ‘meaningful’
Skill variety
Task identity – the degree to which your work and its results
are associated with you
Task significance

19. 19
Methods to improve job
satisfaction
 Set specific goals
 Provide feedback on the progress
towards meeting those goals
 Consider job redesign
 Job enlargement
 Job enrichment

20. 20
Becoming a team
Five basic stages of development:
n Forming
n Storming
n Norming
n Peforming
n Adjourning (Mourning?)

21. 21
Balanced teams
 Meredith Belbin studied the performance of
top executives carrying out group work at the
Hendon Management Centre
 Tried putting the ‘best’ people together in
‘Apollo’ teams – almost invariably did badly
 Identified the need for a balance of skills and
management roles in a successful team
 The difference between “eligible” and
“suitable” candidates

22. 22
Management team roles
 The co-ordinator – good at chairing
meetings
 The ‘plant’ – an idea generator
 The monitor-evaluator – good at
evaluating ideas
 The shaper – helps direct team’s
efforts
 The team worker – skilled at creating
a good working environment

23. 23
Belbin management roles -
continued
 The resource investigator – adept at
finding resources, including information
 The completer-finisher – concerned
with getting tasks completed
 The implementer – a good team
player who is willing to undertake less
attractive tasks if they are needed for
team success
 The specialist – the ‘techie’ who likes
to acquire knowledge for its own sake

24. 24
‘Social loafing’
 Tendency for some team participants to
‘coast’ and let others do the work
 Also tendency not to assist other team
members who have problems
 Suggested counter-measures:
 Make individual contributions identifiable
 Consciously involve group members
( ‘loafer’ could in fact just be shy!)
 Reward ‘team players’

25. 25
Barriers to good team
decisions
 Inter-personal conflicts – see earlier
section on team formation
 Conflicts tend to be a dampened by
emergence of group norms – shared
group opinions and attitudes
 Risky shift – people in groups are
more likely to make risky decisions than
they would as individuals

26. 26
Delphi approach
To avoid dominant personalities intruding the
following approach is adopted
3. Enlist co-operation of experts
4. Moderator presents experts with problem
5. Experts send in their recommendations to the
moderator
6. Recommendations are collated and circulated
to all experts
7. Experts comment on ideas of others and
modify their own recommendation if so moved
8. If moderator detects a consensus, stop; else
back to 4

27. 27
Leadership: Types of authority
Position power
 Coercive power – able to threaten
punishment
 Connection power – have access to
those who do have power
 Legitimate power – based on a person’s
title conferring a special status
 Reward power – able to reward those
who comply

28. 28
Leadership: Types of power
Personal power
 Expert power: holder can carry out
specialist tasks that are in demand
 Information power: holder has access
to needed information
 Referent power: based on personal
attractiveness or charisma

29. 29
Leadership styles
 Task orientation – focus on the work in hand
 People orientation – focus on relationships
 Where there is uncertainty about the way job
is to be done or staff are inexperienced they
welcome task oriented supervision
 Uncertainty is reduced – people orientation
more important
 Risk that with reduction of uncertainty,
managers have time on their hands and
become more task oriented (interfering)

30. Coaching style matrix
Figure 21.5 Developing team members by matching your supervision to their needs

31. PMI examination content
Figure 24.1 PMI qualification examination content

33.  INSTRUCTION IS BEST MENTHOD
 STRESS
 HEALTH AND SAFTY
(REFER YOUR BOOK)