This document discusses indexes, registers, and health data collection. It describes master patient indexes, disease, procedure, and physician indexes. Registers and registries are also covered, including case report forms, vital statistics like birth and death certificates. Methods of health care data collection are examined, such as case abstracting systems, common health care data sets, and descriptive health care statistics like bar graphs and pie charts. Data quality measures like integrity, reliability and validity are also addressed.

1. Chapter 8
Indexes,
Registers, and
Health Data
Collection

2. © 2019 Cengage®. May not be scanned, copied or duplicated, or posted to a publicly
accessible website, in whole or in part. 2
Indexes
• Master Patient Index (MPI)
– Purpose of the MPI
– Automated MPI
– Manual MPI
– Avoiding duplicate MPI records
• Disease, procedure, and physicians indexes

3. © 2019 Cengage®. May not be scanned, copied or duplicated, or posted to a publicly
accessible website, in whole or in part. 3
Data Entry Screen for MPI

4. © 2019 Cengage®. May not be scanned, copied or duplicated, or posted to a publicly
accessible website, in whole or in part. 4
Master Patient Index Card

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accessible website, in whole or in part. 5
Disease Index

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accessible website, in whole or in part. 6
Procedure Index

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accessible website, in whole or in part. 7
Physician Index

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accessible website, in whole or in part. 8
Registers & Registries
• Case report forms
• Characteristics of registers and registries
• Vital statistics
– Birth certificates
– Death certificates
• Operation of registers and registries

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accessible website, in whole or in part. 9
Case Abstracting
• Case mix analysis
• Automated case abstracting systems
• Manual case abstracting systems
• Data set
• Data dictionary

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accessible website, in whole or in part. 10
Health Care Data Sets
• Data Elements for Emergency Department
Systems (DEEDS)
• Essential Medical Data Set (EMDS)
• Health Plan Employer Data and Information
Set (HEDIS)
• Minimum Data Set (MDS)
• National Cancer Data Base (NCDB)
(Continues)

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accessible website, in whole or in part. 11
Health Care Data Sets (Continued)
• Outcome and Assessment Information Set
(OASIS)
• Joint Commission ORYX® Initiative
• Uniform Ambulatory Care Data Set
(UACDS)
• Uniform Clinical Data Set (UCDS)
• Uniform Hospital Discharge Data Set
(UHDDS)

12. © 2019 Cengage®. May not be scanned, copied or duplicated, or posted to a publicly
accessible website, in whole or in part. 12
Health Care Data Collection
• Descriptive health care statistics
– Bar graph
– Pie chart
– Line diagram
• Data quality
– Data integrity
– Data reliability
– Data validity
(Continues)

13. © 2019 Cengage®. May not be scanned, copied or duplicated, or posted to a publicly
accessible website, in whole or in part. 13
Health Care Data Collection (Continued)
• Hospital-Based Statistics
– Admission data
– Length of stay (LOS)
– Discharge data