2. 2
Agenda
• Project Purpose & Scope
• Project Team & Timeline
• Project Organization
• Project Approach
• Project Deliverables
• Project Status
• Next Steps
3. 3
Project Purpose and Scope
• Address broken process with Project
Management System – Capturing Actual Costs
• Critical Project per CIO
• Data Capturing and Reporting Issues
• Different Data Streams:
– Timesheets
– Vendor Invoices
– Employee Expenses
• Scope of Project = IT Developmental Projects
4. 4
Project Team and Timeline
• Four full time SME – Subject Matter Experts
– Project Management System
– Process Improvement / Six Sigma
– System Administrative Support = 1 Person Budgeted
• Four Month Duration
• Three Important Sponsors:
– Chief Information Officer (CIO)
– Project Management Office
– CIO Governance Council
5. 5
Project Organization
Process
Improvement Team
Director, Project
Management Office
Chief Information
Officer
Secretary of Agency
• Works directly with other Project
Managers
• Meets weekly with PMO Staff
• Main project sponsor
• Directly supports the project
• Champion the project results
• Critical to getting solutions
implemented
• Final authority
• Sets overall agency policy
6. 6
Project Approach
• Six Sigma DMAIC Approach
– Design: Identify key inputs critical to the process
– Measure: Collect data and measure defects
– Analyze: Root causes of the problem
– Improve: Solutions to solve the problem
– Control: Reach higher sigma levels
• Include Milestone Reviews for Quality Control
• Training and SOP Documents probably will be
required
7. 7
Project Deliverables
• SIPOC Diagram = Map the Process
• Gantt Chart = Main Impacts on Costs
• Critical to Quality = Key Process Inputs
• Performance Standards = What to measure
performance against
• Attribute MSA = Reliability of Data
• Hypothesis Testing = What will work
• Control Charts = Visually monitor progress
8. 8
Project Status
• Team in place
• Preliminary Work
– Interviewing Targeted Projects
– Collecting and Reviewing System Data
– High Level Process Mapping (SIPOC)
– Project Selection Analysis
– Thought Process Map
9. 9
Next Steps
• Approval of Project Charter
• Finalize Project Plan and Schedule
• Initial Data Capture and Analysis
• Identification of Critical to Quality and
Operating Definitions
• Establish Baseline Performance Levels
• Solutions > Improve > Control
