Final Year Capstone Project was based on the Construction and Project Management aspects of the Mandir.

1. THE RENOVATION AND
EXTENSION OF THE
HINDUSTAN SHIVA MANDIR
NAME: ADESH RAMHARACK ID: 52748
FULL TIME
BAS.c CIVIL ENGINEERING
SUPERVISOR: Ms KAREN MEDINA

2. PURPOSE
• The mission for the redevelopment of the Mandir is to provide a more comfortable
gathering space, improved place for worship and increase a growing audience.

3. PROJECT DESCRIPTION
• The Hindustan Shiva Mandir was originally launched in 1987 and was subscribed
by Caroni 1975 Limited with the assistance of members of the community who
assembled themselves to establish the contruction of this religious organization. The
general area of study is along Hindustan road that make up the village of New
Grant, which is located along the Naparima/Mayaro Road.

4. Problem Statement
The Mandir does not meet current life safety codes, specifically with regard to egress
and fire protection and has suffered over the years from a lack of maintenance. The
building is becoming unfit for occupancy of any kind unless some action is taken, there
is no central air conditioning and many the windows cannot be opened for natural
ventilation. There is no legal handicap access into or within the building, the toilets do
not comply with current codes, there is no fire protection, etc. Finally, the exterior
(under ceiling) of the building have been sealed with welded wire mesh since it was
first built to prevent birds and bats from entering. Due to number of years passed,
deterioration of the wire mesh leads to birds and bats and other animals entering
through these same openings.

5. NEED ANALYSIS
From the data collected via the questionnaires and interview with both the members of the
Mandir and the community, various proposals were made. The data collected were evaluated
and organised into charts graphs and tables
It was observed that most of the members of the community attended the Mandir over 10
years and more, also the location of the Mandir was a greater impact on them

6. The chart above shows score out of 4, concerns regarding the Mandir. It can be observed that most members are
comfortable with the seating area and conduciveness to worship. Regarding the other attributes it was poorly reflected
upon. Thus work needs to be done to ensure the other attributes are met.

7. ALTERNATIVES
• Renovation of existing Mandir
Cost: TT$500,000.00
• Renovation of existing Mandir + Extension
Cost: TT$2,550,000.00
• Demolish and Rebuild a new Mandir
• Cost: TT$4,950,000.00

8. EVALUATION OF ALTERNATIVES
For selecting the best alternative, the Multi Attribute Utility Theory (MAUT) was employed. A set
of criterion were defined along with the weighting for each and a rating scale from one to five was
established, one being the least favorable and five being the most favorable. Each attribute was
ranked, the totals computed and the alternative with the highest total rank was selected.
CRITERIA
Cost weighting:
3.5
Aesthetic
weighting: 3
Structure
weighting: 2.5
Constructabilit
y weighting:2
Accessibility
weighting:1.5
Environmental
impact
weighting:1
1-Very
expensive
1-No appeal 1-Very Unsafe 1-Very difficult 1-Very difficult
1-Very high
impact
2-Expensive 2- Simple 2-Unsafe 2-Difficult
2-Difficult
2-High impact
3-Moderate 3- Moderate 3-Moderate 3-Moderate
3-Moderate 3-Medium
impact
4-Cheap
4- Good 4-Safe 4-Easy 4-Easy 4-low impact
5-Very cheap
5-
Magnificent
5-Very Safe 5-Very easy 5-Very easy
5-Very low
impact

9. EVALUATION OF ALTERNATIVES
ALTERNATIVE
1
ALTERNATIVE
2
ALTERNATIVE
3
CRITERIA Weighting Rank W X R Rank W X R Rank W X R
W R R R
Project Cost 3.5 3 10.5 2 7 2 7
Aesthetic
3 2 6 4 12 5 15
Structure 2.5 3 7.5 4 10 4 10
Constructability
2 4 8 3 6 2 4
Accessibility 1.5 4 6 4 6 4 6
Environmental
Impacts 1 4 4 4 4 1 1
TOTAL 42 45 43
Results of the evaluation matrix show that Alternative 2 has the highest total weighted value of 45
followed by Alternative 3 of 43 and then Alternative 1 of 42. This alternative shall therefore be
considered in further details for design purposed later in the project.

10. ESTIMATED CONSTRUCTION COST

11. SCHEDULE RATES

12. SITE PLAN

13. X-RAY VIEW OF THE MANDIR

19. PROJECT PLANS
COMPULSORY PLANS
• Project Management Plan
• Quality Management Plan
• Risk Management Plan
• Schedule Management Plan
• Scope Management Plan
• Stakeholder Management Plan
SUPPLEMENTAL PLANS:
• Procurement Management Plan
• Communication Management Plan

20. PROJECT MANAGEMENT PLAN
Initiation Fri May 27, '16 - Fri Jun 24, '16
Planning Mon Jun 27, '16 - Mon Dec 19, '16
Execution Tue Dec 20, '16 - Tue Aug 15, '17
Monitoring and control M&C for whole execution
Closing Wed Aug 16, '17 - Fri Aug 25, '17
Total duration 455 days: 1 year, 2 months, and 29
days
Start 27 May, '16
End 25 August, '17
Life cycle
Primary Stakeholders Secondary Stakeholders
Project manager Client
Contractor Operators
Design/Engineering
Consultants
Suppliers
Supervision Consultants

21. Schedule Variance Threshold Schedule Baseline Management
The project will be completed in 1 year, 2 months, 29
days and it is necessary to use the resources
effectively and efficiently specifically the time
resource because any delay will directly affect the cost
of the project. For the timely completion of the project
it is important that all the task are completed on their
respective deadlines.
Acceptable delay in the completion of a task depends
on its complexity, cost affect behavior and effect on
entire project. If certain task have strong impacts on
the project, then the project will be pushed back a
couple days or even a few days and the project
manager will be held responsible for the delay.
The project manager will lead the team and it will be
his responsibility to complete the tasks on time, for
this purpose the project manager will be call weekly
meetings with project team to assess their
performance. If some sort of variances are coming on
the project the project manager will look into them
and if they are out of his control then a meeting will
be called including all relevant stakeholders and all
possible solutions will be discussed including extra
time for the completion of a task, but if it is not
accepted then the project manager is authorized to
increase the working hours to meet the deadline or
replacing team members but that would be in extreme
circumstances.
Variance and Baseline Management:

22. Cost Variance Threshold Cost Baseline Management
The cost variance which are acceptable depend
on the nature of the task there can be
tolerance of about 10% which indicates as
yellow or cautionary. If tolerance of about 20%
then the cost status will be at a red indicator
or critical.
The cost performance baseline will be
managed by doing weekly audit reports. It will
be decided by the project manager how much
variance is acceptable for a certain task, if the
variances are large the project manager will
call an immediate meeting of the project team
members and will try to find out the reason for
such variances. Possible solution would be
increasing project funding.
Scope Variance Threshold Scope Baseline Management
The scope variance are not going to happen
more often but if they occur then the issue
must be resolve immediately because it will
directly influence the cost and schedule
variances
It will be the responsibility of the project
manager to look into the performance of the
team members and assess their tasks assigned
to verify their scope; in case of any variances
the team will be directed to change their line
of action. No such variances can be assigned
because it is an issue of serious nature
because scope variance directly affect the cost
and schedule.

23. QUALITY MANAGEMENT PLAN
Quality control approach
• Inspection of the processes both the project and service implementation of change
requests when there is a need.
Quality improvement approach
• Weekly meetings
• Reports on cost performance
• Resolve any dispute which may arise

24. No. Description Confirmed by
Project
Manager
Confirmed by
Contractor
Remarks
Sign Date Sign Date
1 Review the required excavation
depth of pile foundation as per
drawings
2 Check drawings and specification,
the number of Stirrups per the length
of rebar for pile cap, foundation and
ground beam
3 Check the quality of the mixture of
sand, cement, stones in the pile
foundation
Quality checklist for excavation

25. Risk management plan

27. SCHEDULE MANAGEMENT PLAN

28. Sequencing Activities
Activity sequencing was used to determine the order of work packages and assign relationships
between project activities.
Sequencing of activities performed as part of this construction project include:
1. Pre - Construction Stage
2. Start to End Construction works
3. Site Preparation
4. Substructure
5. Structural Steel Frame
6. Concrete Work
7. Roof Works
8. Walls
9. Windows/Doors
10. Floor Finish
11. Plumbing Installation
12. Electrical Installation
13. Ceiling Finishes
14. Joinery
15. Painting
16. External Works
17. Close-out Stage

29. Activity Duration estimate (days)
Pre - Construction Stage Mon Jun 27, '16 - Mon Dec 19, '16 (126 days)
Start to End Construction
works
Tue Dec 20, '16 - Fri Aug 18, '17 (171 days)
Site Preparation Tue Dec 20, '16 - Wed Dec 28, '16 (7 days)
Substructure Thu Dec 29, '16 - Thu Feb 9, '17 (31 days)
Structural Steel Frame Thu Feb 9, '17 - Fri Mar 3, '17 (17
days)
Concrete Work Mon Mar 6, '17 - Fri Mar 10, '17 (5 days)
Roof Works Mon Mar 13, '17 - Thu Mar 30, '17 (14 days)
Walls Fri Mar 31, '17 - Mon May 1, '17 (22 days)
Windows/Doors Tue May 2, '17 - Wed May 10, '17 (7 days)
Floor Finish Thu May 11, '17 - Fri May 26, '17 (12 days)
Plumbing Installation Fri Apr 21, '17 - Tue May 2, '17 (8
days)
Electrical Installation Mon May 29, '17 - Wed Jun 7, '17 (8 days)
Ceiling Finishes Thu Jun 8, '17 - Wed Jun 21, '17
(10 days)
Joinery Thu Jun 15, '17 - Mon Jul 17, '17 (23 days)
Painting Tue Jul 11, '17 - Tue Aug 15, '17 (26 days)
Estimating Activity Duration
Estimate Activity Duration is the process of approximating the number of work periods needed to complete
individual activities with estimated resources.

30. Scope Statement Development
• The project scope statement provides a detailed description of the project,
deliverables, constraints, exclusions, assumptions, and acceptance criteria.
Scope management plan

31. Project Assumptions
Assumptions of this Project believed to be true but unsure:
• The project will stay on or under projected budget.
• The project will be completed within given time
• Any required permits will be approved without any issue
• All equipment and material will be obtained without any complication
Scope management plan

32. STAKEHOLDER MANAGEMENT PLAN
Project
Stakeholder
Role in Project
Type of
Stakeholder
Strategy Project interests
Impact on
Project
Outcome
Members of
the Mandir
Client External
Project
Performance
Documentation
To receive, the
final product as
per requirements
Influencer
Parasram
Enterprises
Limited
Contractor Internal
Project
performance
feedback, RFQ
To deliver the
Project in time
and within the
approved budget
Influencer
Project Team
1
Design/Engineering
Consultants
Internal
Meeting,
Project
documentation
To perform work
as per
requirements and
collect wages
Supporter
Project Team
2
Supervision
Consultants
Internal
Project
Performance
Documentation
To check whether
the work is being
perform as per
requirement
Supporter
Adesh
Ramharack
Project Manager Internal
Official
Meetings,
Project
performance
feedback
To check whether
the work is being
perform as per
requirement
Influencer
------------- Operator External
Project
performance
feedback
To perform work
as per
requirements and
collect wages
Supporter
-------------- Supplier External
RFQ, invoices,
Payment
schedule
To deliver good
material of
approved quality
on time and
collect payments
on invoices
Supporter

33. PROCUREMENT MANAGEMENT PLAN
Procurement management includes the processes necessary to purchase or acquire
products, services or results needed from outside the project teams.
Selection Process and Criteria
• The suppliers will be selected on the following criteria:
• Low cost
• Quality of the Material
• Timely delivery
• Reputation in the market

34. Project manager Contractor
- He will look after the needs
of the project and the
materials needed to procured
- It is the responsibility of the
project manager to timely
send the request for the
procurements.
- He should procure audit
reports of the procurements.
- He should contact with the
authorized supplier and check the
availability of the materials on time.
- He should give all invoices of items
procured form the supplier to the
project manager
Roles and Responsibilities

35. COMMUNICATION PLAN
WHAT WHEN MEDIUM OWNER ATTENDEES OBJECTIVE
Kick off Meeting Once Face to face Project Manager
Project Team,
Stakeholder
Introduce the
project teams and
discuss the project
Project Team
Meetings
Weekly
Face to face /
Phone
Weekly Team
Leader
Project Team
Review the status
of the project
Technical Design
Meetings
As Needed
Face to face /
Presentation
Project Manager
Contractor,
Project Teams
Discuss the design
concept of the
Mandir
Monthly Project
Meetings
Monthly Face to face Project Manager Project Teams
Monthly report of
project status
Status Reports Monthly Email Team members
Project Manager
Report the status
of the project
including
activities,
progress, costs
and issues.

36. ANY QUESTIONS?