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Zero2Ten - Choosing between Salesforce and Dynamics


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Zero2Ten - Choosing between Salesforce and Dynamics

  1. 1. Whitepaper zero BUILDING BUSINESS FAST Choosing Cloud CRM Securing long-term value in a short-term world
  2. 2. Choosing Cloud CRM: Securing long-term value in a short-term world According to Salesforce, companies that implement a Customer Relationship Management system experience, on average, a 27% increase in revenue, backed by a 32% increase in sales productivity. The case for CRM software is compelling. But which is the right CRM system for your business? This white paper examines the need to balance short-term results with long-term value when evaluating CRM software. It looks at how two major players in cloud CRM, and Microsoft Dynamics, stack up to meet the needs of the `On-Demand generation’ and highlights the hidden costs that you should be aware of when evaluating your CRM application. The rise of the On-Demand generation Remember when the secret to successful customer relations was getting the right information, to the right people, in the right place, at the right time? Remember when that became an expectation? We live in a world where social media, wireless connectivity and mobile applications give us 24 hour access to information. We expect to have it at our fingertips, and we expect it now. So do our customers, which means the potential pitfalls of processing inconsistent or inaccurate information are vast. Welcome to the On-Demand generation. Faced with proliferation of data and constant demands for information, not to mention safeguarding revenue and profitability, a controlled Customer Relationship Management (CRM) strategy is more important than ever. With the relentless pace of change, it’s easy to be tempted by a quick fix; the challenge for the CRM buyer is to select an application that delivers short-term tactical results but that will also stand the test of time. Here, we compare the two big hitters in the cloud CRM market, Microsoft Dynamics CRM and and ask: “Which is the best bet for long-term value in a short-term world?” User adoption, the key to short-term results The success of CRM applications has always hinged on users’ appetite for adoption. Unless CRM software is intuitive and consistent, users will revert to old habits. Microsoft addresses this by asking: “Is your CRM as easy as email?” Microsoft Dynamics CRM works natively with Microsoft Office suites, ensuring that people can interact with CRM through tools they know and use every day. Salesforce has also recognised this as a key strategy; the biggest selling application in the Salesforce AppExchange is Outlook integration. The vendor is working on its third Microsoft Office integration program in three years in a bid to offer symmetry. “ We ultimately selected Microsoft Dynamics CRM [Online] because our salespeople spend their entire days using Outlook. We knew it wouldn’t be a burden on our employees to learn and use and that has helped to drive a 100 per cent user adoption rate.” Marc Chester. Vice President, Business Development, Data Reduction Systems With increasingly busy lifestyles and blurred boundaries between work, home and play, the On-Demand generation wants to be able to blend business and personal worlds through a single device – whether that’s a smartphone, tablet or PC. Simple, transactional apps allow people to quickly perform repetitive tasks that connect seamlessly with CRM system processes. In its latest technology wave, converging Windows 8 with Windows Phone, Surface and Xbox, Microsoft has recognised this need for a consistent lifestyle experience across all devices. A strategy that should ensure predictable interaction with Dynamics CRM for years to come. Salesforce also recognises that tablet and smartphones are changing the way we work, but without its own device or operating system relies on alliances with other technology providers, such as Google and Apple, to integrate with its CRM offering. While this might seem risky, there is little doubt that providing a CRM solution that works with other hardware vendors will deliver value to Salesforce as it tries to wrestle market share from Microsoft. Keeping up with the Joneses: Social, home-working and other new demands In 2011, Salesforce unveiled its vision for the social enterprise announcing its social collaboration tool, Chatter, along with other acquisitions to enrich its platform and ecosystem, including Radian6 for social media monitoring, engagement and sharing tools. Microsoft responded by acquiring Yammer, the market-leading social networking platform for business which it will integrate natively with Dynamics CRM. Furthermore, with its Lync product, Microsoft extends the social network of Dynamics CRM through a unified communications platform that includes Instant Messaging and Presence. Organisations are under increasing pressure to provide seamless home-working capability across multiple devices. Microsoft probably has the edge with its integrated “built to work together” platform. However, if Salesforce continues to invest and adapt its rapidly expanding neutral platform offering, it could well be in a position to give Microsoft a run for its money. Choosing CRM software: Securing long-term value in a short-term world
  3. 3. Total cost of ownership, the key to long-term value While tactical customer interaction is powerful, we shouldn’t forget that CRM also has a strategic role to play. Choosing a good enough, cheap enough, departmental solution for CRM may see a smart choice now. But if it is successful, your deployment is likely to grow through other parts of your business, and your costs will grow with it. While Microsoft Dynamics CRM provides comparable CRM functionality at 30 per cent of the subscription cost of its equivalent, you should also be thinking about the following costs which are often overlooked: Start-up costs Prices for the cloud versions for each are widely published with Microsoft Dynamics CRM at £28.70 per user per month and, for it comparable and most popular Enterprise version, at £85 per user per month. Services Both Microsoft Dynamics CRM and deliver their implementation services through partners: Microsoft with its Gold partners, President Club members and the higher Inner Circle members and worldwide award winners; and Salesforce through its Cloud Alliance Partner Program. Support Both Microsoft and Salesforce offer upgrades, releases and technical support. Microsoft’s support is included within the per user price and, depending on the package taken, this is also the case for Salesforce. The real cost of support should also take account of the Premier support package from Salesforce or any add-on support packages from Microsoft partners. Contract lock-in Most cloud subscriptions come with a minimum contract term. Be sure to evaluate the cost of subscription throughout the contract period, and understand the impact of cancelling user licenses you might not always need. Customisation Any CRM system should be configurable to the unique challenges of your business. But as your business changes, so should your CRM system. Be sure to assess the on-going costs of system configuration, and your need for external expertise. Microsoft offers the ability for custom functionality to be ‘dropped in’ and unpacked into Dynamics CRM and then removed as necessary, ensuring business process can be added and removed quickly and efficiently. Data storage Both Microsoft Dynamics CRM and come with an initial database storage limit; you can expect to pay up to $250 per GB, per month for additional storage for the latter. Data extraction The data in your CRM is your lifeblood. What happens when you want to take it out of your CRM system and move it elsewhere? Be sure to challenge your CRM vendor for the costs of data extraction. Mobile In order to realise the benefits of CRM across mobile device apps, you will need to pay an additional mobile subscription fee. Be aware that this can be as much as your initial CRM subscription. Social networking Microsoft and both offer social media capabilities for CRM applications; be sure to check the additional subscription costs of running these services and the long-term plans to include them in the core subscription. Integration As a business critical application, your CRM will need to exchange data with other applications throughout your business. The costs of integration projects are not insignificant, particularly if yours originate from a range of vendors. Whereas provides an API for integration which will “do the job”, Microsoft Dynamics CRM offers a full event-driven integration framework where developers can insert custom business logic and extensions and build a high-scale and reliable integration service. Extending functionality Extending your CRM strategy company-wide doesn’t necessarily need to be an expensive development exercise. Both Microsoft and Salesforce offer online stores for customers to download pre-developed industry or departmental add-ins to their CRM platforms. While the Salesforce AppExchange is specific to its specialist developers, the Microsoft Dynamics Marketplace supports applications developed by the extensive Microsoft developer community, arguably providing a greater opportunity for innovation. So, how do Microsoft Dynamics CRM and stand up to the TCO test? While promises lower TCO over on-premise deployments, at least in the first year, it seems that for any cloud application, the true test of TCO is around 3 years and longer. If CRM is a strategic choice, it must provide benefit over a long-term business plan. With this in mind, you shouldn’t discount the possibility of an in-house deployment at a later date. It’s worth remembering that Microsoft Dynamics CRM gives you the option to move from cloud to on-premise at any time to suit your and your customers’ changing needs. With you are probably making a long-term decision right from the off. Find out more, email or call 0203 608 1445
  4. 4. The following chart compares 3 year TCO for a 100 user system: 100-user deployment 3 Year TCO (100 users) “ By a conservative estimate, we save at least $500,000 per year in licensing costs, although we acquired many more Microsoft Dynamics CRM licenses than we ever had for” $1,000,000 $900,000 $800,000 Carla Rolinc. VP of IT, Safety-Kleen Systems $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $Microsoft Dynamics CRM 2011 Online Microsoft Dynamics CRM 2011 Microsoft Dynamics CRM 2011 (External Connector) Salesforce Professional Salesforce Enterprise Salesforce Unlimited “ In addition to planning how we can benefit from new Microsoft technologies, we are always looking at opportunities for industry-specific functionality we can find in such resources as the Microsoft Dynamics Marketplace.” James Fleming. CIO, Speedy Hire Source: CRM Total Cost of Ownership: Fees, Subscriptions and Hidden Costs, Chris Bucholtz Summary: Before you buy, what should you ask yourself? To achieve long-term value in a short-term world, you need to ask the right questions about future proofing your investment in CRM. Before making a final choice, which can often be based on an acute departmental pain, ask yourself the following questions: • How does my choice of CRM fit my own business culture? • How will this be embraced by my people? • Am I buying CRM for the benefit of me, my team, for my business, or for my customers? • How will we want to extend its use over time? • How much will it cost in the long-term? is, without doubt, a popular solution to address the needs of the On-Demand generation; particularly so if you are 100% confident that the business requirements you have right now will never change. If your future strategy requires a completely neutral platform that doesn’t need to take too much notice of maximising existing IT investments then it’s a contender. However, Microsoft Dynamics CRM will allow you to satisfy the On-Demand generation, with the apps and data required, but also with the confidence, comfort and security of a long-term strategic choice. This future flexibility, combined with the demands of today’s business users for seamless, integrated access to information presents quite a compelling story. Before investing in any CRM application, you should think long and hard about what will deliver short, medium and long-term value and not be tempted by the quick-fix (which, in reality probably isn’t). About Zero2Ten Zero2Ten has shown hundreds of companies that CRM doesn’t have to be difficult or expensive. We are the only Microsoft Dynamics CRM firm that combines deployment and a proactive user adoption roadmap into a single 100% fixed fee programme. Zero2Ten has implemented 500+ Microsoft Dynamics CRM Online solutions - more than any other Microsoft provider on the globe. We continually fine-tune our process and user adoption programmes to give you the maximum return on your CRM investment. This commitment to stay with you throughout your CRM journey has earned Zero2Ten the highest CRM customer retention rate in the business. To find out more about how Zero2Ten can help you build your business, email or, better still, call us now on 0203 608 1445 zero BUILDING BUSINESS FAST ©2013, Zero2Ten