TRACEABLITY IS IMPORTANT IN CHECKING THE TRAIL FROM RM TO FG

1. PRODUCT AUDIT
Audit Trail & Traceability
Divulged by Anil M V

2.  WHAT IS AUDITING
 Auditing is the examination or validation of
Critical Control Points or Critical Control
Documents in the chain of custody by an
Operation/facility/Company which duly envisages
the accuracy and completeness on the Traceable
Standard Operating Procedures.
- A verification of the effectiveness of a system.
- Through inspect materials, processes, finished
product, records, systems and other activities.
- There always two type of audits Internal Audit and
external audit

3. • Traceability is the procedure of tracking (and
documenting) all your raw materials,
parts, and finished goods throughout your
manufacturing process, such as production,
processing and handling.
“
Tracking” (or Trace forward) “
Traceability” most of all
companies use software, lot
numbering, batch numbering ,
barcoding etc

4. - RAW MATERIAL
PROCESSING
OR
HANDLING
UNIT
FINISHED PRODUCT
STORAGE WITH
PROPER
LABELLING FOR
IDENTIFICATION
LOGISTIC FLOW FROM RM TO FG

5. 1 . Tr a c k i n g a n d R e c o r d - K e e p i n g
I f y o u e v e r n e e d t o d o a p r o d u c t r e c a l l , y o u r p r i o r i t y i s
g o i n g t o b e i d e n t i f y i n g a l l t h e a ff e c t e d p r o d u c t s , s o y o u c a n
b e t t e r i n f o r m t h e p u b l i c wh e n y o u p u t o u t t h e n o t i c e .
2 . S u p p l y C h a i n Vi s i b i l i t y
P r o d u c t t r a c e a b i l i t y i n m a n u f a c t u r i n g n o t o n l y n e e d s
i n s i g h t s i n t o y o u r o wn p r o d u c t i o n b u t i m p r o v i n g p r o d u c t
t r a c e a b i l i t y a l s o n e e d s a b e t t e r u n d e r s t a n d i n g o f y o u r
s u p p l y c h a i n .
3 . P r o a c t i ve M o n i t o r i n g
O n e o f t h e g o a l s o f i m p r o v i n g y o u r p r o d u c t t r a c e a b i l i t y i s
t h e a b i l i t y t o s p o t p r o b l e m s s o o n , s o y o u c a n n i p a n y
p o t e n t i a l i s s u e s i n t h e b u d a n d a v o i d i t t u r n i n g i n t o a n e v e n
b i g g e r p r o b l e m .
4 . M o c k R e c a l l s P e r f o r m i n g p e r i o d i c m o c k r e c a l l s wi l l
a l l o w y o u t o d e t e r m i n e h o w l o n g i t t a k e s y o u r b u s i n e s s t o
r e c o u p t h e d e f e c t i v e p r o d u c t s .

6. A l l p a r t i c i p a n t s i n m o d e r n s u p p l y c h a i n s a r e e x p e c t e d t o
h a v e e ff e c t i v e p r a c t i c e s i n p l a c e t h a t a l l o w f o r t h e r a p i d
i d e n t i f i c a t i o n , l o c a t i o n , a n d wi t h d r a w a l o f f o o d l o t s wh e n
p r o b l e m s a r e s u s p e c t e d o r c o n f i r m e d . T h i s r e q u i r e s
t h e identification and adoption of business
pract ices t h a t e n a b l e t r a d i n g p a r t n e r s i n t h e f o o d
i n d u s t r y t o t r a c k a n d t r a c e a p r o d u c t t h r o u g h o u t t h e
e n t i r e s u p p l y c h a i n . Tr a c e a b i l i t y c a n b e u t i l i z e d a n d / o r
i s n e c e s s a r y f o r a v a r i e t y o f b u s i n e s s p u r p o s e s ,
i n c l u d i n g :
•Product R ecalls/Market Wit hdraw als;
•Regulatory Compliance;
•Market A ccess;
•Public H ealt h Trace - backs;
•Food Saf et y and Qualit y A ssurance; and
•Process and Order Management .

7. There are two perspectives when it
comes to product traceability:
Chain traceability
T h i s i s f o r wa r d a n d b a c k wa r d p r o d u c t
t r a c e a b i l i t y. M e a n i n g m a n u f a c t u r e r s c a n t r a c k
p r o d u c t s f r o m r a w m a t e r i a l t o t h e d i s t r i b u t o r.
A n d t h e d i s t r i b u t o r s o r c o n s u m e r s c a n
u n d e r s t a n d wh e r e t h e p r o d u c t c a m e f r o m .
Internal Traceability
T h i s m e a n s p r o d u c t t r a c e a b i l i t y wi t h a l i m i t e d
s c o p e , s u c h a s m o n i t o r i n g o n e s p e c i f i c
m a n u f a c t u r i n g p l a n t .

8. Record Keeping is an act of maintaining track of
activities expedited in the Operation with
respective specific details duly showing
traceability and accountability. All records shall
be safely stored and held secure and in
confidence to the operator, for a minimum
period of five years . The record keeping system
shall be transparent and enable easy
retrieval/traceable on information.

9. Farm
Container Yard
Storage Processing
plant
Farm
Importer Processor
Distributor
Document flow
Retail store
Retail store

10. RECORDS THAT CAN BE VERIFIED
FOR TRACEABLILITY
• Daily activity register
• Stock activity register
• Transport register
• Delivery notes, receipts, Transaction
certificate,Transport vouchers,
• Processing records
• Cleaning records
• Pest and Mgmt Records
• Transport monitoring records
• Invoices and Purchases records

11. ✓Describe the audit trail system used,
listing each component
✓Explain the lot/Batch numbering system.
✓Track 1 to 3 sales of organic product
through the system. Report the results.
✓Complete one audit balance, comparing
production with sales and storage records
for respective Product.

12. Is the system functional, current and
accessible?
Can input consumption be traced?
Can out-going product be traced back?
Is the output Plausible to capacity and
sourced Input of the operation?

13. • How is this done?
1. Check the FSSAI certificate, or check records for total
average production per day per shift for Capacity…..
2. Check RM vouchers, Production Register, FG
stocking etc
3. Obtain Beginning and Ending inventories
4. Validate inline to SOP and flow charts.
5. Deduct losses Conversion %, Recovery.
6. Check for Bleed run/Flush/Purge Quantity
conducted

14. THANK YOU