Below are the notes from todays meeting.  By Wednesday everyone should attempt to enter the information into MS Project, expand on any points that you feel are necessary and we will as a team decide how to move forward. Our next meeting is scheduled for Wednesday at 6:30pm.  I have submitted the assignment for last week along with the SOP.  Let me know if you need anything.  Planning Phase (30 Days Projected Completion January 31, 2017) Find a location Agree on a Design Select Contractors Identify Staff Requirements Purchasing Phase (30 Days Projected Completion February 28, 2017) Purchase Building Confirm Contractor Purchase Equipment Purchase Supplies Construction Phase (60 Days Projected Completion April 30, 2017) Coffee House (60 Days Projected Completion April 30, 2017) Computer Lab (30 Days Projected Completion March 31, 2017) Community Center (30 Days Projected Completion March 31, 2017) Project Charter V 2.0 Project Scope Statement Project Name Fill The Cup Project Number 1 Project Manager Prioritization 1 Owner(s) Statement of Work—Project Description and Project Product The Cup will be a coffee shop that will be in a major city or town that will allow community members and people that are less fortunate can come in and have a coffee or something to eat. The way we will accomplish the project is by using many resources like real estate agent, are construction team, and other necessary steps that we need to take to get the project underway. Too start the building process for the community we first need to figure out where we want to have the company built in so the team will have to discuss where they want to have it in and why we would want it in that city. Also we need to make sure that the building we choose is the right dimensions. Need to make sure that we find something that will fit our budget. When we find the right city to build the coffee shop we will need to make sure that the area will get the right amount of attention to the company and build a foundation. So when speaking to the real estate agent we need to make sure we tell her what specific details and what we need to have within inside the building. Once the land is picked we need to make sure we put down a deposit so when do not loose it and we can start building right away. First when we start the building process we need to make sure to get the necessary permits before building because we do not want any issues while building. The building process should start no later then January 24,2017 because we need to open the coffee shop in a timely matter. We will start with the exterior of the building process and complete that officially before starting the inside. The outside building should be done no later then April 17,2017. While doing the exterior we may have a few workers inside too start working on the interior so we can have business up and running by the middle of April. When that is all complete we will have the construct ...

1. Below are the notes from todays meeting.
By Wednesday everyone should attempt to enter the information
into MS Project, expand on any points that you feel are
necessary and we will as a team decide how to move
forward. Our next meeting is scheduled
for Wednesday at 6:30pm. I have submitted the assignment
for last week along with the SOP. Let me know if you need
anything.
Planning Phase (30 Days Projected Completion January 31,
2017)
Find a location
Agree on a Design
Select Contractors
Identify Staff Requirements
Purchasing Phase (30 Days Projected Completion February 28,
2017)
Purchase Building
Confirm Contractor
Purchase Equipment
Purchase Supplies
Construction Phase (60 Days Projected Completion April 30,
2017)
Coffee House (60 Days Projected Completion April 30, 2017)
Computer Lab (30 Days Projected Completion March 31, 2017)
Community Center (30 Days Projected Completion March 31,
2017)

2. Project Charter
V 2.0
Project Scope Statement
Project Name
Fill The Cup
Project Number
1
Project Manager
Prioritization
1
Owner(s)
Statement of Work—Project Description and
Project Product
The Cup will be a coffee shop that will be in a major city
or town that will allow community members and people that are
less fortunate can come in and have a coffee or something to
eat. The way we will accomplish the project is by using many
resources like real estate agent, are construction team, and other
necessary steps that we need to take to get the project
underway.
Too start the building process for the community we first
need to figure out where we want to have the company built in
so the team will have to discuss where they want to have it in
and why we would want it in that city. Also we need to make
sure that the building we choose is the right dimensions. Need
to make sure that we find something that will fit our budget.
When we find the right city to build the coffee shop we will
need to make sure that the area will get the right amount of
attention to the company and build a foundation. So when
speaking to the real estate agent we need to make sure we tell
her what specific details and what we need to have within inside

3. the building.
Once the land is picked we need to make sure we put down
a deposit so when do not loose it and we can start building right
away. First when we start the building process we need to make
sure to get the necessary permits before building because we do
not want any issues while building. The building process should
start no later then January 24,2017 because we need to open the
coffee shop in a timely matter. We will start with the exterior of
the building process and complete that officially before starting
the inside. The outside building should be done no later then
April 17,2017. While doing the exterior we may have a few
workers inside too start working on the interior so we can have
business up and running by the middle of April. When that is all
complete we will have the construction team come in and install
and the gas lines and electrical lines, all the necessary
equipment to have the inside up and running. We want to make
sure that we are doing this in a timely manner because we do
not want to prolong the process of the building.
Once the company is open for business we need to make
sure that we have many things that promote are company so we
have the right people come in and see what the coffee shop is
like. We want to be welcoming and have the right attitudes so
they feel like they belong in there and want them to keep
coming back.
Project DeliverablesThe tangible outputs for Fill the cup could
be many different objectives to follow. You want to make sure
that we are starting the building process in a timely manner
because you want to be the best, and have your company open
for business so you can beat the other competition out there.
The services that we will be providing are for the less
unfortunate can come into the building be able to get warm and
have a nice cup of coffee with a lower price then most places
out there that charge an arm and leg for coffee. The first big-
picture item that I will have for the company “The Cup” would

4. be advertisement all over the city were me and my team will be
opening the company and that all are welcome for the grand
opening, and have different give away so people will come back
to your business.1. A building that is 6,000 to 8,000 square feet
to be able to seat enough people in the building2. Making sure
before the building is open that you have the air condition and
heat working so when its cold you have warmth and when its
hot you have cold air.3. Necessary supplies to ran a coffee shop
for example coffee pots, coffee filters, fridge’s, blenders,
everything that would make the business run smoothly.4. Also
you need furniture so customer can sit and feel welcomed into
the building, enough chairs and tables to fix at least 60 to 80
people at one time.5. Advertisement outside of the Coffee Shop
showing that we are opening for business and everyone is
welcome to come in and try are brand of coffee.6. Having
different Menus so the customer can look at it when they are
sitting at the table. Also behind the register have huge signs
showing what the customer can order the type of drink7. We
will also serve different types of pastries if anyone is feeling
hungry and want to have a snack.8. Employee’s have to be
respectful to ever customer that walks into the store even if the
employee is having a bad day.9. Give the customer what ever
they ask for because you want to make them happy and satisfied
with The Cup.10. Computer Center: customers are able to use
internet access that do not have the ability at home too.
Project Objectives
Total Cost & Time
The total annual cost of the ‘Fill the Cup’ project is estimated
to be $750k which includes the fixed costs like location,
building cost, inventory and variable costs like manpower,
marketing and branding costs etc. The project is estimated to be
completed in 12 months’ time duration.
Quality Objectives
The objective of this project is primarily to provide community
services through our cafés and we want to serve our customers

5. and community and pay back to them by collaborating with
community centers in United States. We plan to acquire a space
of approximately 6000 to 8000 square feet where we would
create a community center that serves coffee and food to people
too. We are targeting to help people who do not have anywhere
to go to, including youth; hence a lot of needy people would
find free meals at our café. We will impart training programs,
create jobs and provide basic necessities to help those in need.
Since we aim to make it a community driven project, we do
realize that ‘quality’ factor needs to be very high.
Our quality objective is to provide meals to at least 10,000
people on monthly basis by generating revenues of at least
$1000k annually which is 25% higher than our total estimated
cost. We also aim to create at least 100 jobs at our cafe that will
be open by the end of the year.
Our goals towards are objectives include:
· Meeting our set targets on time and in accurate manner so as
to meet our vision
· Making the best use of the resources we have without any
wastes. This includes our human resources as well as material
ones.
· Create jobs which provide employee fulfillment and
satisfaction so as to minimize the poverty impact and
unemployment from the society
· Train the staff and community so they can work towards our
objectives and being more community driven.
· Ensure it remains a CSR project without losing track
Project Assumptions
Following are some assumptions in our project:
· Everybody understands and relates to the cause of our project
like we do. This includes our customers, team, management and
community in general.
· Government and no external party would have any issues with
us for creating a profit plus community service business and
they have no objection to our profit plus community help mode

6. of operations.
· We have assumed that acquiring space will not be a hurdle so
we can expand our business and cafes as and when required.
· Customers would support us more than other competitor cafes
because we are aiding the needy and helpless so we can enjoy
an obvious competitive advantage.
· We will be able to break even in a year’s time duration and
meet all the costs incurred easily.
· Our marketing strategy will prove to be fruitful and will help
bring us business easily.
· No other business like this would open up during this
timeframe to compete with us so we will have a clear monopoly.
· No natural calamity will affect our business during this time
like flood, tsunami, earthquake etc.
· Political and economic conditions will not have any impact on
our business for example an economic recession cannot come.
· We will have enough profits by the end of first year to support
our community service cause
· Our coffee and food will become a favorite to all the
customers and there is no way they will not love our taste since
we are giving our best shot. Our best efforts are sure to meet
desired results.
· Our business is just what the market needs. We are catering
exactly to customers requirements.
· The owners and management of the business are able enough
to run the business smoothly and ensure all profit goals and
other aspects of the business are met efficiently.
· The demand for coffee will remain consistent as has been in
the past and present, with no changes in consumer behavior
whatsoever.
· All the coffee lovers in US are our target market, men,
women, young, old alike.
· All the inventory and raw material we use in our processes
will be available and at the same rate as now for the whole year
so as to not affect our business operations.
· Banking interest rates for the loans we might have to take will

7. remain constant thus not affecting our annual cost.
· All the resources we hire will be honest to the business and
share our commitment to the objectives and goals.
· Our costs will not exceed the estimated costs for the year
· There is no competitor competing us as of now
· Our suppliers will also be honest and committed and will share
our vision towards the community cause.
Project Constraints
· The ability to find a space big enough
· Permit Fees
· Articles of Incorporation
· This project must be complete by the end of January 2018
· This project must not go more than 12% over budget
Exclusions
· We will not hire the workers
· We will not maintain coffee equipment
· We will not maintain the building
· We will not maintain the parking lot
· We will not advertise the business

8. · We will not be involved with the opening day of the business
· We will not be responsible for any overlooked risks after the
business opens
· After the opening of the business any permits must be
maintained by the business owner
Acceptance Criteria
Acceptance Guidelines
This document provides guidelines for the acceptable approval
of certain project deliverables. Each deliverable will be
measured based on the following criteria with guidelines around
what is approved and what will be rejected. This document is
to be utilized as a guide and can be customized to meet certain
deliverables as needed. Any changes in timeline, budget or any
specs need to be agreed on by all parties.
Criteria
Exceed
Meets
Reject
Cost
Within 10% or less of projected value
Within 20% or less up to 10% of projected value
Within 20% or more of projected value
Time
Within 1 week of requested deadline.
Within 2 weeks of requested deadline
Any time frame outside of 2 weeks of the stated deadline.
Specifications
All requirements met with less than 5% not delivered
All requirements met with less than 10% delivered
More than 10% of requirements not delivered.

9. Acceptance Log
#
Deliverable
Date Submitted
Approved or Rejected
Date of Action
1
Locate Building 6,000 to 8,000 sq ft
2
Develop Building Design
3
Start Build Out
4
Complete Build Out
5
Select Color Scheme, Logo and Uniform
6
Select Menu Items and Marketing Material

10. 7
Purchase Equipment and Furniture
8
Purchase Computers for Lab
9
Hire Staff
10
Train Staff
Acceptance Form
The Drip
Project: Fill The Cup
Deliverable Number and Description:
Acceptance Criteria:
Project Manager Acceptance
· Approved
· Disapproved

11. Name ________________ Signature ____________________
Date _________
Quality Acceptance
· Approved
· Disapproved
Name ________________ Signature ____________________
Date _________
Business Owner Acceptance
· Approved
· Disapproved
Name ________________ Signature ____________________
Date _________
Technical RequirementsThe Fill The Cup project is the build
out of a new business. Although the project does involve a
computer lab and internet access our technical requirements
vary slightly from that of normal projects, they center around
business equipment, furnishings and IT.Equipment
Oven
· Natural gas, total 243,00 BTUs, 36" wide
· (6) 33,000 BTU open burners, (1) 45,000 BTU standard oven
with snap action thermostat
· (6) Removable one piece cast iron grate tops
· Stainless steel front, sides and removable shelf
· 4" stainless steel front rail, removable one piece crumb
drawer, hinged lower valve panel, metal knobs
· 6"stainless steel adjustable legs
· CSA, NSF approvals

12. Food Prep Tables
· Stainless Steel Exterior and Interior
· Digital Temperature Controls
· Heavy Duty Embraco Compressor
· Front breathing, side mount compressor
· (28) 1/6 Stainless Steel Food Pans Included
· Easy gliding telescoping drawer pull rails
· 2 year parts and labor - 5 year compressor warranty
· Ships with pre-installed casters
· ETL, cETLus, Energy Star
Fryer (2)
· Floor model
· Natural Gas
· 50 lb. fat capacity
· (3) Tube Burners
· Snap Action Millivolt Control
· Standing Pilot
· Stainless Steel Pot
· Stainless Steel Front & Door
· 120,000 BTU
· (2) Fry Baskets Included
· 6-Inch (15.2 cm) adjustable legs
· NSF, ETL, CETL approved
Ice Machine
· ICE Series™Cube Ice Maker with Ice Storage Bin
· Half cube-style ice
· Undercounter, air-cooled, self-contained condenser
· Up to 174-pound ice production/24 hours capacity
· 73-pound built-in ice storage bin
· Electrical:115 volts, 60 Hz, 1-phase, 9.7 amps, ENERGY
STAR_
· UL, NSF, CE Approvals

13. Walk in CoolerNorlake Kold Locker, Indoor -10° F Freezer, 8' x
8' x 7'-7" H, with floor, 26 gauge embossed coated steel interior
& exterior finish, self-closing door, locking deadbolt handle,
Capsule-Pak ceiling mount, 1-1/2 hp, 208-230v/60/1
Walk In Freezer
Norlake Kold Locker, Indoor -10° F Freezer, 8' x 8' x 7'-7" H,
with floor, 26 gauge embossed coated steel interior & exterior
finish, self-closing door, locking deadbolt handle, Capsule-Pak
ceiling mount, 1-1/2 hp, 208-230v/60/1
Dishwasher
· 30 racks / 120 covers per hour
· Low Temperature under counter dishwasher
· 16" door opening allows the washing of larger items
· Unique spray arm system
· Built-in chemical pumps and deliming system
· Convenient to Service "Works-in-a-drawer"
· Pump purging systemOutside Heaters (2)
Decorative Safety Grill
Reduced Clearance Requirements
Angle Mounting - Zero to 30 Degrees
Ideal for Wind Protected Areas
Rain Protected

14. Direct Spark Ignition
100% Safety Shutoff
Hi-temp Powder-Coated Paint
12 Flat Screen TVs
· Wall-mountable
· HDMI Inputs: 3
· Built-in WiFi with apps
· 48inch Screen
FurnishingsOutside Tables
Outside Chairs
Ceiling Fans
Tables
Chairs
4 Leather Couches
IT2 POS Systems
Touchscreen Monitors
Receipt Printer
Kitchen Printer12 Computer Stations
Keyboard
Monitor
Mouse
Computer Desk
Server (Mail, Internet, File)
4 XBOX Gaming Systems
4 Playstation 4 Gaming Systems

15. APPROVALSType NameSignatureDate
Project Manager Approval
Customer or Sponsor Approval