8. experience 50001 bulgaria ecq

1. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
Experience of the 1st SEAP + ISO 50001 in Bulgaria
Second Centralized Training Session
1 – 2 October 2014,
Barcelona, Spain

2. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
2
WHAT IS A SEAP?
The Sustainable Energy Action Plan (SEAP) is a key document that uses the results of the Baseline Emission Inventory to identify the best fields of action and opportunities for reaching the local authority’s CO2 reduction target.
It defines concrete reduction measures, together with time frames and assigned responsibilities, which translate the long-term strategy into action.

3. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
3
SCOPE OF THE SEAP
The SEAP should concentrate on measures aimed at reducing the CO2 emissions and final energy consumption by end users.
SEAP should include actions concerning both the public and private sectors.
The main target sectors are:
Buildings
Equipment/facilities
Urban transport.

4. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
4
SCOPE OF THE SEAP
The SEAP may also include actions related to local electricity production (development of PV, wind power, CHP, improvement of local power generation), and local heating/cooling generation. In addition, the
SEAP should cover areas where local authorities can influence energy consumption on the long term (as land use planning), encourage markets for energy efficient products and services (public procurement), as well as changes in consumption patterns (working with stakeholders
and citizens)

5. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
5
SEAP TIME HORIZON
The SEAP has to contain a clear outline of the strategic actions that the local authority intends to take in order to reach its commitments in 2020 within the Covenant of Mayors. The SEAP may cover a longer period, but in this case it should contain intermediate values and objectives for the year 2020.

6. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
6
SEAP TIME HORIZON
The local authority may distinguish between:
• a vision, with long-term strategy and goals until 2020, including firm commitments in areas like land-use planning, transport and mobility, public procurement, standards for new/renovated buildings etc.;
• detailed measures for the next 3-5 years which translate the long-term strategy and goals into actions.
BOTH THE LONG-TERM VISION AND THE DETAILED MEASURES SHALL BE AN INTEGRAL PART OF THE SEAP

7. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
7
HUMAN AND FINANCIAL RESOURCES
SEAP elaboration and implementation requires human and financial resources. Local authorities may adopt different approaches:
• using internal resources, for example by integrating the tasks in an existing department of the local authority involved in sustainable development (e.g. local Agenda 21 office, environmental and/or energy department);
• setting up a new unit within the local administration (approx 1 person/100 000 inhabitants);
• outsourcing (e.g., private consultants, universities…);
• sharing one coordinator among several municipalities, in the case of smaller local authorities;
• getting support from regional energy agencies or Supporting Structures

8. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
8
HUMAN AND FINANCIAL RESOURCES
The human resources allocated to the SEAP may be highly productive from a financial point of view, via savings on the energy bills, access to European funding for the development of projects in the field of EE and RES.
Extracting as much as possible resources from inside offers the advantages of a higher ownership, saves costs and supports the very materialization of a SEAP.

9. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
9
RECOMMENDED SEAP STRUCTURE
1. SEAP Executive Summary 2. Overall Strategy A. Objective (s) and Targets B. Current framework and vision for the future C. Organizational and financial aspects: • coordination and organizational structures created/assigned; • staff capacity allocated; • involvement of stakeholders and citizens; • budget; • foreseen financing sources for the investments within your action plan; • planned measures for monitoring and follow-up.

10. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
10
RECOMMENDED SEAP STRUCTURE
3. Baseline Emission Inventory and related information, including data interpretation 4. Planned actions and measures for the full duration of the plan (2020)
• long-term strategy, goals and commitments till 2020;
• short/medium term actions.
For each measure/action, please specify (whenever possible):
- description
- department responsible, person or company
- timing (end-start, major milestones)
- cost estimation
- estimated energy saving/increased renewable energy production
- estimated CO2 reduction

11. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
11
ENERGY MANAGEMENT SYSTEM (ISO 50001:2011)
European Standard approved by CEN on October 25, 2011.
It replaces EN 16001:2009

12. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
12
The purpose of this International Standard is to enable organizations establish the systems and processes necessary to improve energy performance, including energy efficiency, use and consumption of energy. The application of this International Standard aims at reducing greenhouse gas emissions and other environmental impacts and energy costs through systematic management of energy. This International Standard is applicable to all types of organizations, regardless of size and geographical, cultural or social conditions. The successful implementation depends on the commitment of the organizations, at all levels and functions, especially top management.

13. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
13
This International Standard is based on the framework for continuous improvement Plan-Do- Check-Act (PDCA) and includes the management of energy in the daily practice of the organization, as shown in Figure 1.

14. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
14
This International Standard is based on the common elements of management systems standards for ISO, providing a high level of consistency, especially with ISO 9001 and ISO 14001.
For beginners it is better to be used ISO 9001 as a platform, while those who are familiar with the standards can use as a basis ISO 14001.

15. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
15
Main Terminology
3.1 Borders physical boundaries and / or organizational boundaries as defined by the organization 3.3 Corrections actions to address the discrepancy (3.21) 3.4 Corrective Actions actions to eliminate the cause of a detected nonconformity 3.5 Energy electricity, fuel, steam, heat, compressed air, etc.

16. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
16
Main Terminology
3.6 Energy Baseline quantitative standard (s), providing a basis for energy performance comparison 3.7 Energy Consumption quantity of energy applied
3.9 System for Energy Management (EMS) Energy Management System EnMS
"a set of interrelated or interacting elements to establish an energy policy, energy targets, and processes and procedures to achieve those objectives."

17. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
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3.11 Overall Energy Target
certain result or achievement, designed to meet the energy policy and related to improving energy efficiency
3.12 Energy Performance
measurable result, energy efficiency (3.8), energy use (3.18) and energy consumption (3.7)
3.13 Energy Performance Indicators EnPI *
quantitative value or measure of energy performance as defined by the organization
NOTE: EnPIs could be expressed as a simple metric, ratio or a more complex model.

18. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
18
Main Terminology
3.14 Energy Policy
statement of the organization for its overall intentions and direction related to its energy performance formally expressed by top management
3.15 Energy Review
determining the energy performance of the organization based on data and other information leading to opportunities for improvement

19. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
19 Main Documents 4.1 Energy Policy Top management shall formulate energy policy and ensure that it:
a)is appropriate to the nature and extent of the use of energy and energy consumption within the organization; b) includes a commitment to continual improvement of energy performance; c) provides access to information and resources needed to achieve the objectives and targets; d) complies with applicable laws and other requirements to which the organization has agreed to perform, associated with its use of energy consumption and efficiency.

20. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
20 Main Documents 4.1 Energy Policy e) provides the framework for setting and reviewing the general and specific energy objectives; f) supports the purchase of energy efficient products and services to improve the energy performance; g) has been documented and disseminated at all levels in the organization; h) is regularly reviewed and updated , if necessary.

21. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
21
4.4.3 Energy Review
The organization shall develop, record, and maintain energy review as:
a)identifying areas of significant energy use based on the analysis of the use and consumption of energy through measurement and other data
b)identifying, defining priorities and registering opportunities for improving energy performance.

22. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
22
4.4.4 Energy Baselines
Organization shall establish an energy baseline (lines) using the information from the initial energy review and taking into account an appropriate period for data use and energy consumption within the organization. Changes in energy performance shall be measured against the energy baseline (s).
Annual Consumption & Costs for Electricity in kWh and EUR in Municipal Building
Year
2009
2010
2011
2012
Indicator
kWh
EUR
kWh
EUR
kWh
EUR
kWh
EUR
Value /Amount
20 684
1 788
27 618
2 605,03
29 346
2 923,20
28 217
3 108,14
Annual Consumption fuel of two municipal cars
Year / type of fuels
2010
2011
2012
Skoda
Diesel
46 959
3 940
48 031
4 878
34 689
3 754
Opel
Gasoline
21 340
1 882
22 590
2 207
25 023
2 935
Total
70 309
5 822
72 632
7 085
61 724
6 689
Cost per km in EUR
12,08
10,25
9,23

23. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
23
4.4.5 Indicators of Energy Performance
The organization shall identify EnPIs, suitable for monitoring and measuring their energy performance. Methodology for determining and updating EnPIs shall be recorded and regularly reviewed. EnPIs shall be reviewed and compared to the energy baseline as appropriate.
Examples for Energy performance indicators
EnPI-1 = Annual Electricity Consumption = kWh square meters of municipal buildings m2
EnPI-2 = Annual Electricity or Gas Consumption = kWh or Cubic meter gas number of inhabitants in the municipality number of people
EnPI-3 = Annual Consumption Gasoline / Diesel = litter number km travelled by municipal cars total km

24. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
24
4.5.1 Purchase of Energy Services, Products, Equipment and Energy
When purchasing energy services, products and equipment that have or may have an impact in case of significant energy use, the organization shall inform suppliers that the purchase is partly assessed on the basis of energy consumption.
No
Date of entry
Main Supplier
Backup Supplier
Name of the supplier
Address, tel., fax, email
Type of the delivered materials
services
Suppler Evaluation
Quality
Stock
Price
Environment effect
Renewable Energy Sources
Average
Decision
ENERGY RESOURCES SUPPLIERS
1
Yes
EVN Bulgaria
Electricity
1
1
1
1
0
0,8
Yes
2
Yes
Petrol
Diesel
1
1
2
2
0
1,2
Yes
3
ENERGY SERVICES SUPPLIERS
1
Yes
Intertek
Energy Audit
1
1
1
1
1
1
Yes

25. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
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The following procedures are similar to ISO 9001
4.6.1 Internal audit of the energy management system
4.6.2 Discrepancies, corrections, corrective actions and preventive actions
4.6.3 Control of records
4.6.4 Management Review

26. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
26

27. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
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28. Supporting Local Authoritites in the Development and Integration of SEAPs with Energy management SystemsAccording to ISO 500001
www.500001seaps.eu
@500001SEAPs
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Thank you very much for you attention!
For more information:
European Center For Quality – Sofia office@ecq-bg.com www.ecq-bg.com