SPIE: Evolving the Conference Experience
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Discover how to build a successful online events program. This talk will discuss the changes SPIE has made over time, how those prepared the Society for current times, and how SPIE responded to the world lockdown to keep the flow of scientific information going.
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SPIE: Evolving the Conference Experience
- 1. SPIE – Evolving the Conference Experience
- 2. Outline 1. Who is SPIE? 2. The changing role of a library 3. Going mobile 4. Content capture 5. Augmentation 6. Pivoting in a crisis 7. Future
- 3. WHO IS SPIE?
- 4. The name: • 1955: Society of Photographic Instrumentation Engineers • 1964: Society of Photo-Optical Instrumentation Engineers • 1981: SPIE - The International Society for Optical Engineering • 2007: SPIE
- 5. SPIE’s Constituency (and content) • Is International • Comes from a broad range of technologies • Is often multidisciplinary • In a wide number of applications
- 8. THE CHANGING ROLE OF A LIBRARY
- 9. MAY 30-31, 2003 SPIE DL 1.0: AIP Scitation (2003)
- 10. MAY 30-31, 2003
- 11. SPIE DL 2.0: Silverchair SCM6 (2012)
- 12. SPIE DL 3.0: SPIE (2017)
- 15. Rethinking the conference program
- 17. Connecting the Library to the conference experience
- 19. Conference Paper Attrition • Proceedings publishing not a significant effect on Impact Factor, h-index, tenure • Concerns about double publication • Clearance concerns • Time commitment
- 20. Presentation recordings – March 2014 Pros • Content captured without paper submission • Double publication less of an issue Cons • Cost • Permission to record
- 22. AUGMENTATION
- 23. Barriers to transcript implementation Cost Technical content ESL and accents
- 24. Vendor vetting process • Chose 10 files to represent different accents, ESL issues, topics, etc. • Sent to 7 vendors. • Looked at cost, quality, and workflow • Many start with AI and have a human pass later. • Many also use their own platform • 3Play • Good cost • High quality • integration with Brightcove We partnered with 3Play in 2018.
- 26. Demo
- 27. Transcription Considerations • The quality of a recording is paramount. • A user should always wear a mic as a backup to laptop mics. • Transcription gotchas • We gave 3Play the taxonomy to help and told them to look to the presentations if there was ambiguity.
- 28. PIVOTING IN A CRISIS
- 29. Strasbourg, France March 29 – April 2 Projected attendance: Nearly 2000
- 30. Anaheim, CA April 26 – April 30 Combined projected attendance: Above 4500
- 31. Enter the Forum.
- 32. What is a Digital Forum? • Free registration • Prerecorded talks by oral and poster presenters • Prewritten manuscripts by presenters • All content up during the time of the Forum (1-2 weeks) • Chat module implemented to facilitate discussion and Q+A
- 38. Challenges • Program coordinators need to bring everyone back and explain concept and submission process • Authors need help with video production • QC is critical ahead of the forum • Proceedings Editors are now meeting makers
- 39. Response from our community •Participants from 150% to nearly double. •Survey respondents overwhelmingly positive •Submissions only slightly down. Europe was up!
- 40. THE FUTURE?
- 41. Possibilities • Transcription error reporting • Download and tag with taxonomy • Live digital events • Panel discussions pre- and post-event • Hybrid events
Editor's Notes
- In 1955, we began as the Society of Photographic Instrumentation Engineers. Not too long after, we were clearly expanding beyond mere photography equipment and became the Society of Photo-Optical Instrumentation Engineers in 1964, retaining the acronym (mostly). Then, we’d broadened our scope and constituency that we changed the name to The International Society for Optical Engineering, but retained our brand “SPIE”. After many years of people saying, “You know that doesn’t spell SPIE, right?” we dropped that DBA and are simply SPIE, period.
- So, suffice it to say, our constituency, and therefore our content, is international, comes from a broad range of technologies, is often multidisciplinary, and is in a wide number of applications.
- But conferences aren’t the only activity of SPIE. At those conferences, we hold large exhibits where companies find new clients and suppliers. We run a full catalog of on-site courses for students and working engineers, and we make courses available in-company and online. We publish the proceedings from those conferences, but we also publish journals, books, and magazines. And as a not-for-profit organization, the surplus from these activities supports a substantial amount of altruism, sending speakers around the world, awarding scholarships and travel grants, and supporting the less fortunate with free or discounted access to our publications to the tune of $5.6 million in 2019.
- Proceedings make up over 90% of our content on the Digital Library. (this is Danzmann at PW LASE Plenary 2017)