For knowledge and learning purpose only. LEAVE POLICYList Of HolidaysIn a year ten official holidays will be observed in Company. A list of holidays will be circulated at the beginning ofthe year by EFP or Textile mills association of Pakistan.Procedure for Availing Leave1 All employees are required to follow the proper procedure to apply for leave.2 All employees should fill in the ‘Leave Application Form when applying for a leave and submit the same to their ‘Department Heads.3 The leave application needs to be approved by the respective ‘Department Heads.4 The employee is required to give prior notice to the Department Heads before taking the Annual or Casual leaves.5 The employee is required to submit the approved ‘Leave Application Form with the HR Department.6 On approval from the HR department the leave will be granted.7 Leave for ‘Department Heads are to be approved by Director/Head HR.8 In case of absence because of sickness leave application to be submitted immediately on the day of resumption of duty.9 The employee must ensure that their leave application has been approved before commencing on leave. Failure to do so will result in disciplinary action.Type Of LeavesThese leaves are applicable for a calendar year – January to December.Annual Leave1 All employees will be entitled to 12 working days annual leave in a calendar year, these leaves will be accrued each month. For every 20 working days one day is added to the annual leaves available.2 Unused leave in a calendar year will automatically be carried forward to the next year subject to a maximum accumulation of 10 working days per year after which the leave will start to lapse.3 This accumulated leave cannot exceed 30 working days.4 Annual Leave can be taken by the employee upon completion of probation; employee can take the amount of leave due to them as per their entitlement for a calendar year.5 Employees may split their leave within the leave year, but one part of it should not be less than two working days taken consecutively.6 Annual leave is calculated from the first working day of absence until the Day of return to work (less Week-ends and National Holidays).7 No annual leave can be granted in units of half day.8 Arrangements for accumulated leave to be utilized must be carried out with Management, sufficiently in advance of the desired time.9 Notice of annual leave applications must reach the HR department at least 15 days before the employee intends his leave to commence and it must be approved before the employee can commence on leave.
Casual Leave1 All employees will be entitled to 10 working days casual leave.2 Casual leave can be taken with approval from the respective Department Head.3 Notice of casual leave application must reach HR department 2 days in advance, and the employee should get it approved before commencing on leave.4 Casual leaves can not be taken for more than 2 days at a time.Sick Leave1 All employees will be entitled for 8 days sick leave in a calendar year.2 If the employee is unable to attend his/ her duties for two continuous days or longer, he/she will be required to produce a registered Medical Practitioners leave & fitness certificates on his/her return to duties.3 This leave cannot be accumulated if there was no need to utilize this provision in any calendar year.Maternity Leave1 Full time confirmed female employees are eligible for paid maternity leave.2 Maternity leave is granted as a continuous period of 3 months from the date of commencement of the leave. Under normal circumstances, the company would be advised that the maternity leave be taken four weeks prior to confinement date.3 The employee should provide a certificate from a registered Doctor giving the expected date of confinement at least one month prior to commencing the leave for Senior Leads and 15 days prior to commencing the leave for junior employees.Leave without Pay1 Without pay leave is granted only in exceptional circumstances approved by the Department Head and only after all annual leave and casual leave or sick leave entitlement has been used up.2 Leave is calculated in half-day unit from the first morning/afternoon of absence until the morning/afternoon of return to work (Week-ends and national holidays are included in the calculation of number of days absent).Compensatory Leave1 In case an employee is required to work on Sunday or on national & religious holidays, they are eligible for a compensatory leave.2 An employee will be eligible for compensatory leave only if he/she had worked 8 hours on these holidays.3 Compensatory leave will be provided at the discretion of the respective Department Head.4 The compensatory leave must be taken within 8 weeks from the day, failing which they will be deemed as lapsed.Examination Leave1 Company always supporting employees, updating their education according to their nature of job.2 An employee will be eligible for exams leave on the examination day, after approval of Department Head.3 The employee should inform to HOD and HR at the time of taking admission in the course.4 Employee required submitting the copy of entry-card and exams schedule to HR through its Department.
ANNUAL LEAVE CHART 1st Year 2nd Year 3rd Year 4th Year 5th Year & OnwardsLeave Tenure Leave Tenure Leave Tenure Leave Tenure Leave TenureFrom date of From Jan 01 to From Jan 01 to From Jan 01 to From Jan 01 tojoining to 31/12 31 Dec 31 Dec 31 Dec 31 DecEntitlement Entitlement Entitlement Entitlement Entitlement10 A/L, if Joining 10 working days 15 working days 15 working days 15 working days paidis on 1 to 5 Jan, paid leaves for paid leaves for paid leaves for Leavesotherwise on calendar year calendar year calendar yearpro-rataWeek-ends & Week-ends & Week-ends & Week-ends & Week-ends &National Holidays National Holidays National Holidays National Holidays National Holidaysweek-ends & week-ends & week-ends & week-ends & week-ends &national/religious national/religious national/religious national/religious national/religiousHolidays are not Holidays are not Holidays are not Holidays are not Holidays are notincluded. included included included includedBalance Balance Balance Balance BalanceUnused will carry Unused Leaves of Unused Leaves of Unused Leaves of Unused Leaves of 3rdforward to next current year carry 1st Year will 2nd Year will Year willYear. forward to next Lapse/expired, Lapse/expired, Lapse/expired, Year. unused leaves of unused leaves of unused leaves of 4th 2nd will accumulate 3rd year will year will accumulate accumulateLapse Lapse Lapse Lapse LapseNo Lapse No Lapse Unused Leaves of Unused Leaves of Unused Leaves of 3rd 1st Year will Lapse 2nd Year will Lapse Year will LapseMax. Balance Max. Balance Max. Balance Max. Balance Max. BalanceN/A Unused Leaves of 25 Leave during 30 Leave during 4th 30 Leave during 5th 1st Year + 10 of 2nd 3rd Year, more then Year, more then 30 Year, more then 30 Year 25 will Lapses. will Lapses. will Lapses.Encashment Encashment Encashment Encashment EncashmentNo encashment Encashment will be Encashment will Encashment will Encashment will bewill be given on given on separation be given on be given on given on separation ifseparation if if service is more separation if separation if service is more then aservice is less then then a year. service is more service is more year.a year. then a year. then a year.