2013 District 13 - A proficiency based approach to Information Technology (Flotilla Version)

District 13 Conference – February 2013

Members
Innovation
Proficiency

email account
AUXLMS y/n/?
pc/mac/…
AUXOFFICER/Member
Zone login y/n/?
smartphone y/n/?
tablet y/n/?
online 7029/7028 y/n/?
skills base y/n/?
1
2
3
4
5
6
7
8

What we learned at the
February 2013 District
Meeting

email account1
Please note, for member privacy some personal and corporate
URLs are obscured
Many 100% have email

AUXOFFICER/Member
Zone login y/n/?
3
90% + Yes!
YES
NO

online 7029/7028 y/n/?4
90% + Yes!
YES
NO

smartphone y/n/?5
60/40 Yes!
YES
NO

skills base y/n/?7
60/40 with very little
promotion
YES
NO
?

AUXLMS y/n/?8
40% yes in only 6-weeks
YES
NO
?

The power exists in the
tools
we use together…
…our shared
proficiency

D13 technology proficiency model
Member proficiency:
What we want assure each member knows via training,
workshops, etc.
Elected/Appointed leadership proficiency:
What we want to assure each leader knows via training,
workshops, etc.
Advanced (role based) proficiency:
What we want to work/train to assure specific members
know based on role

Helping you and your
members reach
proficiency with tools
through training
is our objective

AuxDATA
AuxINFO
AuxLMS
POMS
AuxDirectory
National Web
WOW
pushbutton websites
Online Forms
7029/7028/++
NTC
Online Classroom
AIMS/Everbridge
Skills Bank
Personal Email
Collaboration
Remote conf.
Social networks
Coast Guard
Supported
Aux Supported Member Solutions
AOM ….

Member proficiency
• Member items
Leader (elected/staff) proficiency
• Leader items
Advanced proficiency
• Advanced role items
Application name
http://Application URL
Application
Application
Image
What
proficiency
looks like
Login type
URL
Shown when
members have a
proficiency
expectation
What we’ll review for each tool

Member proficiency
• Get a login
• Search/Look up another
member
• Verify personal record and
make changes via online 7028
• Search leadership & staff by
role
• Search by qualification
• Search by state/zip
• Capture an email list
• Understand when to use the
skills base
• None additional
AuxDirectory/AuxOfficer
https://auxofficer.cgaux.org

Member proficiency
• Ability to update using online
7028
• Maintain accurate member
info including skills bank
• Promote use/update
• IS Staff – Dashboard
Online 7028: Change of Member Info
https://auxofficer.cgaux.org/auxoff/Signin
_7028.php

Member proficiency
• Log hours using online 7029
• Do it every month
• Promote time reporting
• IS Staff – Understand
dashboard
• IS Staff – No more than one
week backlog of entry into
AUXDATA of the 7029 data
Online 7029: Member Activity
http://webforms.cgaux.org

Member proficiency
• One stop shop for Q&A
• As above
• OPSEC issues
AUX Help Desk
http://help.cgaux.org

Online training preface…
AuxLMS
Coast Guard managed AUX
courses and testing + access to
Gold Side courses and testing
Aux Online Classroom
AUX managed AUX courses
Aux National Testing Center
AUX managed online testing
Courses
Tests
Courses &
Tests

Member proficiency
• Ability to login
• Ability to take courses
• Promote online learning
• None
Auxiliary Online Classroom
http://classroom.cgaux.org

Member proficiency
• Ability to login
• Ability to take a test
• Understand difference
between NTC and AuxLMS
• Promote online testing
• Explain difference between
NTC & AuxLMS
• None – results reported
automatically
Auxiliary National Testing Center
http://ntc.cgaux.org

Member proficiency
• Gain & maintain login
• Take mandated training
• Understand additional oppty.
• Promote mandated training
• None results reported
automatically
Auxiliary Learning Management System
https://auxlearning.uscg.mil

Member proficiency
• If needed, take online FEMA
IS courses
• Submit course completion
certificates as directed for
entry into your member record
(consult your leadership for
details).
• Assure members understand
FEMA ISP test results must be
submitted to the Auxiliary for
entry.
• None
FEMA Independent Study Program
http://training.fema.gov/IS/NIMS.asp

Member proficiency
• Understand system exists -
receive and act on messages
• Assist with member
understanding of AIMS
• District Sr. leadership/staff
understand use and policy
• District Everbridge admin –
Sync with AuxData
Everbridge/AIMS

Section 2:
The Advanced Toolkit

Member proficiency
• Facility owners & operators
are required to use the system
for orders
• None additional
• OP Staff – manage orders via
AOM
• AV Staff – manage orders via
AOM
• ASC/AUC – work with
AUXLOs/OIA to manage order
approval & reimbursement
tasks
Auxiliary Order Management
http://ordermgmt.uscg.gov

Member proficiency
• None required
• Basic familiarity
• Basic ability to self serve
• IS Staff – Fully trained in
AUXINFO
AUXINFO
https://www.auxinfo.uscg.gov

Member proficiency
• None required
• Basic familiarity
• Know what reports to request
of IS staff
• You may request a read only
account
• IS Staff – Fully trained in
AUXDATA
AUXDATA
http://auxdata.uscg.gov

Member proficiency
• None required
• None required
• PE officer/Instructors
– list classes
National PE Database
http://wow.uscgaux.info/WOW_signin.php
?pe=TRUE

Member proficiency
• None required
• Leaders promote skill entry via
online 7028
• Useful at the District level
• ASC/AUC – able to use at
request of the gold side
• ASC/AUC – work to provide
access to AUXLO
Skills Bank Dashboard
http://auxofficer.cgaux.org/skills_bank

Member proficiency
• None required
• Ability to post to your WOW
site area
• CS Staff – Ability to setup and
manage a WOW site
• CS Staff – Ability to meet web
policy and maintain approval
of unit site
WOW: Pushbutton Websites
http://wow.uscgaux.info

Member proficiency
• Unique email account for
every member (no shared
accounts)
• Care in use of Aux signature
• Responsible use of email with
shipmates & others (Core
Values)
• Additional care in use of Aux
signature
• Understanding how to
contribute value in email
chains
• None additional
Our personal email accounts

Our personal email accounts & D13
aliases
D13 Aliases: Every D13 district staff
officer has an alias in the form of
DSO-XX@d13cgaux.com. We swap
the targets when offices change. This
gives folks an easy to remember
address for each officer.

Member proficiency
• None required
• Understand the benefits of
document collaboration
• Google Drive (was Docs) for
District
Advanced proficiency (examples)
• Use of collaboration for
scheduling
• Use of collaboration for PB
Recommendation: Document
collaboration

Demo: Google Drive
Schedule an event
Work on a document
New
Sharing
Revision history
Real time collaboration

Document Storage: District level >
District site
Member proficiency
• Awareness
• District: Manage your
documents/content
• As above

Google Calendar
Member proficiency
• Awareness
• Manage calendars
• As above

Member proficiency
• None required
• Find a service and try it
• …
Recommendation: Online conferencing
Keep it
simple…
Free audio
conferencing

Growth of the Auxiliary IT Architecture
• Member zone login
• More mission reporting “forms” online
• Direct entry – IS officers check rather
than enter data into AUXDATA

Simplicity of use
• One National website logically
organized
• National documents organized and
maintained for currency
• More interactive and video based
training
• Clearer member communications

Continued consumerization of IT
• More members with advanced plug-
and-play devices
• Real video “presence”
• More mobile applications

Participation results
The following slides detail the feedback
from the assessment at our Feb 2013
District 13 Meeting

7
2
15
4
4
10
16
15
23
6
13
27
14
24
8
13
6
13
5
6
23
4
12
10
4
13
2
4
7
2
1
2
5
4
Online 7028
Online 7029
Everbridge
0%
20%
40%
60%
80%
100%
February 2013 District meeting session survey results:
Tell us the percentage of your membership currently meeting
the member proficiency level, as described in the
presentation, for each of the following:
Please note, this is an informal survey of a small audience. Results should be considered as directional only.

Tell us if you feel proficient to the elected/staff leadership
level, as described in the presentation.
31%
5%
65%
24%
12%
27%
47%
13%
5%
53%
23%
21%
8%
24%
46%
36%
49%
39%
40%
38%
42%
73%
49%
88%
11%
29%
52%
24%
14%
48%
56%
6%
Online 7028
Online 7029
Everbridge
AuxDATA
AuxINFO
WOW
No
Somewhat
Yes

Priority:
1 or 2
Priority:
3 or 4
Priority: 5-
11
AuxDirectory/AuxOfficer 14 3 2
Online 7028 4 4 11
Online 7029 13 0 5
Auxiliary Order Management 2 5 10
Auxiliary Online Classroom 2 6 10
Auxiliary National Testing Center 4 6 8
Auxiliary Learning Management System 2 5 9
Everbridge 0 2 12
AuxDATA 1 4 9
AuxINFO 0 2 10
WOW 0 1 12
Training priority ranking (count of rankings)

2013 District 13 - A proficiency based approach to Information Technology (Flotilla Version)

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Editor's Notes