2013 d13 spring_meeting_technology_v07

This deck is posted as a
PDF on the District
Website

d13cgaux.com > directorates > logistics

District 13 Conference – February 2013

Members
Innovation
Proficiency

1 email account

2 pc/mac/…
AUXOFFICER/Member
3
Zone login y/n/?
4 online 7029/7028 y/n/?

5 smartphone y/n/?

6 tablet y/n/?

7 skills base y/n/?

8 AUXLMS y/n/?

We’ll look at these after the
break

The power exists in the
tools
we use together…

…our shared
proficiency

D13 technology proficiency model
Member proficiency:
What we want assure each member knows via
training, workshops, etc.

Elected/Appointed leadership proficiency:
What we want to assure each leader knows via training,
workshops, etc.

Advanced (role based) proficiency:
What we want to work/train to assure specific members
know based on role

Helping you and your
members reach
proficiency with tools
through training
is our objective

Coast Guard Supported Aux Supported Member Solutions

AuxDATA AuxDirectory Personal Email

AuxINFO Online Forms Collaboration
7029/7028/++

AuxLMS Skills Bank Remote conf.

POMS National Web Social networks

AOM WOW ….
pushbutton websites

NTC

Online Classroom

AIMS/Everbridge

Application Application name
Image
Application What
proficiency
looks like

Member proficiency
• Member items
What we’ll review for each tool Leader (elected/staff) proficiency
• Leader items

Advanced proficiency
• Advanced role items

Login type Shown when members
URL
have a proficiency
expectation

http://Application URL

Help us by completing the proficiency
assessment as we review…
your feedback will guide our next
steps to support members

AuxDirectory/AuxOfficer
Member proficiency
• Get a login
• Search/Look up another
member
• Verify personal record and
make changes via online 7028

Leader (elected/staff) proficiency
• Search leadership & staff by
role
• Search by qualification
• Search by state/zip
• Capture an email list

• Understand when to use the
skills base
https://auxofficer.cgaux.org

Online 7028: Change of Member Info

Member proficiency
• Ability to update using online
7028
• Maintain accurate member
info including skills bank

• Promote use/update

• IS Staff – Dashboard

https://auxofficer.cgaux.org/auxoff/Signin
_7028.php

Online 7028 Dashboard

Member proficiency
• None required

• None required

• IS officer – maintain no more
than one week backlog of
dashboard updates

https://auxofficer.cgaux.org/auxoff/Signin
_7028.php

National PE Database

Member proficiency
• None required

• None required

• PE officer/Instructors
– list classes

http://wow.uscgaux.info/WOW_signin.php
?pe=TRUE

Online 7029: Member Activity

Member proficiency
• Log hours using online 7029
• Do it every month

• Promote time reporting

• IS Staff – Understand
dashboard
• IS Staff – No more than one
week backlog of entry into
AUXDATA of the 7029 data

http://webforms.cgaux.org

Auxiliary Order Management
Member proficiency
• Facility owners & operators
are required to use the system
for orders

• None additional

• OP Staff – manage orders via
AOM
• AV Staff – manage orders via
AOM
• ASC/AUC – work with
AUXLOs/OIA to manage order
approval & reimbursement
tasks
http://ordermgmt.uscg.gov

Online training preface…
Aux Online Classroom
AUX managed AUX courses

AuxLMS
Coast Guard managed AUX Courses
courses and testing + access to
Gold Side courses and testing

Aux National Testing Center
AUX managed online testing
Courses & Tests

Tests

Auxiliary Online Classroom

Member proficiency
• Ability to login
• Ability to take courses

• Promote online learning

• None

http://classroom.cgaux.org

Auxiliary National Testing Center

Member proficiency
• Ability to login
• Ability to take a test
• Understand difference
between NTC and AuxLMS

• Promote online testing
• Explain difference between
NTC & AuxLMS

• None – results reported
automatically

http://ntc.cgaux.org

Auxiliary Learning Management System

Member proficiency
• Gain & maintain login
• Take mandated training
• Understand additional oppty.

• Promote mandated training

• None results reported
automatically

https://auxlearning.uscg.mil

Skills Bank Dashboard

Member proficiency
• None required

• Leaders promote skill entry via
online 7028
• Useful at the District level

• ASC/AUC – able to use at
request of the gold side
• ASC/AUC – work to provide
access to AUXLO

http://auxofficer.cgaux.org/skills_bank

Everbridge/AIMS

Member proficiency
• Understand system exists -
receive and act on messages

• Assist with member
understanding of AIMS

• District Sr. leadership/staff
understand use and policy
• District Everbridge admin –
Sync with AuxData

AUXDATA

Member proficiency
• None required

• Basic familiarity
• Know what reports to request
of IS staff
• You may request a read only
account

• IS Staff – Fully trained in
AUXDATA

http://auxdata.uscg.gov

AUXINFO

Member proficiency
• None required

• Basic familiarity
• Basic ability to self serve

• IS Staff – Fully trained in
AUXINFO

https://www.auxinfo.uscg.gov

Canned AUXINFO reports

Member proficiency
• None required

• Easy access to basic
AUXINFO reporting specific to
D13

• As above

http://www.d13cgaux.com > members >
resources > AUXINFO reports

WOW: Pushbutton Websites

Member proficiency
• None required

• Ability to post to your WOW
site area

• CS Staff – Ability to setup and
manage a WOW site
• CS Staff – Ability to meet web
policy and maintain approval
of unit site

http://wow.uscgaux.info

AUX Help Desk

Member proficiency
• One stop shop for Q&A

• As above
• OPSEC issues

http://help.cgaux.org

Our personal email accounts
Member proficiency
• Unique email account for
every member (no shared
accounts)
• Care in use of Aux signature
• Responsible use of email with
shipmates & others (Core
Values)

• Additional care in use of Aux
signature
• Understanding how to
contribute value in email
chains

• None additional

Our personal email accounts & D13
aliases

D13 Aliases: Every D13 district staff
officer has an alias in the form of
DSO-XX@d13cgaux.com. We swap
the targets when offices change. This
gives folks an easy to remember
address for each officer.

Recommendation: Document
collaboration
Member proficiency
• None required

• Understand the benefits of
document collaboration
• Google Drive (was Docs) for
District

Advanced proficiency (examples)
• Use of collaboration for
scheduling
• Use of collaboration for PB

Demo: Google Drive
Schedule an event

New
Sharing
Revision history
Real time collaboration

Work on a document

Document Storage: District level >
District site

Member proficiency
• Awareness

• District: Manage your
documents/content

• As above

Google Calendar

Member proficiency
• Awareness

• Manage calendars

• As above

Recommendation: Online conferencing

Keep it Member proficiency
simple… • None required

• Find a service and try it

Free audio Advanced proficiency
• …

conferencing

Growth of the Auxiliary IT Architecture
• Member zone login
• More mission reporting “forms” online
• Direct entry – IS officers check rather
than enter data into AUXDATA

Simplicity of use
• One National website logically
organized
• National documents organized and
maintained for currency
• More interactive and video based
training
• Clearer member communications

Continued consumerization of IT
• More members with advanced plug-
and-play devices
• Real video “presence”
• More mobile applications

Your to-do list as a leader is
long enough…

…a few specific
items

Promote the Skills Bank
and encourage your
6 members to update their
record with skills info via
the Online 7028 Webform

Be aggressive in your
support of the mandatory
training on AuxLMS –
5
encourage members to
explore other opportunities
on the AuxLMS.

Use the training modules
related to these tools in
4 your Flotilla MT.
Do demos of the tools.
Tell us what is missing.

Tell us what you need:
• What are your pain
3
points?
• What does not work?

Share your successes…
• What is most helpful in
your toolbox?
2
• Which of your members
is doing something
innovative?

Support USCG & Aux
leadership focus on
1 proficiency in all areas
(including technology) …
tell the proficiency story.

Commandant Papp – Shipmates 23:
Proficiency in craft, proficiency in
leadership, disciplined initiative
RADM Taylor’s Watchwords:
People, Pride, & Professionalism
1
COMO Malison’s NACO Watchwords:
Training, Communication, & Members
COMO Wimer’s DCO Watchwords:
Members, Innovation, & Proficiency

Participation results
The following slides detail the feedback
from the assessment form and the Post-
It exercise @ our Feb 2013 District
Meeting

February 2013 District meeting session survey results:
Tell us the percentage of your membership currently meeting
the member proficiency level, as described in the
presentation, for each of the following:

AuxDirectory/AuxOfficer 15 13 10 2

Online 7028 7 23 6 4

Online 7029 2 6 13 13 5
0%
20%
Auxiliary Order Management 15 13 5 2
40%
60%
Auxiliary Online Classroom 4 27 6 4
80%
100%
Auxiliary National Testing Center 4 14 23 7 4

Auxiliary Learning Management System 10 24 4 2

Everbridge 16 8 12 1

Please note, this is an informal survey of a small audience. Results should be considered as directional only.

Tell us if you feel proficient to the elected/staff leadership
level, as described in the presentation.

AuxDirectory/AuxOfficer 23% 73%

Online 7028 31% 21% 49%

Online 7029 5% 8% 88%

Auxiliary Order Management 65% 24% 11%

Auxiliary Online Classroom 24% 46% 29%
No
Auxiliary National Testing Center 12% 36% 52% Somewhat
Yes
Auxiliary Learning Management System 27% 49% 24%

Everbridge 47% 39% 14%

AuxDATA 13% 40% 48%

AuxINFO 5% 38% 56%

WOW 53% 42% 6%


Training priority ranking (count of rankings)

Priority: Priority: Priority: 5-
1 or 2 3 or 4 11
AuxDirectory/AuxOfficer 14 3 2
Online 7028 4 4 11
Online 7029 13 0 5
Auxiliary Order Management 2 5 10
Auxiliary Online Classroom 2 6 10
Auxiliary National Testing Center 4 6 8
Auxiliary Learning Management System 2 5 9
Everbridge 0 2 12
AuxDATA 1 4 9
AuxINFO 0 2 10
WOW 0 1 12


1 email account

Please note, for member privacy some personal and corporate
URLs are obscured

AUXOFFICER/Member
3
Zone login y/n/?

90% + Yes!

4 online 7029/7028 y/n/?

90% + Yes!

60/40 Yes!

5 smartphone y/n/?

60/40 with very little
promotion

7 skills base y/n/?

40% yes in only 6-weeks

8 AUXLMS y/n/?

2013 d13 spring_meeting_technology_v07

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