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Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
Project scope and requirements management
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Project scope and requirements management

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Project Scope and Product Requirements Management.

Project Scope and Product Requirements Management.

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  • 1. Project Scope & Product Requirements Management Sarath Sasikumar PMP, CBAP Mahindra Satyam Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 1 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 2. Project Scope Management Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 2 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 3. Product Requirements Management Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 3 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 4. Scope Management • Managing the project scope is primarily concerned with defining and controlling what is and is not included in the project. PMI • Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. PMI Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 4 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 5. Requirements Management Managing Requirements is primarily concerned with the activities that control requirements development, including : • Requirements change control, • Requirements attributes definition, and • Requirements traceability.IIBA Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 5 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 6. Scope Management…contd • It is the responsibility of the Project Manager to: • Ensure that the project scope is well defined. • Obtain project stakeholder buy-in. • Ensure that the change control process is followed. • Authorize and facilitate Business Analysis activities on the project. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 6 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 7. Requirements Management ..contd It is the responsibility of the Business Analyst to: • Ensure that the product requirements are well defined. • Ensure that requirements support the solution scope. • Seek Stakeholder approval for the gathered requirements. • Keep the Project Manager informed about any changes to requirements or solution scope. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 7 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 8. Scope Management Plan The document that describes : • How the project scope will be defined, developed, and verified. • How the work breakdown structure will be created and defined. • How the project scope will be managed and controlled by the project team. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 8 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 9. Requirements Management Plan The document that describes : • The approach to be taken to structure traceability. • Definitions of requirements attributes to be used. • Requirements prioritization process • Requirements and solution scope change process Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 9 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 10. Inputs, Tools & Techs, and Outputs Figure 6-1 Project Scope Management: Inputs, Tools, Techniques & Outputs Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 10 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 11. Roles and Responsibilities While the Business Analyst is responsible for Requirements Management, the Project Manager is accountable for the success of the project. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 11 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 12. The 5 Scope Management processes • Collect Requirements • Define Scope Planning process group. • Create WBS • Verify Scope Monitoring and Controlling process group. • Control Scope Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 12 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 13. PMBOK – BABOK Mapping • Collect Requirements • Conduct Requirements Activity, Document Elicitation Results, Confirm Elicitation Results • Define Scope • Create Requirements Breakdown Structure • Create WBS • Verify Requirements, Validate Requirements • Verify Scope • Assess Proposed Solution, Validate Solution, • Control Scope Evaluate Solution Performance • Manage Solution scope & Requirements, Manage Requirements traceability Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 13 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 14. Collect Requirements - PMBOK Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 14 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 15. Collect Requirements - BABOK Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 15 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 16. Collect Requirements - techniques Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 16 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 17. Define Scope Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 17 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 18. Project Scope Statement components • The project scope statement describes, in detail, the project’s deliverables and the work required to create those deliverables. • The project scope statement also provides a common understanding of the project scope among project stakeholders. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 18 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 19. Project Scope Statement components • Product scope description • Product acceptance criteria • Project deliverables • Project exclusions • Project constraints • Project assumptions • Project Risks - High level Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 19 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 20. Product Requirements Document components • As – Is and To-Be System summaries. • Product scope and boundaries • Functional and Data Requirements • User Interface Requirements • Performance and Operational Requirements • Safety and Legal Requirements • Assumptions and constraints Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 20 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 21. Create WBS Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 21 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 22. Work Breakdown Structure (WBS) • The Work Breakdown Structure (WBS) is the hierarchical breakdown that divides the project scope into definable work packages that can be more easily managed. • Provides a clean structure for project deliverables. • Straight forward way of identifying the appropriate level of detail for scope definition, ownership & managing the project. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 22 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 23. How to create a WBS? Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 23 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 24. Work Breakdown Structure (WBS) • The WBS can be represented in a tabular or graphical format. • The WBS…. – Ensures that the entire scope of the project has been identified – Helps in the creation of the project schedule – Assists in resource estimation – Assists in cost estimation – Helps in risk identification Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 24 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 25. Sample WBS – By Component Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 25 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 26. Requirements Breakdown Structure - Agile Product Feature A Feature B Feature C Feature D Feature E Sub Feature A.A Sub Feature A.B Sub Feature A.C Sub Feature D.A Sub Feature D.B Story A Story B Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 26 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 27. Verify Scope Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 27 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 28. Verify Scope • Verify Scope is the process of formalizing acceptance of the completed project deliverables. • Verifying scope includes reviewing deliverables with the customer or sponsor to ensure that they are completed satisfactorily. • Obtaining formal acceptance of deliverables by the customer or sponsor. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 28 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 29. Control Scope Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 29 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 30. Control Scope • Control Scope is the process of monitoring the status of the project and product scope and managing changes to the scope baseline. • Controlling the project scope ensures all requested changes and recommended corrective or preventive actions are processed through the Integrated Change Control process. • Project scope control is also used to manage the actual changes when they occur and is integrated with the other control processes. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 30 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 31. Control Scope • Uncontrolled changes are often referred to as project scope creep. • Change is inevitable, thereby mandating some type of change control process. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 31 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 32. Influencing Project Dynamics Desired Sense Of Urgency Ability To Impact Cost Schedule Magnitude Cost of Scope changes & to Accelerate Sense Of Project Urgency Time - Project Lifecycle • Over time we lose the ability to impact cost and schedule • Cost of Scope changes & cost of accelerating the project increases over time • Sense of urgency increases as deadline approaches Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 32 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 33. Scope Creep What causes scope creep? • Unexpected Issues • Perfectionism – gold plating • Placating Stakeholders • Misunderstandings Scope creep could affect project cost, schedule and quality. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 33 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 34. Scope Creep Impact of Scope Creep: • Late projects – Missed deadlines • Cost overruns - Loss of profit • Unhappy Customers - Loss of Business • Killed Projects – Shut Down Business • Career Killer! Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 34 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 35. References • A Guide to the Project Management Body Of Knowledge (PMBOK® Guide) - Fourth Edition ©2009 Project Management Institute. • A Guide to the Business Analysis Body Of Knowledge (BABOK® Guide) - Second Edition ©2009 International Institute of Business Analysis. • Practice Standard for Work Breakdown Structures—Second Edition ©2006 Project Management Institute Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 35 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 36. Back up Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 36 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 37. Project Scope Statement components • Product scope description. Progressively elaborates the characteristics of the product, service, or result described in the project charter and requirements documentation. • Product acceptance criteria. Defines the process and criteria for accepting completed products, services, or results. • Project deliverables. Deliverables include both the outputs that comprise the product or service of the project, as well as ancillary results, such as project management reports. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 37 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 38. Project Scope Statement components • Project exclusions. Generally identifies what is excluded as from the project. Explicitly stating what is out of scope for the project helps to manage stakeholders’ expectations. • Project constraints. Lists and describes the specific project constraints associated with the project scope that limits the team’s options. When a project is performed under contract, contractual provisions will generally be constraints. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 38 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)
  • 39. Project Scope Statement components • Project assumptions. Lists and describes the specific project assumptions associated with the project scope and the potential impact of those assumptions if they prove to be false. Project teams frequently identify, document, and validate assumptions as part of their planning process. Project Management Institute (PMI®) - A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 39 International Institute of Business Analysis (IIBA®) - Business Analysis Body of Knowledge (BABOK® Guide)

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