IntroductionThis chapter covers the basics of working with text in Writer, the wordprocessingcomponent of OpenOffice.org (OOo).When you have read this chapter, you should know how to:• Select, cut, copy, paste, and move text• Find and replace text• Insert special characters• Format paragraphs and characters• Create numbered or bulleted lists• Check spelling, use the thesaurus, and choose hyphenationoptions• Use the autocorrection, word completion, autotext, and linenumbering features• Track changes, undo and redo changes, and insert notes• Link to other parts of a document
Selecting textBefore you can do anything with text, you need to select it. Selectingtext in Writer is similar to selecting anything in other applications.In addition to selecting blocks of text, you can select items that are notconsecutive, and columns (vertical blocks) of text.Selecting items that are not consecutiveTo select nonconsecutive items (as shown in Figure 75) using themouse:1) Select the first piece of text.2) Hold down the Control (Ctrl) key and use the mouse to select thenext piece of text.3) Repeat as often as needed.Now you can work with the selected text (copy it, delete it, change thestyle, or whatever).To select nonconsecutive items using the keyboard:1) Select the first piece of text. (For more information aboutkeyboard selection of text, see the topic “Navigating andSelecting with the Keyboard” in the OpenOffice.org Help (F1).)2) Press Shift+F8. This puts Writer in “ADD” mode. The word ADDappears on the Status Bar.3) Use the arrow keys to move to the start of the next piece of textto be selected. Hold down the Shift key and select the next pieceof text.4) Repeat as often as needed.Now you can work with the selected text.Figure1: Selecting items that are not next to each otherPress Esc to exit from this mode.Selecting a vertical block of textYou can select a vertical block or “column” of text that is separated byspaces or tabs (as you might see in text pasted from e-mails, programlistings, or other sources), using OOo’s block selection mode. Tochange to block selection mode, use Edit > Selection Mode > BlockArea, or click several times in the status bar on STD until it changes to
BLK.Now highlight the selection, using mouse or keyboard, as shown inFigure 2.Cutting, copying, and pasting textCutting and copying text in Writer is similar to cutting and copying textin other applications. You can copy or move text within a document, orbetween documents, by dragging or by using menu selections, icons, orkeyboard shortcuts. You can also copy text from other sources such asWeb pages and paste it into a Writer document.To move (cut and paste) selected text using the mouse, drag it to thenew location and release it. To copy selected text, hold down theControl key while dragging. The text retains the formatting it hadbefore dragging.After selecting text, you can use the mouse or the keyboard for theseoperations.Cut: Use Edit > Cut or the keyboard shortcut Control+X or theCut icon on the toolbar.Copy: Use Edit > Copy or the keyboard shortcut Control+C or theCopy icon.Paste: Use Edit > Paste or the keyboard shortcut Control+V orthe Paste icon.The result of a paste operation depends on the source of the text to bepasted. If you simply click on the Paste icon, any formatting the texthas (such as bold or italics) is retained. Text pasted from Web sites andother sources may also be placed into frames or tables. If you do notlike the results, click the Undo icon or press Control+Z.To make the pasted text take on the formatting of the surrounding textwhere it is to be pasted, choose:• Edit > Paste Special• or click the triangle to the right of the Paste icon• or click the Paste icon without releasing the left mouse buttonThen select Unformatted text from the resulting menu.