The document outlines the workflow for automating purchase requisition processes between SAP backend and a mobile application, detailing creation, approval, and rejection of purchase requisitions and purchase orders. It explains how users can view, approve, or reject items within the application, and provides visual status indicators for transaction updates in SAP. The process aims to streamline procurement functions and improve user interaction with approval applications.

1. Approval Applications
for SAP-MM
Flow Automation between SAP
Backend and Mobile Application
Created By,
Sivakumar M (ABAP Consultant)
Danam Infotech Private Limited

2. Creating a Purchase Requisition in the
SAP-Backend
Creating a PR using
T-Code ME51N
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3. Saving Purchase Requisition
Saving the requision in the backend will display a confirmation
message as shown above.
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4. Purchase Requisition – Mobile Application
Launching the Purchase Requisition Approval
Application, one can see a list of Purchase Requisitions
which are created and in ‘UnReleased’ state.
This list varies with every user and role as defined in
the organisation.
Selecting any of these requisitions will display the
related line of items as shown in the next slide.
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5. Line of Items
Created in SAP-Backend
List of items as displayed in the mobile
application relating to Requisition No
10000140.
Selecting an item from the list will display
the details of the item.
List of items as created in the backend for Requisition No 10000140.
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6. Item Details
Depiction of details of Item 00010 when selected
from the list.
The top portion shows details about the item from
the item master.
Bottom portion shows related information entered
in the requisition.
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7. Item Status as in the Backend
This picture shows the status of Release
Indicator as in SAP-Backend,
marked as ‘X’.
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8. Status shown in SAP
Status indicator as seen in
SAP.
For Item 10.
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9. Approval Method
In the mobile application, to Approve an item, One
needs to select the ‘Approve’ button, coloured in
‘Green’.
One will be presented with options as shown on
the left, whether to go ahead with approval by
clicking on ‘OK’ button (or) Cancel this process.
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10. Approval Confirmation
Upon Confirmation for Approval, a Status
Message will be displayed as shown in
the picture.
This marks the item as confirmed for
release.
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11. Status in SAP after confirmation
One can see the status
has changed to Green
as approved.
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12. Change of Release Indicator
Image shows the change in Release
Indicator, showing as ‘2’ in the table.
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13. Updation in Line of Items
The approved Item ‘00010’ does not
appear any more when Requisition
‘10000140’ is selected again.
This completes the Approval process
with respect to Purchase Requisitions.
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14. Purchase Order
Creating a Purchase Order in SAP
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15. List of Purchase Orders
List of Purchase Orders as shown in the
Mobile Approval Application
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16. Purchase Order Status
Status of Purchase Order
No.6200000029
as shown in the SAP Table - EKKO
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17. Material Details
Image shows Material Details pertaining to Order
Number 6200000029 as seen in the Mobile
Approval Application.
One can ‘Approve’ or ‘Reject’ this order at this
point.
Approval process is similar to the one we saw
with Requisitions
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18. Rejecting a Purchase Order
If an user selects to ‘reject’ a purchase order,
One needs to specify the reason for rejection.
The text entered here is updated in SAP, as is
normally done in Manual Proccess.
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19. Rejection Confirmation
Image shows a status message after the
rejection has been effected in SAP.
Please note, similarly any error with respect to
an operation will be notified and user can
repeat the proccess as the case may be.
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20. Change effected in the List of Orders
We rejected P.O. No. 6200000029 in the earlier
steps, and it does not appear in the list as shown
here.
In this demo, we saw steps for
‘Approval’ of a Purchase Requisition
‘Rejection’ of a Purchase Order
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21. Danam Infotech Private Limited