CiS Purchase Requests Management

CIS: CONIM Integration Software

All right reserved. © Copyright Conim LLC, 2011


Conim Integration Software (CIS) is a product
developed by Conim LLC, partner of SAP and Microsoft.

The solution creates integrated business environment
simplifying access to the required information and
processes.

CIS helps to increase efficiency of operations which
business user normally does in SAP by giving easy and
secure way to work from email or mobile agent.


CONIM Integration Software

1. Budgets Management
2. Purchase Requests Management
3. Business Trip Management
4. Vacation and Absence Management
5. Plant Maintenance Management*
6. SAP Project System Integration with MS Project*
7. Treasury Management*
*- process realize is coming All right reserved. © Copyright Conim LLC, 2011

Purchase Requests Management


CIS: Purchase Request Management

Purchase request
approval, Step 1

Item purchase request

Purchase request
approval, Step 2

Purchase request
approval, Step N

Purchase request approval result


Case I

Requestor – Paul Duke
Head of Department – John Smith
Director – Mac Dowell

1. Requestor creates an item purchase
request
2. The request passes the workflow:
Head of Department and Director

Item Purchase Request

Purchase manager creates an item purchase request in SAP and
initiates workflow (The first approver is Head of Department).

Outlook-Request by Email

Head of Department receives the request in
Outlook mailbox for approval. Approval workflow
status and request details are displayed.


Outlook-Request by Email

Head of Department has to approve
or reject the request. Actual budget
diagram helps to make decision –
APPROVED.


Approval #1

The request is stored in Outlook mailbox of Head of
Department with status APPROVED.

Notification #1

Requestor receives email notification about
the first approval in the workflow – Head of
Department.


SAP: First Approval

The status of the purchase request in SAP changes to APPROVED. The
request is forwarded to the next approver in the workflow – Director.


Outlook: Request by Email

Director receives the request in Outlook
mailbox for approval. Approval workflow
status and request details are displayed.


Decision #2

Director has a choice to approve or reject
the request. Based on provided budget
information he decides to APPROVE.

Approval #2

The request status is changed
to APPOVED and stored in
Director’s Outlook mailbox.


Notification #2

Requestor receives email notification about
the first approval in the workflow – Director.


SAP: Fully Approved

The status of the purchase request in SAP changes to FULLY APPROVED.
The workflow is finished.

Case II

Requestor – Bill Duke
Head of Department – John Smith

1. Requestor creates an item purchase
request
2. The request is rejected by Head of
Department with recommendation to
revise the amount

Purchase Request Rejection

Requestor creates another request and
sends it through the workflow. The first
approver [Head of Department] rejects it
providing the reason: recommendation to
revise the size.

Rejection Notification

Requestor receives notification about rejection.
The reason is provided and stored in SAP.


iPad Application

iPad application is available.

iPad Application

iPad application provide easy and convenient way to track
purchase requests and perform evaluation. All right reserved. © Copyright Conim LLC, 2011

iPad Application

Purchase request view provides details about the request,
budgets and control to approve or reject. All right reserved. © Copyright Conim LLC, 2011

iPad Application

Any decision can be provided with comments.

iPad Application

The workflow progress is available with contacts and comments.

iPad Application

Example: Approved request in the archive.

iPad Application

Example: Rejected request in the archive.

iPad Application

Filters and multi-language support.

Android Application

Example: Approved and Rejected requests in the archive.

Android Application

Filters and multi-language support.

CiS Purchase Requests Management

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