This document provides guidance for resident assistants (RAs) on various policies and procedures including: - Documenting lockouts and completing lockout logs - Unforwarding the duty phone at the end of shifts - Conducting rounds and what to include in duty logs - Procedures for handling emergencies like fires and confiscating items - Alcohol policies including expectations for responsible consumption and serving alcohol - Using Google Calendar to schedule duties and share availability

1. Policies!
Procedures!
Paperwork!

2. Lockouts
O You always document a lockout
O In order for someone to get charged for a
lockout it has to be documented
O Lockout logs should be completed after
the lockout has happened, if you choose
to wait till morning, don’t forget to do it

3. Duty
O When your Monday
thru Friday duty is
over at 8am, best
practice is to un-
forward/unclick the
duty phone at 8am
O Planning Programs
while on duty

4. Dance Duty
O Weekend: RA and a
back up RA
O Weekday: All
Buildings RA staff
O During duty RA must
be constantly walking
around building in
only your building
Training Modules:
Duty Module

5. Duty Conflicts
O It is okay for another RA to hold the Duty
phone for a couple hours if an RA
becomes unavailable, however you
must inform the GHC on Call
about the duty switch and inform
them when you have taken back
the duty phone

6. Rounds
O Average round time will vary depending
on the size of your building/s , how many
residents you interact with, and if you run
across any policy violations, you should
block off about an hour to an hour and a
half for rounds
O It is important to include observations for
both your building and your buddy building

7. Duty Logs
O Duty logs should be detailed enough to
inform the GHCs and the ADs what is
happening in the building
O For more detailed information fill out a
SEAN or an IR depending on what
information it involves

8. Reimbursement
O Anytime you plan on spending money for
programs have to tell your GHC AND get
your GHC’s approval
O What if there is no receipt for
reimbursements?
Training Module
Administrative Paperwork

9. Time Commitment
O Balancing RA responsibilities and
academics
O Advice from a fellow RA

10. Procedures
O Confiscating Items: An RA NEVER
confiscates an item and NEVER touches a
prohibited item, ONLY Campus Safety
confiscates
O All vandalism requires an IR, even you do not
know who did it
O Cleaning up broken glass is dependent upon
your comfort level
Student Handbook:
ResEd and Housing Policy
Confiscation of Property

11. Procedures
O Fire Safety Procedures:
O Your safety is priority number 1! Exit
the building immediately!
O While exiting the building knock on
residents doors along your exit path
O If the emergency bag is accessible
grab the bag as you exit the building
O Call Campus Safety
O After you have contacted campus
safety call the On-Call GHC
RA Staff Manual
PG: 80
Fire Safety
Procedures

12. Fire Evacuation Location
O Berkus House: west island at Alumni Circle
O Bell Young: front entrance or move to the courtyard between Wylie and Hameetman
O Braun Hall: front lawn (secondary is to move to the Stewie Beach lawn/Anderson Field)
O Chilcott Hall: south lawn between Chilcott and Haines (secondary is to move to the front of
Weingart)
O Erdman Hall: front lawn (secondary is to move to the Booth lawn)
O Haines Hall: front lawn (secondary is to move to the Booth lawn)
O Newcomb Hall: front lawn (secondary is to move to the Booth lawn)
O E. Norris Hall: north and south parking lots (secondary point is likely to merge both groups
into the north parking lot)
O Pauley Hall: front parking lot (secondary is to move to the Stewie beach lawn/Anderson
Field)
O Rangeview Hall: street on the west side of the building (secondary is to join groups at
Stewie beach/Anderson Field)
O Stearns Hall: lower Stearns parking lot (secondary is to move to the upper Stearns parking
lot)
O Stewart-Cleland Hall: front lawn (secondary is to move to Anderson Field)
O Wylie Hall: west (HSC) side courtyard
O SAE House (4909 Rangeview): the area in back of the building (secondary in the street
near Rangeview Hall)
O 1480 Campus Road (Theme House): front yard. Move to a central location on campus as
soon as it is practical to do so
Disaster
Preparedness
Module

13. Procedures
O Alcohol Policy
O Section A: Occidental Expectations of Behavior
O Occidental College recognizes that alcohol can be consumed in a responsible and legal manner and has identified expectations
of behavior that support the safe and legal consumption of alcohol. Any student who consumes alcohol retains responsibility for
any violation of the College’s Code of Student Conduct. The Dean of Students Office is responsible for the clarification,
interpretation and implementation of the alcohol policy.
O Under Age Students: Students under the age of 21 may not possess or consume alcohol. A state of intoxication implies
consumption.
O Behavior: Behavior that results from the use of alcohol may not disrupt the community of the residence halls, campus or
surrounding environment. Students of legal age who use alcohol must do so in a way that does not compromise the rights and
safety of others.
O Dry Residence Halls: Alcohol may not be possessed or consumed, regardless of a student’s age, at any time in the following
buildings - Newcomb Hall, Pauley Hall, Stewart-Cleland (Stewie) Hall, Braun Hall, and Chilcott Hall.
O Possession of Alcohol: Alcohol, including open containers, is not permitted in any common area of the residence halls.
Possession of open containers, including empty bottles used as decoration, by anyone under the age of 21 is prohibited.
Students of age who are not living in dry residence halls may store alcohol in their room.
O Irresponsible Use of Alcohol: Organized drinking games or items used for the purpose of quick or mass consumption of alcohol
are prohibited. Public intoxication and events where there is pressure or an expectation to consume excessive amounts of
alcohol are prohibited.
O Providing of Alcohol: Providing alcohol to underage individuals is prohibited. Hosts are responsible for their guests’ alcohol
consumption.
O Serving Alcohol: Any student-sponsored event where alcohol is being served must follow Office of Student Life protocol (see
Campus Events Coordinated by Students Policy). Serving alcohol to intoxicated persons or underage students is prohibited. Bulk
containers, kegs, or any alcohol dispensing-device requiring a tap are not permitted on campus with the exception of a registered
event with a licensed bartender present.
O Sale of Alcoholic Beverages: The unlicensed sale of alcoholic beverages is prohibited. This includes the selling of tickets to
events where alcoholic beverages are provided, charging admission or accepting donations for any activity involving alcohol.
Also, a student organization may not use College funds to purchase or provide alcohol at its social events, either on or off
campus.
O Driving under the influence: Operating a vehicle under the influence of alcohol is prohibited.
O Off-Campus: Students who demonstrate that they are unable or unwilling to abide by College policy, federal, state, or city laws
and ordinances, in addition to risking arrest, are subject to disciplinary action from the College.
RA Staff manual:
Pg 74
Alcohol Violations
http://www.oxy.edu/student-handbook/general-
college-policies/alcohol-other-drugs-policy

14. Handling Emergencies
O Call the GHC-on-Call
O Every time Campus Safety is called the
GHC on duty should also be called

15. Health and Safety Checks
O Policy Violations do need to be
documented

16. O All personal engagements should be
included on your Google calendar
O It is important to keep the calendar
updated and you share it with your
GHC and your AD
O If you need assistance working with
Google Calendar ask you GHC
RA Staff Manual
PG: 55
Google Calendar