Tally.Erp 9 Job Costing Ver 1.0

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  • 1. Job Costing in Tally.ERP 9 Presentation by Ateeq, Tally Solutions P Ltd, Chennai. (Apr – 2009)
  • 2. Job Costing
    • Job costing is a form of costing, which applies to a job undertaken according to customer requirements and specifications.
    • Each job is assigned a job number or Job name to ascertaining the actual costs incurred for each job.
    • Job costing systems accumulate costs separately for each product or service, based on the jobs undertaken.
    • Examples of Job Costing are Interior Decoratoration , Construction, Architecture, Printing etc .,
  • 3. Benefits of Job Costing
    • To determine the true cost for each job broken down by locations.
    • To determine the revenue and expenditure and therefore the profit associated with each job.
    • To track overhead costs by allocating them for each job.
    • To identify profitability of projects at an early stage.
  • 4. Benefits of Job Costing
    • Tally.ERP 9 enables the tracking of cost and revenue information down to the smallest detail.
    • Each project or job is created as a Cost Centre to track all the incomes and expenses for a project.
    • The Cost Centres and Inventory Options are integrated in Tally.ERP 9 to enable Job Costing
  • 5. Features of Job Costing
    • It helps in accumulating Cost and Revenue for a particular Job / Project.
    • It allows tracking transfers of materials from one godown to another.
    • It allows tracking of consumption of materials at different locations.
    • It ascertains profitability i.e., Net Profit / Loss for a particular Job / Project.
  • 6.
    • It provides summary of inventory movements (Opening, Inwards, Outwards , Transfer, Consumption etc.)
    • Allows comparison of each element of cost, selling price and profit with other jobs in single screen.
    • Allows drill down till voucher level for any kind of alteration or reference.
    Features of Job Costing
  • 7. E nabling Job Costing
  • 8.  
  • 9.  
  • 10. Creation of Masters for Job Costing
    • 1. Creation of Cost Centres.
    • 2. Creation of Godowns (dedicated to specific jobs).
    • 3. Creation of Stock Items
    • 4. Creation of Customer and Supplier ledgers
    • 5. Creation of Sales and Purchase ledger accounts
    • 6. Creation of Expenses and Income Accounts
    • Creation of Stock Journal - Transfer Voucher class
    • 8. Creation of Stock Journal - Consumption Voucher class
  • 11. Creation of Masters for Job Costing
    • 1. Creation of Cost Centres.
  • 12. Creating Cost Centres Gateway of Tally > Accounts Info > Cost Centres > Create
  • 13. Creation of Masters for Job Costing
    • 1. Creation of Cost Centres.
    • 2. Creation of Godowns (dedicated to specific jobs).
  • 14. Creating Godowns
    • Godowns are created for each Project.
    • Godown is taken into account for all the materials issued or received for that particular Project .
  • 15. Creating Godowns Gateway of Tally> Inventory Info > Godowns > Create
  • 16. Creation of Masters for Job Costing
    • 1. Creation of Cost Centres.
    • 2. Creation of Godowns (dedicated to specific jobs).
    • 3. Creation of Stock Items
  • 17. Creation of Masters for Job Costing
    • 1. Creation of Cost Centres.
    • 2. Creation of Godowns (dedicated to specific jobs).
    • 3. Creation of Stock Items
    • 4. Creation of Customer and Supplier ledgers
  • 18. Creating Ledgers
    • Creating Ledgers for Job Costing is similar to that of other Ledgers.
  • 19. Creating Party Ledgers
    • Create party accounts for Customers under Sundry Debtors.
    • Create Suppliers under Sundry Creditors.
  • 20. Creating Sales and Purchases Ledgers
    • Create Sales Ledgers under Sales Accounts
    • Create Purchase Ledgers under Purchase Accounts.
    • Ensure that the field Cost Centres are applicable? is Yes for the Ledgers that are to be included in Job Costing.
  • 21. Creating Income and Expenses Ledgers
    • Create Income Ledgers such as Project Inspection Charges etc. under Direct Income .
    • Create Expense ledgers such as Transportation Charges, Project Site Rent under Direct Expenses .
    • Staff Welfare, Telephone Charges etc. can be under Indirect Expenses as required by your project.
    • Ensure that the field ‘ Cost Centres are applicable? is Yes’ for all the Ledger Accounts you want to include in Job Costing.
  • 22. Creating Stock Journal Voucher class
    • Stock Journal classes allow you to handle transfers from one location (Godown) to another location.
    • It also allows you to track transfer of materials for consumption.
  • 23. Gateway of Tally > Accounting Info or Inventory Info > Voucher Types > Alter > Stock Journal > under ‘Name of Class’ give the name as ‘Transfer’: Creating Stock Journal – Transfer Voucher class
  • 24. Gateway of Tally > Accounting Info or Inventory Info > Voucher Types > Alter > Stock Journal > under ‘Name of Class’ give the name as ‘Consumption’. Creating Stock Journal – Consumption Voucher class
  • 25.  
  • 26. Creating Purchase Vouchers
    • To allocate the Cost Centers, enter purchase in Voucher mode (as the Cost Allocation sub-screen does not appear in the Invoice mode)
  • 27.  
  • 28. .
  • 29. Inter Project Transfer Entry
    • Gateway of Tally > Inventory Vouchers > press Alt+F7 > Stock Journal with Transfer Class
  • 30. Inter Project Transfer Entry
  • 31. Consumption Entry Gateway of Tally > Inventory info > Alt+F7 > Consumption under Class .
  • 32. Consumption Entry Consumption Amount will be shown under ‘consumption’ column in the Job Work Analysis Report .
  • 33. Other Transfers
    • When materials are transferred from one godown to another without selecting ‘Transfer’ ‘Consumption’ voucher class it will be taken under ‘Other Transfers’ in the Job Work Analysis report.
  • 34. Other Transfers
  • 35. Creating Manufacturing Journal
    • Job Work Analysis report will also take into consideration, a product produced by passing Manufacturing Journal voucher.
  • 36. Creating Manufacturing Journal Gateway of Tally > Accounts Info or Inventory Info > Voucher Types > Create
  • 37. Creating Bill of Materials
  • 38. Creating Bill of Materials
  • 39. Passing Manufacturing Journal
  • 40. Creating Journal Vouchers
  • 41. Creating Payment Vouchers
  • 42. Creating Sales Voucher
  • 43. Job Costing Reports Job costing report : Enables the user to know the Net Profit/Loss for the selected job.
  • 44. Types of Job Costing Reports
    • 1) Job Work Analysis
    • 2) Material Consumption Summary
    • 3) Comparative Job Work Analysis report
  • 45. Job Work Analysis Report Gateway of Tally > Display > Statement of Inventory > Job Work Analysis
  • 46. Job Work Analysis Report
  • 47. Job Work Analysis Report - Detailed view:
  • 48. Job Work Analysis Report - Detailed view: with Percentage
  • 49. Materials Consumption Summary Report
  • 50. Materials Consumption Summary Report
  • 51. Materials Consumption Summary Report
  • 52.  
  • 53.  
  • 54. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Purchase: The value of the materials which are purchased for the project is displayed here.
  • 55. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Manufacturing Journal : The value of the materials which are produced by passing Manufacturing Journal voucher tagging to the appropriate godown, is displayed here under Inwards.
  • 56. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Inter Project Transfer: The value of the transfer entry which is made by using ‘Class’ created for ‘Stock Journal’ and tagging to the appropriate godown is displayed here.
  • 57. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Other Transfers: Transfer of materials which are done by NOT using the ‘Transfer Class’ created for Stock Journal would appear here.
  • 58. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Cost of Sales: The Value of Cost of Sales will be displayed here. Cost of Sales is nothing but Number of quantities (Sold) x Cost of Purchase.
  • 59. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Job Consumption: The value of the entries which are made using ‘Consumption Class’ create for Stock Journal is displayed here.
  • 60. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Manufacturing Journal: The value of the materials which are used consumed for a Job/Project in the manufacturing journal voucher entry is displayed here.
  • 61. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Inter Project Transfer: The value of the transfer entry which is made by using ‘Class’ created for ‘Stock Journal’
  • 62. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Other Transfers: Transfer of materials which are done by NOT using the ‘Transfer Class’ created for Stock Journal would appear here
  • 63. Materials Consumption Summary Report Further drill down from Material Consumption Summary to Material Consumption Stock Summary, would enable the user to view the Stock Group: Closing Value: Closing value of an item will be determined based on costing method. Closing value = Opening Value + Inwards – Consumption – Other Transfers
  • 64. Drill down further to display the Godown Voucher screens.
  • 65.  
  • 66.
    • Plz forward your queries feedback to
    • [email_address]
  • 67.
          • Thank you…