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13 project monitoring and evaluation

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  • 1. PROJECT EVALUATION
    • 1. Definition
      • 2 aspects
      • 1) Value Judgement of evaluated subject
    • - A process of judgement of achievement
    • of evaluated subject
        • A judgement of outcome from activity
        • to achieve a certain target
    • - value determination of something
  • 2.
    • 2) Information for decision
        • data collection and interpretation of data
        • A process of determination, procurement,
        • presentation of information that useful for
        • decision making
        • - Information gathering and use that
    • information for decision making of projects,
    • i.e., output, process of project.
  • 3. 2. Evaluation Research - Base on research design - Data collection, analyze and process of data - Not aim to look for new theory - Aiming to test the application of new knowledge in management and action - Evaluation is a process of information formulation to judge something that leads to a decision making as systematically and with criteria.
  • 4.
        • - Evaluation is composed of :
          • 1) Measurement
          • 2) Comparison
            • Measurement is a process of determining
            • status and amount
            • Comparision is a process of using the
            • results from measurement to judge
            • according to standard criteria.
            • Compare between before and after
            • project.
    • - Judgement between actual and plan
  • 5. 4. Evaluation Process Measurement Comparison Description Decision = Evaluation +
  • 6. Purpose of Evaluation - Identify objective and use of information - Users of evaluation results, evaluation team, planners, implementation team, committee, executive, public, lawyer - The purpose of evaluation is to improve the project management and implementation
  • 7. Good Evaluation must have the following information: - How much project objective is achieved. - Cost effective - Effects of the project What should be decided for the project
  • 8.
    • 6 Functions of Evaluation
    • 1) Information function
    • - Feedback to improve project
    • 2) Professional function
            • Increase understanding of project
            • objectives and process
            • Success, failure, strength, weakness and
            • recommendation
    • 3) Organizational Function
    • - Analysis of goal, purpose, strength,
    • weakness of organization structure
  • 9.
    • 4) Political Function
          • Encourage the participation and benefit
          • between planners and project managers
    • 5) Socio-Psychological Function
          • build up the security of stakeholders
    • 6) Historical Function
    • - Record direction and lesson learn for future
    • project implementation
  • 10. Scope and Coverage of Evaluation 1) Internal/External - Internal : by project staffs - External : increase the confidence of objectivity in evaluation process
  • 11.
    • 2) Formation/Summative
        • Ongoing evaluation : information to improve
        • process
        • Post-evaluation : aims to sum thing up to look at
        • the achievement of project objectives
        • * Impact
        • * Cost-effectiveness
    • * Outcomes
    • 3) Based on the unit of analysis
        • - participants
        • - project
    • - impact on community
  • 12.
    • 3 Phases of evaluation
    • 1) pre-implementation phase
        • - emphasizes on project design and development
        • - questions to be addresse
        • * target and objectives
    • * resources planing
    • * planning on activities and time frame
    • * required personnel
    • * report writing
  • 13.
    • 2) During the programme implementation phase
        • - emphasizes on fact finding and effectiveness of project under various conditions
        • - trend analysis
          • * process evaluation
    • * experimental study
    • - questions:
    • * before fully implementation
    • * on-going implementation
  • 14.
    • 11. Before fully implementation
        • - project verification V.S. sample of target group
        • - questions:
        • 1) operation is according to the plan
    • 2) quality of output is as expected
    • 3) problems, recommendation for improvement
    • 12. On-going evaluation
    • - check the output/outcome as plan
    • - questions :
          • 1) any changes according to objectives
          • 2) should continue or terminate
    • 3) any improvement required
  • 15.
    • 3) At the programme phase
    • - evaluate outcome, impact and outputs of project
    • - summative evaluation/cost-benefit analysis
    • - questions:
          • 1) innovation and dissemination
          • 2) operation in the broad sense
        • * reasonal benefit/cost
        • * should terminate, improve, correct or continue
    • * sustainable?
  • 16.
    • 11 steps in evaluation planning
    • 1) review project details
    • 2) set up objectives and indicators
        • SMART
          • S = Specific
          • M = Measurable
          • A = Achievable
          • R = Result Oriented
    • T = Time bound
  • 17. 3) Develop evaluation schedule, when and whom data is collected 4) Sampling – for large project 5) Type of data – look at objectives 6) Select and innovate instrument for data collection 7) Data collection plan 8) Data analysis plan – look at objectives 9) Cost estimation 10) Report and discloses information schedule 11) Scope of evaluation
  • 18.
    • Scope of evaluation depends on the
    • purpose of evaluation
    • - To improve process or system
          • 1) Emphasize on input and process
        • - To look at outcomes and effects
    • 1) Accomplishment and outcomes
  • 19. Full Project Evaluation is composed of 5 aspects: - Context - Input - Process - Product - Effect/Impact - Which aspect depends on time frame of evaluation
  • 20.
    • Pre implementation evaluation
    • - For project planning : compose of
          • 1. Context evaluation
    • - economic, social, politic
    • - problem and community’s needs
    • - target group
    • 2. Input evaluation
            • check adequacy of input and quality to be
            • used in project operation
            • appropriate technology
    • - a feasibility of work plan, financial plan
    • and staffs
  • 21. Formatives/Ongoing Evaluation - Evaluate process - Is the operation progress? - Is input appropriate? - Does activity contribute to the achievement of objective? - How much is the outcome/effects? - What is the strength and weakness? - What is the obstacle? - The results will lead to the activity, process improvement
  • 22. Post/Summative Evaluation - Look at product after project completion * whether objective is achievable, as well as target * whether the project is success according to the plan - Evaluate after a certain period of project completion * Impact evaluation * Output – outcomes * Both positive and negative impact - Evaluation models : CIPP, CIPOO, CIPPI
  • 23.
    • Evaluation Components : 2 aspects
    • 1. Contents of evaluation
          • scope or components
          • objectives
          • questions
          • indicators
        • 2. Methodology of evaluation
          • evaluation design
          • source of data
          • data collection, mean of verification,
          • tools
          • data analysis
    • - evaluation criteria
  • 24. Essential components of evaluation design - purpose of evaluation - users - objectivity - time bound - resource available
  • 25.
    • Evaluation of policy, plan, project
        • - 6 aspects
          • 1) Effectiveness : want to know
            • policy, plan or project is success base on the
            • objectives
            • output, outcomes are according to objective,
            • target and expected results both
            • quantitative and qualitative
          • 2) Efficiency : want to know
            • How much is resource used in
            • implementing the policy, plan or project?
    • - What and how much are the effects?
  • 26.
    • Efficiency of policy, plan or project is 2 folds
        • 1) Technological efficiency
        • - Least cost to produce outputs or
        • outcomes
        • 2) Economic efficiency
        • - The relationship between cost and
        • benefit
        • - Look at the increase of outcome per
        • unit of investment
        • - Decrease the cost per unit of outcome
        • - Look at the effort/input and output
    • - Measure in financial term
  • 27.
    • 3) Sufficiency
        • - policy, plan, project meet the demand
        • of beneficiaries at the level of problem
        • alleviation
        • 4) Equality
        • - who are the potential beneficiaries of
        • the project
        • 5 ) Justice
        • - The project is determine for the people
        • in the society
        • 6) Appropriateness
        • - Whether the activities, outputs are
        • complied to the need of beneficiaries
    • - Appropriate to area and time of project
    • implementation

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