2. The Human brain starts working the moment
you are born and never stops until you stand up
to speak in public.
-- Sir George Jessel
3. To help combat fear
Walk around the venue
Meet and greet the audience
Bending exercise
Take deep slow breath
Tense and relax muscles
Concentrate on your success
Visualize audience after your presentation
Engage in self-talk; excellent presentation
Be prepared
4. Group communication basics
Know your audience
Define your goals
Be prepared
Communicate orally, visually and physically
Involve your audience
Keep to your agenda and schedule
5. Know your audience
Size of the group
Backgrounds and interests
Ages
Experience and expertise
Expectations
6. Define your goals
Identify two or three most important you want them to
take away from your presentation
Be clear about what you hope to accomplish:
- Skill development
- Knowledge retention
- Information sharing
- Decision making or action taking
7. Preparation
Allow 4 hours of preparation for 1 hour of presentation
Will the presentation be formal corporate level; or casual
common office communication?
Will the presentation be in the form of a lecture, discussion or a
combination of both?
Use knowledgeable persons as resource persons
Knowing personalities of people help you ‘play’ to the audience
Structure presentation around what the audience wants and
needs to know
8. Develop the agenda
Welcome and introductions
Overview
Workshop activities / presentation elements
Conclusion / next steps
9. Before structuring presentation
Clarify your topic get clarification from customer
Identify your theme message around which you
weave your theme
Research your topic be familiar with your topic
Identify appropriate visuals
10. Structuring thoughts
• Determine how to present the information to the audience:
• Deductive: lecture format. Take an idea and pose to the
audience. Tell them how to use the info just presented.
- Principle How to’s, applications, things to do
• Inductive: For group participation. Help audience reach a
conclusion or consensus based on the dialogue with audience
- Instances, events, issues Principle
• Combination: You discuss an idea, reach a conclusion and then
tell your audience what to do based on the group consensus
12. Develop the materials
Choose media that are appropriate for the group size
and content
Recognize limitation of the room or equipment
Simplify information for group display
Provide details in handout
13. Arrange the room
Formal presentation; classroom style
Large workshop; “U” shaped sitting
Workshop: pod arrangement; small groups
Small group brainstorming discussion
14. Check the equipment and the room
basics
Equipment functions
Back-up is available
Ventilation
Lighting and black-out
15. Communicate orally, visually and
physically
Annunciate and project
Make eye contact
Be positive and energetic
Move
Use your visual aids
17. Keep to your agenda
Be concise
End on time
Respect your audience
Accomplish your goals
18. Ask for feedback; Learn from experience
Informal and formal feedback
All feedback is valid
Learn from others
Be open to new ideas
Practice
19. Skillful presenter’s qualities
Self-control
Poise – seen as one who has control on the proceedings
Awareness of people, time and space
Tact – no tasteless comments, jokes, etc
Decisiveness – process questions quickly and answer
Persuasiveness
Enthusiasm
Honesty and directness
Flexibility
20. Reason for a GOOD presentation
Very confident
Confident
Enthusiastic about the subject
Time flew by
Kept the audience involved
In tune with the audience
Pitched at the right level
Easy to understand
Made it interesting / came to life
Entertaining / humorous
Appropriate visuals
Kept in control
21. Reason for a BAD presentation
Nerves
Inadequate preparation
Difficult to follow
Pitched at the wrong level
Alienating the audience
Boring
Too long
Visual aids wrong
Thrown by questions
22. To help stay stimulating
Don’t tell me, show me
Avoid using lecterns or podiums
Maintain constant eye contact
Glance at your visuals, don’t study them
Be yourself
Don’t script your speech
Use simple, easy to understand language
23. Decide what to say
Summarize the theme
List the points you could include
Select the points you must include
Establish the time allocations
Develop a sequence
Collect supporting information
24. Getting audience to your side requires:
Topic relevance
Content and example specificity
Speaker expertise
25. Project best possible image
People form an opinion about you in the first minute
of seeing you on the floor
To project a positive image work on the following
factors:
- Dress
- Mood
- Tone
- Expertise
26. Audience interest / mood
Determines how you present the facts and what you say about
the topic:
- When the group members are interested and want to be there,
TEACH them through your presentation
- When they are dubious or don’t want to be there, INVOLVE
them
- When they are bored, uninterested or haven’t any idea why they
are there, ENTERTAIN them
27. Presentation Tips
At heart, presentation remains a decidedly human event
Hone your facilitation skills
Keep up with new trends and techniques; add fresh anecdotes,
statistics and insights
Over prepare
Don’t just do a mental rehearsal; physically walk through to build
confidence and perfect timing
Don’t be a slide narrator; don’t put too many points there
Know why you were asked to make the presentation; get the
perspective
Don’t talk at people; talk with them
28. Tips
Customize; customize; customize: avoid canned presentations
Create new concepts, process or applications; you can’t build
your credibility on other people’s work
Continually work for interaction
Show you are passionate about the topic; if you are not neither
will the audience
Teach what you love and live the life that shows
Open up. Be authentic, open and vulnerable
Keep it simple and to the point
Reinforce the learning with theory, research and experiential
exercises
29. Tips
Keep the learning alive with a continuous flow of visual, auditory
and kinesthetic learning
Never give away the answers: use the knowledge of the
audience; audience involvement increases.
Don’t read the slides: let them read the slide first before
speaking
Plan the beginning: success depends on the first 10 minutes
Design presentations from the audience’s perspective: Ask
yourself: So what?
Remember that the context is powerful: paint the big picture and
the details
30. Tips
Be a provocateur, not a presenter: use questions instead of
statements
Be illustrative: use stories and examples, especially from the
audience
Remember that timing is important
Have fun, learning and laughter go hand in hand
Make it relevant: create an action plan to help incorporate
learning points.
Summarize; provide a summary of learning points and a special
closure
Begin and end on time
Be available afterwards
31. Tips
Psych up before the presentation; spend time in the room and
get a feel of it; meet the people
Practice, rehearse and drill: helps control fear
Evaluate everything: after every presentation; what was done
right or wrong
Limit content: don’t put too much information
Get professional help: If people don’t buy the messenger, they
will not buy the message
Stay at it: the more you present, the more you gain expertise
Change: try new methods, exercises, etc.
Concentrate on the process: Be creative in increasing
participation
32. Tips
Rejuvenate your presentation skills: get exposure to well known
presenters; listen to audio tapes
Be practical; deliver what is needed
Focus on performance
Facilitate learning: create a vision; deliver new information each
time
Effective listening
Care for each person
Be credible
Watch yourself on video and listen to yourself on audio
Be yourself
Love what you do
33. Tips
Remember, you are the presentation:
- Move around
- Generate and maintain energy
- Carry responsibility for the audience’s experience
- Modulate your voice, tone: loudly to emphasize, softly
as a contrast
