Presentation skills


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Presentation skills

  1. 1. Presentation Skills
  2. 2. The Human brain starts working the momentyou are born and never stops until you stand up to speak in public. -- Sir George Jessel
  3. 3. To help combat fearWalk around the venueMeet and greet the audienceBending exerciseTake deep slow breathTense and relax musclesConcentrate on your successVisualize audience after your presentationEngage in self-talk; excellent presentationBe prepared
  4. 4. Group communication basicsKnow your audienceDefine your goalsBe preparedCommunicate orally, visually and physicallyInvolve your audienceKeep to your agenda and schedule
  5. 5. Know your audienceSize of the groupBackgrounds and interestsAgesExperience and expertiseExpectations
  6. 6. Define your goalsIdentify two or three most important you want them totake away from your presentationBe clear about what you hope to accomplish:- Skill development- Knowledge retention- Information sharing- Decision making or action taking
  7. 7. PreparationAllow 4 hours of preparation for 1 hour of presentationWill the presentation be formal  corporate level; or casual common office communication?Will the presentation be in the form of a lecture, discussion or acombination of both?Use knowledgeable persons as resource personsKnowing personalities of people help you ‘play’ to the audienceStructure presentation around what the audience wants andneeds to know
  8. 8. Develop the agendaWelcome and introductionsOverviewWorkshop activities / presentation elementsConclusion / next steps
  9. 9. Before structuring presentationClarify your topic  get clarification from customerIdentify your theme  message around which youweave your themeResearch your topic  be familiar with your topicIdentify appropriate visuals
  10. 10. Structuring thoughts• Determine how to present the information to the audience:• Deductive: lecture format. Take an idea and pose to the audience. Tell them how to use the info just presented.- Principle  How to’s, applications, things to do• Inductive: For group participation. Help audience reach a conclusion or consensus based on the dialogue with audience- Instances, events, issues  Principle• Combination: You discuss an idea, reach a conclusion and then tell your audience what to do based on the group consensus
  11. 11. Developing an outline1. Topic:2. Opening: Subject 13. Transition: Subject 24. Transition: Subject 35. Call to action
  12. 12. Develop the materialsChoose media that are appropriate for the group sizeand contentRecognize limitation of the room or equipmentSimplify information for group displayProvide details in handout
  13. 13. Arrange the roomFormal presentation; classroom styleLarge workshop; “U” shaped sittingWorkshop: pod arrangement; small groupsSmall group brainstorming discussion
  14. 14. Check the equipment and the room basicsEquipment functionsBack-up is availableVentilationLighting and black-out
  15. 15. Communicate orally, visually and physicallyAnnunciate and projectMake eye contactBe positive and energeticMoveUse your visual aids
  16. 16. Involve your audienceReveal the structureUse different mediaIncorporate participation
  17. 17. Keep to your agendaBe conciseEnd on timeRespect your audienceAccomplish your goals
  18. 18. Ask for feedback; Learn from experience Informal and formal feedback All feedback is valid Learn from others Be open to new ideas Practice
  19. 19. Skillful presenter’s qualitiesSelf-controlPoise – seen as one who has control on the proceedingsAwareness of people, time and spaceTact – no tasteless comments, jokes, etcDecisiveness – process questions quickly and answerPersuasivenessEnthusiasmHonesty and directnessFlexibility
  20. 20. Reason for a GOOD presentationVery confidentConfidentEnthusiastic about the subjectTime flew byKept the audience involvedIn tune with the audiencePitched at the right levelEasy to understandMade it interesting / came to lifeEntertaining / humorousAppropriate visualsKept in control
  21. 21. Reason for a BAD presentationNervesInadequate preparationDifficult to followPitched at the wrong levelAlienating the audienceBoringToo longVisual aids wrongThrown by questions
  22. 22. To help stay stimulatingDon’t tell me, show meAvoid using lecterns or podiumsMaintain constant eye contactGlance at your visuals, don’t study themBe yourselfDon’t script your speechUse simple, easy to understand language
  23. 23. Decide what to saySummarize the themeList the points you could includeSelect the points you must includeEstablish the time allocationsDevelop a sequenceCollect supporting information
  24. 24. Getting audience to your side requires:Topic relevanceContent and example specificitySpeaker expertise
  25. 25. Project best possible image People form an opinion about you in the first minute of seeing you on the floor To project a positive image work on the following factors:- Dress- Mood- Tone- Expertise
  26. 26. Audience interest / mood Determines how you present the facts and what you say about the topic:- When the group members are interested and want to be there, TEACH them through your presentation- When they are dubious or don’t want to be there, INVOLVE them- When they are bored, uninterested or haven’t any idea why they are there, ENTERTAIN them
  27. 27. Presentation TipsAt heart, presentation remains a decidedly human eventHone your facilitation skillsKeep up with new trends and techniques; add fresh anecdotes,statistics and insightsOver prepareDon’t just do a mental rehearsal; physically walk through to buildconfidence and perfect timingDon’t be a slide narrator; don’t put too many points thereKnow why you were asked to make the presentation; get theperspectiveDon’t talk at people; talk with them
  28. 28. TipsCustomize; customize; customize: avoid canned presentationsCreate new concepts, process or applications; you can’t buildyour credibility on other people’s workContinually work for interactionShow you are passionate about the topic; if you are not neitherwill the audienceTeach what you love and live the life that showsOpen up. Be authentic, open and vulnerableKeep it simple and to the pointReinforce the learning with theory, research and experientialexercises
  29. 29. TipsKeep the learning alive with a continuous flow of visual, auditoryand kinesthetic learningNever give away the answers: use the knowledge of theaudience; audience involvement increases.Don’t read the slides: let them read the slide first beforespeakingPlan the beginning: success depends on the first 10 minutesDesign presentations from the audience’s perspective: Askyourself: So what?Remember that the context is powerful: paint the big picture andthe details
  30. 30. TipsBe a provocateur, not a presenter: use questions instead ofstatementsBe illustrative: use stories and examples, especially from theaudienceRemember that timing is importantHave fun, learning and laughter go hand in handMake it relevant: create an action plan to help incorporatelearning points.Summarize; provide a summary of learning points and a specialclosureBegin and end on timeBe available afterwards
  31. 31. TipsPsych up before the presentation; spend time in the room andget a feel of it; meet the peoplePractice, rehearse and drill: helps control fearEvaluate everything: after every presentation; what was doneright or wrongLimit content: don’t put too much informationGet professional help: If people don’t buy the messenger, theywill not buy the messageStay at it: the more you present, the more you gain expertiseChange: try new methods, exercises, etc.Concentrate on the process: Be creative in increasingparticipation
  32. 32. TipsRejuvenate your presentation skills: get exposure to well knownpresenters; listen to audio tapesBe practical; deliver what is neededFocus on performanceFacilitate learning: create a vision; deliver new information eachtimeEffective listeningCare for each personBe credibleWatch yourself on video and listen to yourself on audioBe yourselfLove what you do
  33. 33. TipsRemember, you are the presentation:- Move around- Generate and maintain energy- Carry responsibility for the audience’s experience- Modulate your voice, tone: loudly to emphasize, softly as a contrast